Common use of Payment of Funds Clause in Contracts

Payment of Funds. Contact Hour Funds will be paid to the Training Provider monthly in arrears on the basis of Student Statistical Reports submitted by the Training Provider to the Department in accordance with this Contract. Contact Hour Funds will be calculated at the subject level, and the Training Provider will be paid for the Scheduled Hours reported for the subject in equal instalments over the number of months of scheduled delivery. Each monthly instalment will be for a whole number of Scheduled Hours. If the total number of Scheduled Hours divided by the number of months of scheduled delivery is not a whole number, payment will be apportioned in a reasonable manner determined by the Department. If the Training Provider delivers a program to a Skills First Student and, in the Department’s view: the Training Provider has another program on the Funded Scope that would meet the needs of the Skills First Student; a lower subsidy applies to the other program (as listed on the Funded Programs Report); and payment of the Funds would not be contrary to Clause 11.27 of this Schedule 1 (claims for Funds cannot be made for training and assessment inconsistent with packaging rules or vocational intent), then the Department may: calculate the Funds to be paid based on the other program; and re-calculate any Funds already paid based on the subsidy that applies to the other program, and take other action as it sees fit in respect of any difference between the amount paid and the re-calculated amount. Relationship between reporting and payments The Department is only liable to pay Funds to the Training Provider for training activity that is reported in accordance with Clause 10 of this Schedule 1. When the Training Provider lodges a Student Statistical Report, it is considered to be a claim for payment and constitutes a representation by the Training Provider that it: has delivered the reported hours of training and/or assessment in accordance with this Contract; has Evidence of Participation in accordance with this Contract for each Skills First Student; and is otherwise entitled to payment for those hours of training and/or assessment under this Contract. The Department is not liable to pay Funds for a subject unless the Training Provider has created a valid claim for payment for that subject within 60 days of the Activity Start Date. A valid claim for payment is created when the Training Provider has lodged one or more Student Statistical Report(s) for a subject where the record for that subject in the SVTS has passed validation rules consistent with the requirements of this Contract and has not been assigned a validation error. The Department may recover any Funds paid for any relevant subject where no valid final ‘Outcome identifier – National’ is reported after the Activity End Date, by the earlier of: 90 days after the Activity End Date; or the end of the data collection year. Where Funds are recovered under Clause 11.15 of this Schedule 1, if a valid final ‘Outcome identifier – National’ is subsequently reported for that subject by the end of the data collection year, then the Department will pay the Training Provider Funds to which it is entitled. The Department is not liable to pay any Funds for a subject under these circumstances after the end of the data collection year. Where the Training Provider changes any of the data reported for a subject in a Student Statistical Report and that change causes the total amount of Funds payable, and/or the amount of any instalment of Funds calculated under Clause 11.10 of this Schedule 1, to be either higher or lower than the amount calculated using the data in the earlier report, then: if the amount is higher, the Department will (subject to its other rights under this Contract) adjust the Funds so that the Training Provider receives the correct total amount by the date of payment for the reporting period in which the relevant Activity End Date occurs (or as soon as reasonably possible thereafter). This will take place in a manner determined by the Department (which may or may not involve a change in the amount of Funds paid for any outstanding payment that exists at the time the Student Statistical Report containing the updated data is submitted); or if the amount is lower, (without limiting Clause 8.8 of this Contract) the Department may recalculate the amount of Funds due at any time (including by recalculating the amount payable as a result of any claims already submitted by the Training Provider) and determine that the amount of any overpayment of Funds is a debt due to the Department under Clause 8.8 of this Contract. The Training Provider must ensure Student Statistical Reports reflect actual training activity that is supported by Evidence of Participation. At a minimum, each monthly submission of Student Statistical Reports must include full details for all reportable training activity already delivered within the data collection year. For example, Activity Start Dates and Activity End Dates must match the actual period of time in which Training Services occurred (or, where applicable, are reasonably expected to occur). The Training Provider must not make a claim for payment for training activity that has not occurred at the time the claim is made, including: reporting that a subject has commenced, as indicated by the Activity Start Date, prior to its actual commencement so that the Training Provider receives a full or partial payment for the subject prior to its commencing; and/or reporting that a subject has been completed, as indicated by the Activity End Date, before it has actually been completed so that the Training Provider is paid in full for the subject before it has been completed. The Training Provider must support all claims for payment in its reporting, including using the correct 'Funding Source Identifier' in accordance with the Victorian VET Student Statistical Collection Guidelines, and accurately reporting if the Skills First Student is an Apprentice or Trainee.

