Common use of Project Board Clause in Contracts

Project Board. 1.2.1 The Project Board ("the Board"), comprising officers of the County Council, Borough Council and other named parties, shall provide the executive overview and guidance of the Project. 1.2.2 The Board will take overall responsibility for the successful delivery of the Project and will ensure that all the Project Objectives are achieved to the mutual satisfaction of the Parties. 1.2.3 The Board will be chaired by ▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ of the County Council and will meet 8-weekly as a minimum with additional meetings as required at key points during the Project where its decision making is required. All members of the Board will be expected to meet their respective costs of their attendance at meetings rather than from the Financial Contributions and may be requested to host some meetings. 1.2.4 The Board shall be responsible for agreeing variations, monitoring performance, and overseeing the overall project budget particularly in relation to projected or actual overspend. 1.2.5 The nominated organisation reserves the right to make the final day to day decisions relating to its role as Project Manager. Notwithstanding this, over and above the regular reporting of performance to the Project Board, any significant exceptions which could impact on the cost, quality or programme for the Project shall be reported to the Project Board for consideration and the implementation of any corrective action. 1.2.6 The role of the Board will include but shall not be limited to: • Monitoring the overall progress of the Project set out in this collaborative agreement; • Taking a strategic overview of the Project to ensure successful and timely implementation; • Considering and agreeing decisions required above the delegated authority of the Project Manager; • Providing a first point of arbitration for any disagreements between the Parties; and • Beyond day to day operations the Board will be the key point of contact for parties external to the Parties. 1.2.7 It is expected that all members will make reasonable endeavours to be available as and when advice and guidance may be required by the Project Manager. 1.2.8 Decisions of the Board shall be made by unanimous vote. The Parties shall seek to agree all decisions for the benefit of the Project and not for individual Party gain. If a unanimous vote is not reached, the provisions of Clause 12.2 shall apply. 1.2.9 If a member of the Board is unable to attend, they may nominate a substitute. Nominating a substitute to attend is the responsibility of the individual Board member to ensure their representative has suitable delegated authority to contribute to decisions to be taken by the Board. 1.2.10 In addition to its permanent members, the Board shall be entitled to invite any contractors or advisors or stakeholders to attend at its meetings, but such persons shall not be entitled to vote on decisions of the Board.

Project Board. 1.2.1 ‌ 7.1 The Project Board Councils shall form the project board ("the Project Board"), comprising officers which shall, for the avoidance of doubt, supersede and replace the County Council, Borough Council project board formed pursuant to the Memorandum of Understanding for the purpose of overseeing and other named parties, shall provide co-ordinating the executive overview Procurement Milestones and guidance to carry out the functions set out in Schedule 2 (Project Board Terms of the ProjectReference). 1.2.2 7.2 The Project Board will take overall responsibility for shall not have power to approve any Matter Reserved To The Councils pursuant of Clause 6.1.3. 7.3 Each Council shall appoint three representatives to the successful delivery Project Board. The Chairperson of the Project and will ensure that all the Project Objectives are achieved to the mutual satisfaction of the Parties. 1.2.3 The Board will be chaired by ▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ of the County Council and will meet 8-weekly as a minimum with additional meetings as required at key points during the Project where its decision making is required. All members of the Board will be expected to meet their respective costs of their attendance at meetings rather than from the Financial Contributions and may be requested to host some meetings. 