Common use of Print Production Clause in Contracts

Print Production. As allowed and directed by IC 5-22-4-1, IC 5-22-11, and IC 5-22-12 the State Agencies may elect to utilize existing State of Indiana QPA Vendors, Indiana Correctional Industries or Ability Indiana organizations, hereinafter referred to as Directed Sources, for printing products and/or services. If State Agencies elect to utilize Directed Sources, the Contractor agrees to purchase and/or sub-contract for printing products and/or services. The Contract will work with the State Agency and the Directed Sources on production timelines, file transfers, job specifications, invoicing, and delivery instructions for print work as required and at no additional cost to the state. The Contractor will be prepared and able to use Directed Sources for as much or as little of the Contract as determined by the State. The Contractor will have full capability and adequate vendor pool to supply all work under this Contract without the use of Directed Sources. Printing costs must be included in the estimated budget established for each project assignment. At no time will the State be billed for a price that exceeds the quoted price. The price billed to the State for all printing provided through this contract will not exceed the cost paid to the Subcontractor by the Contractor. No up-charge, commission, fee, overhead, profit or other additional charges shall be allowed or paid by the State. All discounts and rebates must be passed to the State. If requested by the State or Agency, the Contractor shall provide documentation to confirm the pricing billed to the State. This includes, but is not limited to Subcontractor invoices and proof of payment. If shipment of materials is required per Scope of Work, the Contractor shall be able to deliver to all current and potential delivery sites within the State of Indiana, and meet specified delivery requirements as well as delivery to all other State Agency locations. The Contractor shall ship and deliver products by date mutually agreed upon in scope of work.

Print Production. The State Agency may purchase printed materials as follows: 1. As allowed and directed by IC 5-22-4-1, IC 5-22-11, and IC 5-22-12 the State Agencies may elect to utilize existing State of Indiana QPA Vendors, Indiana Correctional Industries or Ability Indiana organizations, hereinafter referred to as Directed Sources, for printing products and/or services. 2. If State Agencies elect to utilize Directed Sources, the Contractor agrees to purchase and/or sub-contract for printing products and/or services. The Contract Contractor will work with the State Agency and the Directed Sources on production timelines, file transfers, job specifications, invoicing, and delivery instructions for print work as required and at no additional cost to the state. 3. The Contractor will be prepared and able to use Directed Sources for as much or as little of the Contract as determined by the State. The Contractor will have full capability and adequate vendor pool to supply all work under this Contract without the use of Directed Sources. 4. Printing costs must be included in the estimated budget established for each project assignment. At no time will the State be billed for a price that exceeds the quoted price. 5. The price billed to the State for all printing provided through this contract will not exceed the cost paid to the Subcontractor by the Contractor. No up-charge, commission, fee, overhead, profit or other additional charges shall be allowed or paid by the State. All discounts and rebates must be passed to the State. 6. If requested by the State or Agency, the Contractor shall provide documentation to confirm the pricing billed to the State. This includes, but is not limited to Subcontractor invoices and proof of payment. If shipment of materials is required per Scope of WorkUTILIZATION ESTIMATES In aggregate, the Contractor shall be able to deliver to all current State spends approximately $14,000,000 annually on Marketing, Public Relations, Advertising and potential delivery sites within Media Buy Services. Approximately one third of this figure consists of federal funding. Since this number is based on past usage and may fluctuate up or down, the State of Indianais not in a position to guarantee that future spending will be at these levels. Nevertheless, this amount is provided as an aid to suppliers in responding to this RFP. Marketing, PR, Advertising $8,843,873.33 $9,564,748.36 $9,187,650.49 $27,584,169.18 $9,194,676.45 Media Buy $5,677,475.08 $6,811,518.41 $3,588,128.56 $16,088,122.05 $5,362,707.35 Total $14,521,348.41 $16,376,266.77 $12,775,779.05 $43,672,291.23 $14,557,383.80 These figures are only an estimate and meet specified delivery requirements are not to be construed as well as delivery an amount to all other State Agency locationsbe offered under this RFP. The Contractor shall ship However, when completing Minority and deliver products by date mutually agreed upon in scope of workWomen’s Business Enterprises Participation Plan Form (Attachment A), the Indiana Economic Impact Form (Attachment C) and Indiana Veterans’ Participation Plan Form (Attachment A1), please use the total bid amount from the Cost Proposal (Attachment D and Attachment D-1).