Common use of Record Creation Clause in Contracts

Record Creation. The Consultant shall create and maintain the project records. Upon completion of the project the Consultant shall deliver a bound, categorized set of these records which shall include the following: a. A list of all permits, licenses, reviews and approvals required by contract documents. b. A daily diary or log book, on forms approved by the City which records its hours on the job site, weather conditions, list of visiting officials, daily activities, the locations and amount of pay items installed by the contractor, decisions, ▇▇▇▇▇▇▇ levels by trade, observations in general, and specific observations in more detail (as in the case of observing test procedures). c. Weekly and monthly reports on forms approved by the City of the progress of the project and the contractor's compliance with both the construction schedule and the contract documents. Weekly and monthly reports are to be distributed by the Consultant to all parties required by the City. d. Monthly progress payments (and final payment) for the contractors on forms approved by the City. Separate payment estimates, must be prepared by the Consultant for all fiscal shares. e. Change Orders as required on forms approved by the City. f. All modifications to construction schedules for the project. g. Minutes of all meetings. h. A final punch list of all items which remain incomplete at the time of substantial acceptance by the City of the project. i. A guarantee punch list of all items to be corrected under the Guarantee provisions of the construction contract. Such punch list is to be based upon an inspection made the Resident Project Representative sixty (60) construction season days before the expiration of the construction guarantee period. j. Marked up prints, drawings and other data indicating all modifications to contract drawings for creation of As-Built drawings. k. Labeled pre-construction and construction photographs. l. Project unit quantities apportioned by final share indicating any necessary quantity calculation, date of installation, location and quantity amount. m. Water service and sewer lateral tap cards on forms approved by the appropriate agency. n. All permits of any contractor doing work within the Project limits under permit with the City.

Record Creation. The Consultant shall create and maintain the project records. Upon completion of the project and at all other intervals specified by the Project Manager, the Consultant shall deliver a bound, categorized set of these records which shall include the following: a. A list of all permits, licenses, reviews and approvals required by contract documents. b. A daily diary or log book, on forms approved by the City which records its hours on the job site, weather conditions, list of visiting officials, daily activities, the locations and amount of pay items installed by the contractor, decisions, ▇▇▇▇▇▇▇ levels by trade, observations in general, and specific observations in more detail (as in the case of observing test procedures). Reports shall be transmitted to the City on a regular basis (as required by the Construction Project Manager) or at least prior to submission of a Consult invoice for payment. c. Weekly and monthly reports on forms approved by the City of the progress of the project and the contractor's compliance with both the construction schedule and the contract documents. Weekly and monthly reports are to be distributed by the Consultant to all parties required by the City. Reports shall be transmitted to the City prior to submission of a Consult invoice for payment. d. Monthly progress payments (and final payment) for the contractors on forms approved by the City. Separate payment estimates, must be prepared by the Consultant for all fiscal shares. e. Change Orders as required on forms approved by the City. f. All modifications to construction schedules for the project. g. Minutes of all meetings. h. A final punch list of all items which remain remaining incomplete at the time of substantial acceptance by the City of the project.. DRAFT i. A guarantee punch list of listing all items to be corrected under the Guarantee provisions of the construction contract. Such punch list is to be based upon an inspection made by the Resident Project Representative sixty (60) construction season days before the expiration of the construction guarantee period. j. Marked up prints, drawings and other data date indicating all modifications to contract drawings for creation of As-Built Build drawings. k. Labeled pre-construction and construction photographs. l. Project unit quantities apportioned by final fiscal share indicating any necessary quantity calculation, date of installation, location and quantity amount. m. Water service and sewer lateral tap cards on forms approved by the appropriate agency. n. All permits of any contractor doing work within the Project limits under permit with the City. o. Consultant and sub-consultant monthly payroll, workforce and M/D/WBE utilization reports. Use of the City’s online reporting platform, B2GNow and LCP Tracker will be required for compliance monitoring.