1.2.4 The Board shall be responsible for agreeing variations, monitoring performance, and overseeing such representative as appointed by the overall project budget particularly in relation Project Board from time to projected or actual overspendtime. 1.2.5 The nominated organisation reserves 7.4 Each Council shall be entitled from time to time to appoint a deputy for each of its representatives but such deputy (in each case) shall only be entitled to attend meetings of the right Project Board in the absence of his or her corresponding principal. 7.5 Each Council shall be entitled to make invite appropriate third parties to observe Project Board Meetings and such third parties shall be entitled to take part in such Project Board Meetings at the final day to day decisions relating to its role as discretion of the Chairperson of the Project ManagerBoard. Notwithstanding thisSuch observers shall not have a vote. 7.6 Each Council may, over at their discretion, replace their representatives (and above the regular reporting of performance their respective deputies) appointed to the Project Board, any significant exceptions which could impact on the costprovided that:- 7.6.1 at all times, quality or programme for the Project shall be reported they have representatives appointed to the Project Board for consideration and in accordance with the implementation roles identified in Schedule 2 (Project Board Terms of Reference); and 7.6.2 any corrective actionsuch replacement shall have no lesser status or authority than that set out in Schedule 2 (Project Board Terms of Reference) unless otherwise agreed by the Councils. 1.2.6 7.7 The role Project Board shall meet as and when required in accordance with the timetable for the Project and, in any event, at appropriate times and on reasonable notice (to be issued through the Project Director) to carry out the Project Board Matters referred to in Schedule 1 (Procurement Milestones) and in carrying out such activities. 7.8 The quorum necessary for a Project Board meeting shall be a board officer representative or appropriate deputy appointed pursuant to Clause 7.4 above or appropriate proxy (who shall be a board officer) from each Council. 7.9 At meetings of the Project Board each board officer or appropriate deputy appointed pursuant to Clause 7.4 above or appropriate proxy (who shall be a board officer) from each Council shall have one vote. The Chairperson shall not have a second or casting vote. Decisions at meetings of the Project Board will include but be taken by a majority vote. The Project Director shall not be limited to: • Monitoring have a vote. 7.10 The aims and purposes and terms of reference of the overall Project Board are set out in Schedule 2 (Project Board Terms of Reference). 7.11 Each Council shall provide all information reasonably required upon request by the Project Board and shall comply with any decisions of the Project Board to request such information. 7.12 Each Council shall consult with the other Councils to ensure the diligent progress of the Project set out in this collaborative agreement; • Taking a strategic overview of the Project to ensure successful and timely implementation; • Considering and agreeing decisions required above the delegated authority of the Project Manager; • Providing a first point of arbitration for any disagreements between the Parties; and • Beyond day to day operations the Board will be the key point of contact for parties external matters relating to the PartiesProcurement Milestones. 1.2.7 It is expected that all members will make reasonable endeavours to be available as and when advice and guidance may be required by the Project Manager. 1.2.8 Decisions of the Board shall be made by unanimous vote. The Parties shall seek to agree all decisions for the benefit of the Project and not for individual Party gain. If a unanimous vote is not reached, the provisions of Clause 12.2 shall apply. 1.2.9 If a member of the Board is unable to attend, they may nominate a substitute. Nominating a substitute to attend is the responsibility of the individual Board member to ensure their representative has suitable delegated authority to contribute to decisions to be taken by the Board. 1.2.10 In addition to its permanent members, the Board shall be entitled to invite any contractors or advisors or stakeholders to attend at its meetings, but such persons shall not be entitled to vote on decisions of the Board.