Payment of Funds. Contact Hour Funds will be paid to the Training Provider monthly in arrears on the basis of Student Statistical Reports submitted by the Training Provider to the Department in accordance with this Contract. Contact Hour Funds will be calculated at the subject level, and the Training Provider will be paid for the Scheduled Hours reported for the subject in equal instalments over the number of months of scheduled delivery. Each monthly instalment will be for a whole number of Scheduled Hours. If the total number of Scheduled Hours divided by the number of months of scheduled delivery is not a whole number, payment will be apportioned in a reasonable manner determined by the Department. If the Training Provider delivers a program to a Skills First Student and, in the Department’s view: the Training Provider has another program on the Funded Scope that would meet the needs of the Skills First Student; a lower subsidy applies to the other program (as listed on the Funded Programs Report); and payment of the Funds would not be contrary to Clause 11.27 11.29 of this Schedule 1 (claims for Funds cannot be made for training and assessment inconsistent with packaging rules or vocational intent), then the Department may: calculate the Funds to be paid based on the other program; and re-calculate any Funds already paid based on the subsidy that applies to the other program, and take other action as it sees fit in respect of any difference between the amount paid and the re-calculated amount. Relationship between reporting and payments The Department is only liable to pay Funds to the Training Provider for training activity that is reported in accordance with Clause 10 of this Schedule 1. When the Training Provider lodges a Student Statistical Report, it is considered to be a claim for payment and constitutes a representation by the Training Provider that it: has delivered the reported hours of training and/or assessment in accordance with this Contract; has Evidence of Participation in accordance with this Contract for each Skills First Student; and is otherwise entitled to payment for those hours of training and/or assessment under this Contract. The Department is not liable to pay Funds for a subject unless the Training Provider has created a valid claim for payment for that subject within 60 days of the Activity Start Date. A valid claim for payment is created when the Training Provider has lodged one or more Student Statistical Report(s) for a subject where the record for that subject in the SVTS has passed validation rules consistent with the requirements of this Contract and has not been assigned a validation error. The Department may recover any Funds paid for any relevant subject where no valid final ‘Outcome identifier – National’ is reported after the Activity End Date, by the earlier of: 90 days after the Activity End Date; or the end of final data submission date for the data collection year. Where Funds are recovered under Clause 11.15 of this Schedule 1, if a valid final ‘Outcome identifier – National’ is subsequently reported for that subject by the end of final data submission date for the data collection year, then the Department will pay the Training Provider Funds to which it is entitled. The Department is not liable to pay any Funds for a subject under these circumstances after the end of final data submission date for the data collection year. Where the Training Provider changes any of the data reported for a subject in a Student Statistical Report and that change causes the total amount of Funds payable, and/or the amount of any instalment of Funds calculated under Clause 11.10 of this Schedule 1, to be either higher or lower than the amount calculated using the data in the earlier report, then: if the amount is higher, the Department will (subject to its other rights under this Contract) adjust the Funds so that the Training Provider receives the correct total amount by the date of payment for the reporting period in which the relevant Activity End Date occurs (or as soon as reasonably possible thereafter). This will take place in a manner determined by the Department (which may or may not involve a change in the amount of Funds paid for any outstanding payment that exists at the time the Student Statistical Report containing the updated data is submitted); or if the amount is lower, (without limiting Clause 8.8 of this Contract) the Department may recalculate the amount of Funds due at any time (including by recalculating the amount payable as a result of any claims already submitted by the Training Provider) and determine that the amount of any overpayment of Funds is a debt due to the Department under Clause 8.8 of this Contract. The Training Provider must ensure Student Statistical Reports reflect actual training activity that is supported by Evidence of Participation. At a minimum, each monthly submission of Student Statistical Reports must include full details for all reportable training activity already delivered within the data collection year. For example, Activity Start Dates and Activity End Dates must match the actual period of time in which Training Services training activity occurred (or, where applicable, are is reasonably expected to occur). The Training Provider must not make a claim for payment for training activity that has not occurred at the time the claim is made, including: reporting that a subject has commenced, as indicated by the Activity Start Date, prior to its actual commencement so that the Training Provider receives a full or partial payment for the subject prior to its commencing; and/or reporting that a subject has been completed, as indicated by the Activity End Date, before it has actually been completed so that the Training Provider is paid in full for the subject before it has been completed. The Training Provider must support all claims for payment in its reporting, including using the correct 'Funding Source Identifier' in accordance with the Victorian VET Student Statistical Collection Guidelines, and accurately reporting if the Skills First Student is an Apprentice or Trainee.