Record Creation. The Consultant shall create and maintain the project recordsrecords for the City’s portion of the Project. Upon completion of the project the Consultant shall deliver a bound, categorized set of these records which shall include the following: a. A list of all permits, licenses, reviews and approvals required by contract documents. b. A daily diary or log book, on forms approved by the City which records its hours on the job site, weather conditions, list of visiting officials, daily activities, the locations and amount of pay items installed by the contractor, decisions, ▇▇▇▇▇▇▇ levels by trade, observations in general, and specific observations in more detail (as in the case of observing test procedures). c. Weekly and monthly reports on forms approved by the City of the progress of the project and the contractor's compliance with both the construction schedule and the contract documents. Weekly and monthly reports are to be distributed by the Consultant to all parties required by the City. d. Monthly progress payments (and final payment) prepared by RCSD for the contractors on forms approved by the City. Separate payment estimates, must be prepared by the Consultant for all fiscal sharescontractors. e. Change Orders as required on forms approved prepared by the CityRCSD. f. All modifications to construction schedules for the project. g. Minutes of all meetingsmeetings prepared by RCSD and Project designer. h. A final punch list of all items which remain incomplete at the time of substantial acceptance by the City RCSD of the project. i. A guarantee punch list of all items to be corrected under the Guarantee provisions of the construction contract. Such punch list is to be based upon an inspection made the Resident Project Representative sixty (60) construction season days before the expiration of the construction guarantee period. j. Marked up prints, drawings and other data indicating all modifications to contract drawings for creation of As-Built drawings. k. Labeled pre-construction and construction photographs. l. Project unit quantities apportioned by final share indicating any necessary quantity calculation, date of installation, location and quantity amount. m. Water service and sewer lateral tap cards on forms approved by the appropriate agency. n. m. All permits of any contractor doing work within the Project limits under permit with the City. Section 1. 203 Additional Services The following shall constitute Additional Services: A. Performing work not described under Basic Services requested and authorized in writing by the City's Authorized Agent including, but not limited to the following: o Special travel. o Property surveys, and preparation of plots and legal descriptions. o Serving as an Expert Witness on behalf of the City o Materials testing other than that performed by a testing laboratory on contract with the City unless specifically included as a basic service reimbursable expense. o Televised inspection of sewers, unless specifically included as a basic service reimbursable expense.

Record Creation. The Consultant shall create and maintain the project records. Upon completion of the project the Consultant shall deliver a bound, categorized set of these records which shall include the following: a. A list of all permits, licenses, reviews and approvals required by contract documents. b. A daily diary or log book, on forms approved by the City which records its hours on the job site, weather conditions, list of visiting officials, daily activities, the locations and amount of pay items installed by the contractor, decisions, ▇▇▇▇▇▇▇ levels by trade, observations in general, and specific observations in more detail (as in the case of observing test procedures). c. Weekly and monthly reports on forms approved by the City of the progress of the project and the contractor's compliance with both the construction schedule and the contract documents. Weekly and monthly reports are to be distributed by the Consultant to all parties required by the City. d. Monthly progress payments (and final payment) for the contractors on forms approved by the City. Separate payment estimates, must be prepared by the Consultant for all fiscal shares. e. Change Orders as required on forms approved by the City. f. All modifications to construction schedules for the project. g. Minutes of all meetings. h. A final punch list of all items which remain remaining incomplete at the time of substantial acceptance by the City of the project. i. A guarantee punch list of listing all items to be corrected under the Guarantee provisions of the construction contract. Such punch list is to be based upon an inspection made by the Resident Project Representative sixty (60) construction season days before the expiration of the construction guarantee period. j. Marked up prints, drawings and other data date indicating all modifications to contract drawings for creation of As-Built Build drawings. k. Labeled pre-construction and construction photographs. l. Project unit quantities apportioned by final fiscal share indicating any necessary quantity calculation, date of installation, location and quantity amount. m. Water service and sewer lateral tap cards on forms approved by the appropriate agency. n. All permits of any contractor doing work within the Project limits under permit with the City. o. Consultant, subconsultant, contractor and subcontractor monthly payroll records. Reference Appendix D.