Project Board. 1.2.1 2.3.1 The Project Board ("the Board"), comprising officers of the County Council, Borough Council and other named partiesthe Borough Council, shall provide the executive overview and guidance of the Project. 1.2.2 2.3.2 The Board will take overall responsibility for the successful delivery of the Project and will ensure that all the Project Objectives are achieved to the mutual satisfaction of the Parties. 1.2.3 2.3.3 The Board will be chaired by ▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ [ ] of the County Borough Council and will meet 8-weekly as a minimum with additional meetings [6 weekly] or as required at key points during the Project where its decision making is required. All members of the Board will be expected to meet their respective costs of their attendance at meetings rather than from the Financial Contributions and may be requested to host some meetings. 1.2.4 2.3.4 The Board shall be responsible for agreeing variations, monitoring performance, performance and overseeing the overall project budget particularly in relation to projected or actual overspend. 1.2.5 2.3.5 The nominated organisation Borough Council reserves the right to make the final day to day decisions relating to its role as Project Manager. Notwithstanding this, over and above the regular reporting of performance to the Project Board, any significant exceptions which could impact on the cost, quality or programme for the Project shall be reported to the Project Board for consideration and the implementation of any corrective action. 1.2.6 2.3.6 The role of the Board will include but shall not be limited to: • Monitoring the overall progress of the Project set out in this collaborative agreement; • Taking a strategic overview of the Project to ensure successful and timely implementation; • Considering and agreeing decisions required above the delegated authority of the Project Manager; • Providing a first point of arbitration for any disagreements between the Parties; and • Beyond day to day operations the Board will be the key point of contact for parties external to the Parties. 1.2.7 It 2.3.7 Although it is intended that the Board will only meet [six weekly] it is expected that all members will make reasonable endeavours to be available as and when advice and guidance may be required by the Project Manager. 1.2.8 2.3.8 Decisions of the Board shall be made by unanimous vote. The Parties shall seek to agree all decisions for the benefit of the Project and not for individual Party gain. If a unanimous vote is not reached, the provisions of Clause 12.2 shall apply. 1.2.9 2.3.9 If a member of the Board is unable to attend, attend they may nominate a substitute. Nominating a substitute to attend is the responsibility of the individual Board member to ensure their representative has suitable delegated authority to contribute to decisions to be taken by the Board. 1.2.10 2.3.10 In addition to its permanent members, the Board shall be entitled to invite any contractors or advisors or stakeholders to attend at its meetings, meetings but such persons shall not be entitled to vote on decisions of the Board.

Project Board. 1.2.1 The Project Board ("the Board"), comprising officers of the County Council, Borough City Council and other named parties, shall provide the executive overview and guidance of the Project. 1.2.2 The Board will take overall responsibility for the successful delivery of the Project and will ensure that all the Project Objectives are achieved to the mutual satisfaction of the Parties. 1.2.3 The Board will be chaired by ▇▇▇▇▇▇▇▇ ▇▇▇▇▇▇▇▇▇ of the County Council and will meet 8-weekly as a minimum with additional meetings as required at key points during the Project where its decision making is required. All members of the Board will be expected to meet their respective costs of their attendance at meetings rather than from the Financial Contributions and may be requested to host some meetings. 1.2.4 The Board shall be responsible for agreeing variations, monitoring performance, and overseeing the overall project budget particularly in relation to projected or actual overspend. 1.2.5 The nominated organisation reserves the right to make the final day to day decisions relating to its role as Project Manager. Notwithstanding this, over and above the regular reporting of performance to the Project Board, any significant exceptions which could impact on the cost, quality or programme for the Project shall be reported to the Project Board for consideration and the implementation of any corrective action. 1.2.6 The role of the Board will include but shall not be limited to: • Monitoring the overall progress of the Project set out in this collaborative agreement; • Taking a strategic overview of the Project to ensure successful and timely implementation; • Considering and agreeing decisions required above the delegated authority of the Project Manager; • Providing a first point of arbitration for any disagreements between the Parties; and • Beyond day to day operations the Board will be the key point of contact for parties external to the Parties. 1.2.7 It is expected that all members will make reasonable endeavours to be available as and when advice and guidance may be required by the Project Manager. 1.2.8 Decisions of the Board shall be made by unanimous vote. The Parties shall seek to agree all decisions for the benefit of the Project and not for individual Party gain. If a unanimous vote is not reached, the provisions of Clause 12.2 shall apply. 1.2.9 If a member of the Board is unable to attend, they may nominate a substitute. Nominating a substitute to attend is the responsibility of the individual Board member to ensure their representative has suitable delegated authority to contribute to decisions to be taken by the Board. 1.2.10 In addition to its permanent members, the Board shall be entitled to invite any contractors or advisors or stakeholders to attend at its meetings, but such persons shall not be entitled to vote on decisions of the Board.