Payment of Funds. Contact Hour Funds will be paid to the Training Provider monthly in arrears on the basis of Student Statistical Reports submitted by the Training Provider to the Department in accordance with this Contract. Contact Hour Funds will be calculated at the subject level, and the Training Provider will be paid for the Scheduled Hours reported for the subject in equal instalments over the number of months of scheduled delivery. Each monthly instalment will be for a whole number of Scheduled Hours. If the total number of Scheduled Hours divided by the number of months of scheduled delivery is not a whole number, payment will be apportioned in a reasonable manner determined by the Department. If the Training Provider delivers a program to a Skills First Student and, in the Department’s view: the Training Provider has another program on the Funded Scope that would meet the needs of the Skills First Student; a lower subsidy applies to the other program (as listed on the Funded Programs Report); and payment of the Funds would not be contrary to Clause 11.27 11.29 of this Schedule 1 (claims for Funds cannot be made for training and assessment inconsistent with packaging rules or vocational intent), then the Department may: calculate the Funds to be paid based on the other program; and re-calculate any Funds already paid based on the subsidy that applies to the other program, and take other action as it sees fit in respect of any difference between the amount paid and the re-calculated amount. Relationship between reporting and payments The Department is only liable to pay Funds to the Training Provider for training activity that is reported in accordance with Clause 10 of this Schedule 1. When the Training Provider lodges a Student Statistical Report, it is considered to be a claim for payment and constitutes a representation by the Training Provider that it: has delivered the reported hours of training and/or assessment in accordance with this Contract; has Evidence of Participation in accordance with this Contract for each Skills First Student; and is otherwise entitled to payment for those hours of training and/or assessment under this Contract. The Department is not liable to pay Funds for a subject unless the Training Provider has created a valid claim for payment for that subject within 60 days of the Activity Start Date. A valid claim for payment is created when the Training Provider has lodged one or more Student Statistical Report(s) for a subject where the record for that subject in the SVTS has passed validation rules consistent with the requirements of this Contract and has not been assigned a validation error. The Department may recover any Funds paid for any relevant subject where no valid final ‘Outcome identifier – National’ is reported after the Activity End Date, by the earlier of: 90 days after the Activity End Date; or the end of the data collection year. Where Funds are recovered under Clause 11.15 of this Schedule 1, if a valid final ‘Outcome identifier – National’ is subsequently reported for that subject by the end of the data collection year, then the Department will pay the Training Provider Funds to which it is entitled. The Department is not liable to pay any Funds for a subject under these circumstances after the end of the data collection year. Where the Training Provider changes any of the data reported for a subject in a Student Statistical Report and that change causes the total amount of Funds payable, and/or the amount of any instalment of Funds calculated under Clause 11.10 of this Schedule 1, to be either higher or lower than the amount calculated using the data in the earlier report, then: if the amount is higher, the Department will (subject to its other rights under this Contract) adjust the Funds so that the Training Provider receives the correct total amount by the date of payment for the reporting period in which the relevant Activity End Date occurs (or as soon as reasonably possible thereafter). This will take place in a manner determined by the Department (which may or may not involve a change in the amount of Funds paid for any outstanding payment that exists at the time the Student Statistical Report containing the updated data is submitted); or if the amount is lower, (without limiting Clause 8.8 of this Contract) the Department may recalculate the amount of Funds due at any time (including by recalculating the amount payable as a result of any claims already submitted by the Training Provider) and determine that the amount of any overpayment of Funds is a debt due to the Department under Clause 8.8 of this Contract. The Training Provider must ensure Student Statistical Reports reflect actual training activity that is supported by Evidence of Participation. At a minimum, each monthly submission of Student Statistical Reports must include full details for all reportable training activity already delivered within the data collection year. For example, Activity Start Dates and Activity End Dates must match the actual period of time in which Training Services occurred (or, where applicable, are reasonably expected to occur). The Training Provider must not make a claim for payment for training activity that has not occurred at the time the claim is made, including: reporting that a subject has commenced, as indicated by the Activity Start Date, prior to its actual commencement so that the Training Provider receives a full or partial payment for the subject prior to its commencing; and/or reporting that a subject has been completed, as indicated by the Activity End Date, before it has actually been completed so that the Training Provider is paid in full for the subject before it has been completed. The Training Provider must support all claims for payment in its reporting, including using the correct 'Funding Source Identifier' in accordance with the Victorian VET Student Statistical Collection Guidelines, and accurately reporting if the Skills First Student is an Apprentice or Trainee.

