Process for Requesting Project Modifications Clause Samples

Process for Requesting Project Modifications. Agencies/entities submit a project modification request package to the appropriate SNPLMA Program Manager that contains:  A request letter on agency letterhead signed by the authorized agency/entity manager. The letter should: o name the project, o the amount of time, funds (SAR or contingency), or nature of the scope change being requested, and o briefly summarize the reason for the request.  A completed “SNPLMA Project Modification Request Form” (Appendix L). This form requires basic project information for every request and information specific to the type of modification being requested. 44 Revisions in this section per decision memorandum related to project purpose and appropriations law approved by the EC on 8/1/11. 45 Projects may no longer placed into “on hold” status in accordance with a decision memorandum approved by the EC on 8/1/11.  Include with requests for additional funding and, if needed, for scope change requests: o Revised Necessary Expense Estimate form, and o Revised Detailed Cost Estimate Worksheet for all categories except Land Acquisitions which does not require a detailed cost estimate with nominations.  Where appropriate to understand the request, a map of the project area should be included. A modified workplan is not required to be submitted with the project modification request because the Appendix L project modification request form provides for detailed information regarding the impact of the request on project deliverables, removing the need to have an updated workplan in advance of approval of the request.46 However, if a modification for a time extension or scope change is approved, the Project Workplan must be updated in the next available quarterly database after the approval date. The modifications to the workplan following approval of a project modification should:  Reflect changes in target start and/or end dates for affected deliverables and project completion; and/or  Delete, add, or modify deliverables and target start and end dates as necessary to accurately reflect changes to the project through an approved change of scope. The SNPLMA Division Program Manager reviews the requests for completeness and consults with the agency/entity to provide additional information or clarification, if necessary, in order for the request to be fully responsive to the requirements contained herein and in Appendix L. A project modification request is not considered complete until all information requested by the SNPLMA Divis...