Common use of Private Vehicle Usage Clause in Contracts

Private Vehicle Usage. Departments may authorize their department employees to use their private vehicle to travel on business for the County provided that each such employee shall have first complied with County automobile insurance requirements. In order to be authorized travel by private vehicle, the employee must possess an appropriate valid California driver’s license and required insurance with limits of not less than $100,000/$300,000 public liability and $25,000 property damage, or a combined single limit of $300,000. Any employee authorized to travel on business for the County and who has been duly authorized to use and does use a privately owned automobile shall be allowed and paid as traveling expenses for the actual miles traveled during any calendar month at the rate authorized by the Internal Revenue Service (IRS). This rate shall become effective on the date approved by the Board of Supervisors authorizing the IRS rate on a County-wide basis, but in no event sooner than when the IRS and County rates become equalized. After the initial approval by the Board of Supervisors of the IRS rate, subsequent changes of the rate shall become effective on the pay period following the County’s receipt of the published IRS rate. Until the Board approves the IRS rate, employees shall be reimbursed at the prevailing County reimbursement rate per mile, except that said rate shall be increased or decreased in accordance with the private auto mileage reimbursement agreement, which became effective July 1, 1988.