Payment of Funds. Contact Hour Funds will be paid to the Training Provider monthly in arrears on the basis of Student Statistical Reports submitted by the Training Provider to the Department in accordance with this Contract. Contact Hour Funds will be calculated at the subject level, and the Training Provider will be paid for the Scheduled Hours reported for the subject in equal instalments over the number of months of scheduled delivery. Each monthly instalment will be for a whole number of Scheduled Hours. If the total number of Scheduled Hours divided by the number of months of scheduled delivery is not a whole number, payment will be apportioned in a reasonable manner determined by the Department. If the Training Provider delivers a program to a Skills First Student and, in the Department’s view: the Training Provider has another program on the Funded Scope that would meet the needs of the Skills First Student; a lower subsidy applies to the other program (as listed on the Funded Programs Report); and payment of the Funds would not be contrary to Clause 11.27 of this Schedule 1 (claims for Funds cannot be made for training and assessment inconsistent with packaging rules or vocational intent), then the Department may: calculate the Funds to be paid based on the other program; and re-calculate any Funds already paid based on the subsidy that applies to the other program, and take other action as it sees fit in respect of any difference between the amount paid and the re-calculated amount. Relationship between reporting and payments The Department is only liable to pay Funds to the Training Provider for training activity that is reported in accordance with Clause 10 of this Schedule 1. When the Training Provider lodges a Student Statistical Report, it is considered to be a claim for payment and constitutes a representation by the Training Provider that it: has delivered the reported hours of training and/or assessment in accordance with this Contract; has Evidence of Participation in accordance with this Contract for each Skills First Student; and is otherwise entitled to payment for those hours of training and/or assessment under this Contract. The Department is not liable to pay Funds for a subject unless the Training Provider has created a valid claim for payment for that subject within 60 days of the Activity Start Date. A valid claim for payment is created when the Training Provider has lodged one or more Student Statistical Report(s) for a subject where the record for that subject in the SVTS has passed validation rules consistent with the requirements of this Contract and has not been assigned a validation error. The Department may recover any Funds paid for any relevant subject where no valid final ‘Outcome identifier – National’ is reported after the Activity End Date, by the earlier of: 90 days after the Activity End Date; or the end of final data submission date for the data collection year. Where Funds are recovered under Clause 11.15 of this Schedule 1, if a valid final ‘Outcome identifier – National’ is subsequently reported for that subject by the end of final data submission date for the data collection year, then the Department will pay the Training Provider Funds to which it is entitled. The Department is not liable to pay any Funds for a subject under these circumstances after the end of final data submission date for the data collection year. Where the Training Provider changes any of the data reported for a subject in a Student Statistical Report and that change causes the total amount of Funds payable, and/or the amount of any instalment of Funds calculated under Clause 11.10 of this Schedule 1, to be either higher or lower than the amount calculated using the data in the earlier report, then: if the amount is higher, the Department will (subject to its other rights under this Contract) adjust the Funds so that the Training Provider receives the correct total amount by the date of payment for the reporting period in which the relevant Activity End Date occurs (or as soon as reasonably possible thereafter). This will take place in a manner determined by the Department (which may or may not involve a change in the amount of Funds paid for any outstanding payment that exists at the time the Student Statistical Report containing the updated data is submitted); or if the amount is lower, (without limiting Clause 8.8 of this Contract) the Department may recalculate the amount of Funds due at any time (including by recalculating the amount payable as a result of any claims already submitted by the Training Provider) and determine that the amount of any overpayment of Funds is a debt due to the Department under Clause 8.8 of this Contract. The Training Provider must ensure Student