Payroll Audit Clause Samples
A Payroll Audit clause grants one party the right to review and verify the payroll records of the other party, typically to ensure compliance with contractual obligations such as wage payments, benefits, or headcount requirements. In practice, this may involve periodic inspections of payroll documents, timesheets, and related employment records, often by an independent auditor or the requesting party’s representative. The core function of this clause is to promote transparency and accountability, helping to prevent fraud, misreporting, or non-compliance with labor-related terms in the agreement.
Payroll Audit. The Trustees are authorized to conduct payroll audits of Employers from time to time as the Trustees deem desirable. If an Employer fails to schedule an audit for a date within 30 days of the Trustees’ notice of audit or if an Employer refuses to schedule an audit, the Trustees shall immediately assess the Employer $1,000. The Trustees shall assess the Employer an additional $2,000 if the audit is not scheduled by the end of the following month. Thereafter, the Trustees shall assess the employer $3,000 per month until the Employer complies. If an audit discloses an underpayment, liquidated damages of fifteen percent (15%), multiplied by the amount of the underpayment, will be assessed. If the underpayment and liquidated damages are not paid by the last day of the month following at least fifteen (15) days notice by the Trust office, the same rules above that apply to delinquent contributions will apply except that the total liquidated damages will not exceed twenty percent (20%) of the underpayment. If the audit discloses an underpayment of three percent (3%) or more of the total contributions due for the audit period, the cost of the audit (deemed to be $750) will be paid by the Employer. If Fund Counsel files suit to collect an underpayment or to enforce the Trustees' right to conduct an audit, the Employer will be liable for any attorneys' fees and costs incurred by the Trustees in addition to any underpayment, liquidated damages and interest.
Payroll Audit. Employees may request a payroll audit of their previous thirty-six (36) months’ of wage payments to determine if an erroneous under or over payment has been made. If an error is discovered pursuant to an employee request or a City-initiated review, the City will provide written notice informing the employee of the error. The City will correct any underpayment within thirty (30) calendar days of its discovery. The City will follow the procedures described in RCW 49.48.200 to recover any overpayment. Except in cases of alleged employee fraud, any under or over payments will be considered waived for those payments made more than thirty-six (36) months prior to the date of the City’s written notice describing the error to the employee.
Payroll Audit. The City and the Association hereby acknowledge receipt of the Trust Agreement governing the Trust and will cooperate with the Trust in allowing a payroll audit for the purpose of ascertaining if the proper amount of contributions have been made. The City and shall timely cooperate with the Trust Office’s audit rules and any requests made or authorized by the Trust’s auditor.
Payroll Audit. The employers agree they will open up their payroll books for examination and/or audit by the Business Manager of Local #18 or a CPA hired by Local #18 to determine whether or not employees are receiving the correct wage rate, fringe benefit payments, mileage and travel pay.
Payroll Audit. In addition to any requirement imposed by the Trust Agreements, each Employer covered by this Agreement shall furnish to the Administrator of the Fund Disbursement Office, upon request, such information and reports, other than for audit purposes, as he deems necessary for the performance of his duties. For purposes of a regular or special audit, a certified public accounting firm as designated by the Trustees who administer the Fund Disbursement Office, shall have the right at all reasonable times during the business hours to enter the premises of the Employer and to examine all records which said certified public accounting firm may deem necessary for a regular or special audit, including all books of account, general and special ledgers, including all payroll records, and Employer reports to governmental tax collecting agencies.