Record Creation Sample Clauses
The Record Creation clause establishes the requirements and procedures for generating and maintaining official records related to the agreement or transaction. It typically outlines who is responsible for creating records, the format and content required, and the timeframe within which records must be produced. For example, it may specify that all communications, approvals, or deliverables must be documented and stored in a designated system. This clause ensures that there is a clear and consistent process for documenting key actions and decisions, which helps maintain accountability and provides an evidentiary trail in case of disputes or audits.
Record Creation. The Consultant shall create and maintain the project records. Upon completion of the project the Consultant shall deliver a bound, categorized set of these records which shall include the following:
a. A list of all permits, licenses, reviews and approvals required by contract documents.
b. A daily diary or log book, on forms approved by the City which records its hours on the job site, weather conditions, list of visiting officials, daily activities, the locations and amount of pay items installed by the contractor, decisions, ▇▇▇▇▇▇▇ levels by trade, observations in general, and specific observations in more detail (as in the case of observing test procedures).
c. Weekly and monthly reports on forms approved by the City of the progress of the project and the contractor's compliance with both the construction schedule and the contract documents. Weekly and monthly reports are to be distributed by the Consultant to all parties required by the City.
d. Monthly progress payments (and final payment) for the contractors on forms approved by the City. Separate payment estimates, must be prepared by the Consultant for all fiscal shares.
e. Change Orders as required on forms approved by the City.
f. All modifications to construction schedules for the project.
g. Minutes of all meetings.
h. A final punch list of all items which remain incomplete at the time of substantial acceptance by the City of the project.
i. A guarantee punch list of all items to be corrected under the Guarantee provisions of the construction contract. Such punch list is to be based upon an inspection made the Resident Project Representative sixty (60) construction season days before the expiration of the construction guarantee period.
j. Marked up prints, drawings and other data indicating all modifications to contract drawings for creation of As-Built drawings.
k. Labeled pre-construction and construction photographs.
l. Project unit quantities apportioned by final share indicating any necessary quantity calculation, date of installation, location and quantity amount.
m. Water service and sewer lateral tap cards on forms approved by the appropriate agency.
n. All permits of any contractor doing work within the Project limits under permit with the City.
Record Creation. The Consultant shall create and maintain the Project records. Upon completion of the Project the Consultant shall deliver a bound, categorized set of these records which shall include the following:
a. A list of all required permits, licenses, reviews and approvals
b. A daily diary or log book
c. Weekly and monthly reports
d. Monthly progress payments (and final payment)
e. Change Orders as required on forms approved by the City.
f. All modifications to construction schedules for the Project.
g. Minutes of all meetings.
h. A final punch list of all items which remain incomplete
i. A guarantee punch list
j. Marked up prints, drawings and other data indicating all modifications
k. Labeled pre-construction and construction photographs.
l. Project unit quantities apportioned by final share m. Water service and sewer lateral tap cards
Record Creation. As of May 20, 2020, the ARL PD Bank collection contained 3,005 total position records. Many records contain multiple position description documents. From April 2013 through August 2018, 1,662 position records were actively created by institutional users in the ARL PD Bank, with an average of 26 records created per month. From September 2018 (following Phase II) through April 2020, 1329 new positions were added to the collection – an average of 46 records per month; 406 other position records were created by users in the ARL PD Bank, with an average of 20 records per month. During this period, 923 other records were automatically ingested from the ARL Job List, with an average of 46 records per month. In comparison, more than twice as many records were ingested as created by users.
Record Creation. All documents, data, worksheets, correspondence, reports, analysis, and other records created by Contractor, through work of Contractor or by others at the request of Contractor in the course of the services to be performed by the Contractor pursuant to this Agreement shall be and remain the property of Contractor. This Agreement contemplates the creation of a limited number of records needed to be retained by Village in the normal course of business (e.g., work orders, invoices, resolutions, contracts). To the extent the Village requires any other records in order to follow up the implementation and funding of the work described in paragraph 2, the Contractor will transmit or have those records submitted directly to Village when outside the normal course of Village business and such exchange is within Contractor’s control. Contractor shall not assume any responsibility for Village’s acquisition or retention of any record.