Statistical Reports reflect actual training activity that is supported by Evidence of Participation. At a minimum, each monthly submission of Student Statistical Reports must include full details for all reportable training activity already delivered within the data collection year. For example, Activity Start Dates and Activity End Dates must match the actual period of time in which Training Services training activity occurred (or, where applicable, are is reasonably expected to occur). The Training Provider must not make a claim for payment for training activity that has not occurred at the time the claim is made, including: reporting that a subject has commenced, as indicated by the Activity Start Date, prior to its actual commencement so that the Training Provider receives a full or partial payment for the subject prior to its commencing; and/or reporting that a subject has been completed, as indicated by the Activity End Date, before it has actually been completed so that the Training Provider is paid in full for the subject before it has been completed. The Training Provider must support all claims for payment in its reporting, including using the correct 'Funding Source Identifier' in accordance with the Victorian VET Student Statistical Collection Guidelines, and accurately reporting if the Skills First Student is an Apprentice or Trainee.

Payment of Funds. Contact Hour Funds will be paid to the Training Provider monthly in arrears on the basis of Student Statistical Reports submitted by the Training Provider to the Department in accordance with this Contract. Contact Hour Funds will be calculated at the subject level, and the Training Provider will be paid for the Scheduled Hours reported for the subject in equal instalments over the number of months of scheduled delivery. Each monthly instalment will be for a whole number of Scheduled Hours. If the total number of Scheduled Hours divided by the number of months of scheduled delivery is not a whole number, the Department will apportion payment will until equal instalments can be apportioned in paid for the remaining months by either: paying a reasonable manner determined by minimum of 1 hour per month – where the Departmentnumber of Scheduled Hours is greater than the number of months of scheduled delivery; or making no monthly instalment payments – where the number of Scheduled Hours is less than the number of months of scheduled delivery. If the Training Provider delivers a program to a Skills First Student and, in the Department’s view: the Training Provider has another program on the Funded Scope that would meet the needs of the Skills First Student; a lower subsidy applies to the other program (as listed on the Funded Programs Courses Report); and payment of the Funds would not be contrary to Clause 11.27 of this Schedule 1 (claims for Funds cannot be made for training and assessment inconsistent with packaging rules or vocational intent), then the Department may: calculate the Funds to be paid based on the other program; and re-calculate any Funds already paid based on the subsidy that applies to the other program, and take other action as it sees fit in respect of any difference between the amount paid and the re-calculated amount. Relationship between reporting and payments The Department is only liable to pay Funds to the Training Provider for training activity that is reported in accordance with Clause 10 of this Schedule 1. When the Training Provider lodges a Student Statistical Report, it is considered to be a claim for payment and constitutes a representation by the Training Provider that it: has delivered the reported hours of training and/or assessment in accordance with this Contract; has Evidence of Participation in accordance with this Contract for each Skills First Student; and is otherwise entitled to payment for those hours of training and/or assessment under this Contract. The Department is not liable to pay Funds for a subject unless the Training Provider has created a valid claim for payment for that subject within 60 days of the Activity Start Date. A valid claim for payment is created when the Training Provider has lodged one or more Student Statistical Report(s) for a subject where the record for that subject in the SVTS has passed validation rules consistent with the requirements of this Contract and has not been assigned a validation error. The Department may recover any Funds paid for any relevant subject (other than for delivery of Approved Training Schemes to Apprentices and Trainees) where no valid final ‘Outcome identifier – National’ is reported after the Activity End Date, by the earlier of: 90 days after the Activity End Date; or the end of the data collection yearyear . Where Funds are recovered under Clause 11.15 of this Schedule 1, if a valid final ‘Outcome identifier – National’ is subsequently reported for that subject by the end of the data collection year, then the Department will pay the Training Provider Funds to which it is entitled. The Department is not liable to pay any Funds for a subject under these circumstances after the end of the data collection year. Where the Training Provider changes any of the data reported for a subject in a Student Statistical Report and that change causes the total amount of Funds payable, and/or the amount of any instalment of Funds calculated under Clause 11.10 of this Schedule 1, to be either higher or lower than the amount calculated using the data in the earlier report, then: if the amount is higher, the Department will (subject to its other rights under this Contract) adjust the Funds so that the Training Provider receives the correct total amount by the date of payment for the reporting period in which the relevant Activity End Date occurs (or as soon as reasonably possible thereafter). This will take place in a manner determined by the Department (which may or may not involve a change in the amount of Funds paid for any outstanding payment that exists at the time the Student Statistical Report containing the updated data is submitted); or if the amount is lower, (without limiting Clause 8.8 of this Contract) the Department may recalculate the amount of Funds due at any time (including by recalculating the amount payable as a result of any claims already submitted by the Training Provider) and determine that the amount of any overpayment of Funds is a debt due to the Department under Clause 8.8 of this Contract. The Training Provider must ensure Student Statistical Reports reflect actual training activity that is supported by Evidence of Participation. At a minimum, each monthly submission of Student Statistical Reports must include full details for all reportable training activity already delivered within the data collection year. For example, Activity Start Dates and Activity End Dates must match the actual period of time in which Training Services occurred (or, where applicable, are reasonably expected to occur). The Training Provider must not make a claim for payment for training activity that has not occurred at the time the claim is made, including: reporting that a subject has commenced, as indicated by the Activity Start Date, prior to its actual commencement so that the Training Provider receives a full or partial payment for the subject prior to its commencing; and/or reporting that a subject has been completed, as indicated by the Activity End Date, before it has actually been completed so that the Training Provider is paid in full for the subject before it has been completed. The Training Provider must support all claims for payment in its reporting, including using the correct 'Funding Source Identifier' in accordance with the Victorian VET Student Statistical Collection Guidelines, and accurately reporting if the Skills First Student is an Apprentice or Trainee.

Payment of Funds. Contact Hour Funds will be paid to the Training Provider monthly in arrears on the basis of Student Statistical Reports submitted by the Training Provider to the Department in accordance with this Contract. Contact Hour Funds will be calculated at the subject level, and the Training Provider will be paid for the Scheduled Hours reported for the subject in equal instalments over the number of months of scheduled delivery. Each monthly instalment will be for a whole number of Scheduled Hours. If the total number of Scheduled Hours divided by the number of months of scheduled delivery is not a whole number, payment then for the purpose of calculating instalments under this Clause 11.10: for each month other than the final month of scheduled delivery, the number of Scheduled Hours will be apportioned rounded down to the nearest whole number of hours; and the Contact Hour Funds for any remaining Scheduled Hours will be paid in a reasonable manner determined by the Departmentfinal month of scheduled delivery. If the Training Provider delivers a program to a Skills First Student and, in the Department’s view: the Training Provider has another program on the Funded Scope that would meet the needs of the Skills First Student; a lower subsidy applies to the other program (as listed on the Funded Programs Courses Report); and payment of the Funds would not be contrary to Clause 11.27 11.29 of this Schedule 1 (claims for Funds cannot be made for training and assessment inconsistent with packaging rules or vocational intent), then the Department may: calculate the Funds to be paid based on the other program; and re-calculate any Funds already paid based on the subsidy that applies to the other program, and take other action as it sees fit in respect of any difference between the amount paid and the re-calculated amount. Relationship between reporting and payments The Department is only liable to pay Funds to the Training Provider for training activity that is reported in accordance with Clause 10 of this Schedule 1. When the Training Provider lodges a Student Statistical Report, it is considered to be a claim for payment and constitutes a representation by the Training Provider that it: has delivered the reported hours of training and/or assessment in accordance with this Contract; has Evidence of Participation in accordance with this Contract for each Skills First Student; and is otherwise entitled to payment for those hours of training and/or assessment under this Contract. The Department is not liable to pay Funds for a subject unless the Training Provider has created a valid claim for payment for that subject within 60 days of the Activity Start Date. A valid claim for payment is created when the Training Provider has lodged one or more Student Statistical Report(s) for a subject where the record for that subject in the SVTS has passed validation rules consistent with the requirements of this Contract and has not been assigned a validation error. The Department may recover any Funds paid for any relevant subject (other than for delivery of Approved Training Schemes to Apprentices and Trainees) where no valid final ‘Outcome identifier – National’ is reported after the Activity End Date, by the earlier ofand: 90 days after has elapsed from the Activity End Date; or the end of the data collection yearyear is reached. Where Funds are recovered under Clause 11.15 of this Schedule 1, if a valid final ‘Outcome identifier – National’ is subsequently reported for that subject by the end of the data collection year, then the Department will pay the Training Provider Funds to which it is entitled. The Department is not liable to pay any Funds for a subject under these circumstances after the end of the data collection year. Where the Training Provider changes any of the data reported for a subject in a Student Statistical Report and that change causes the total amount of Funds payable, and/or the amount of any instalment of Funds calculated under Clause 11.10 of this Schedule 1, to be either higher or lower than the amount calculated using the data in the earlier report, then: if the amount is higher, the Department will (subject to its other rights under this Contract) adjust the Funds so that the Training Provider receives the correct total amount by the date of payment for the reporting period in which the relevant Activity End Date occurs (or as soon as reasonably possible thereafter). This will take place in a manner determined by the Department (which may or may not involve a change in the amount of Funds paid for any outstanding payment that exists at the time the Student Statistical Report containing the updated data is submitted); or if the amount is lower, (without limiting Clause 8.8 of this Contract) the Department may recalculate the amount of Funds due at any time (including by recalculating the amount payable as a result of any claims already submitted by the Training Provider) and determine that the amount of any overpayment of Funds is a debt due to the Department under Clause 8.8 of this Contract. The Training Provider must ensure Student Statistical Reports reflect actual training activity that is supported by Evidence of Participation. At a minimum, each monthly submission of Student Statistical Reports must include full details for all reportable training activity already delivered within the data collection year. For example, Activity Start Dates and Activity End Dates must match the actual period of time in which Training Services occurred (or, where applicable, are reasonably expected to occur). The Training Provider must not make a claim for payment for training activity that has not occurred at the time the claim is made, including: reporting that a subject has commenced, as indicated by the Activity Start Date, prior to its actual commencement so that the Training Provider receives a full or partial payment for the subject prior to its commencing; and/or reporting that a subject has been completed, as indicated by the Activity End Date, before it has actually been completed so that the Training Provider is paid in full for the subject before it has been completed. The Training Provider must support all claims for payment in its reporting, including using the correct 'Funding Source Identifier' in accordance with the Victorian VET Student Statistical Collection Guidelines, and accurately reporting if the Skills First Student is an Apprentice or Trainee.

Payment of Funds. We will pay you Contact Hour Funds will be paid to the Training Provider monthly in arrears based on the basis of Student Statistical Reports submitted by the Training Provider you submit to the Department us in accordance with this Contract. We will calculate Contact Hour Funds will be calculated at the subject level, and the Training Provider you will be paid for the Scheduled Hours reported for the subject in equal instalments over the number of months of scheduled delivery. Each monthly instalment will be for a whole number of Scheduled Hours. If the total number of Scheduled Hours divided by the number of months of scheduled delivery is not a whole number, we will apportion payment will be apportioned in a reasonable manner determined by the Departmentwe determine. If the Training Provider delivers you deliver a program to a Skills First Student and, in the Department’s our view: the Training Provider has you have another program on the Funded Scope that would meet the needs of the Skills First Student; a lower subsidy applies to the other program (as listed on the Funded Programs Report); and payment of the Funds would not be contrary to Clause 11.27 11.26 of this Schedule 1 (claims for Funds cannot be made for training and assessment inconsistent with packaging rules or vocational intent), then the Department we may: calculate the Funds to be paid based on the other program; and re-calculate any Funds already paid based on the subsidy that applies to the other program, and take other action as it sees we see fit in respect of any difference between the amount paid and the re-calculated amount. Relationship between reporting and payments The Department is We are only liable to pay Funds to the Training Provider you for training activity that is reported you report in accordance with Clause 10 of this Schedule 1. When the Training Provider lodges you lodge a Student Statistical Report, it is considered to be a claim for payment and constitutes a representation by the Training Provider that ityou: has have delivered the reported hours of training and/or assessment in accordance with this Contract; has have Evidence of Participation in accordance with this Contract for each Skills First Student; and is are otherwise entitled to payment for those hours of training and/or assessment under this Contract. The Department is We are not liable to pay Funds for a subject unless the Training Provider has you have created a valid claim for payment for that subject within 60 days of the Activity Start Date. A valid claim for payment is created when the Training Provider has you have lodged one or more Student Statistical Report(s) for a subject where the record for that subject in the SVTS has passed validation rules consistent with the requirements of this Contract and has not been assigned a validation error. The Department We may recover any Funds paid for any relevant subject where no valid final ‘Outcome identifier – National’ is reported after the Activity End Date, by the earlier of: 90 days after the Activity End Date; or the end of the data collection yearFinal Data Submission Date. Where Funds are recovered under Clause 11.15 of this Schedule 1, if a valid final ‘Outcome identifier – National’ is subsequently reported for that subject by the end of the data collection yearFinal Data Submission Date, then the Department we will pay the Training Provider you Funds to which it is you are entitled. The Department is We are not liable to pay any Funds for a subject under these circumstances after the end of the data collection yearFinal Data Submission Date. Where the Training Provider changes you change any of the data reported for a subject in a Student Statistical Report and that change causes the total amount of Funds payable, and/or the amount of any instalment of Funds calculated under Clause 11.10 of this Schedule 1, to be either higher or lower than the amount calculated using the data in the earlier report, then: if the amount is higher, the Department we will (subject to its our other rights under this Contract) adjust the Funds so that the Training Provider receives you receive the correct total amount by the date of payment for the reporting period in which the relevant Activity End Date occurs (or as soon as reasonably possible thereafter). This will take place in a manner determined by the Department us (which may or may not involve a change in the amount of Funds paid for any outstanding payment that exists at the time the Student Statistical Report containing the updated data is submitted); or if the amount is lower, (without limiting Clause 8.8 of this Contract) the Department we may recalculate the amount of Funds due at any time (including by recalculating the amount payable as a result of any claims you have already submitted by the Training Providersubmitted) and determine that the amount of any overpayment of Funds is a debt due to the Department us under Clause 8.8 of this Contract. The Training Provider You must ensure Student Statistical Reports reflect actual training activity that is supported by Evidence of Participation. At a minimum, each monthly submission of Student Statistical Reports must include full details for all reportable training activity already delivered within the data collection year. For example, Activity Start Dates Participation and Activity End Dates must match the actual period of time in which Training Services occurred (or, where applicable, are reasonably expected to occur). The Training Provider must not make a claim for payment for training activity that has not occurred at (or is not reasonably expected to occur) within the time the claim is madereported Activity Start Date and Activity End Date. For example, includingyou must not report: reporting that an Activity Start Date for a subject has commenced, as indicated by the Activity Start Date, prior to that is before its actual commencement so that the Training Provider receives a full or partial payment for the subject prior to its commencingyou are paid in advance; and/or reporting that an Activity End Date for a subject has been completed, as indicated by the Activity End Date, that is before it has actually been completed its completion so that the Training Provider is you are paid in full for the subject before it has been completedcompletion. The Training Provider You must support all claims for payment in its your reporting, including using the correct 'Funding Source Identifier' in accordance with the Victorian VET Student Statistical Collection Guidelines, and accurately reporting if the Skills First Student is an Apprentice or Trainee. Restrictions on payments of Funds We are not liable to pay Funds for programs other than those that are on the Funded Programs Report and the Funded Scope. To avoid doubt, Funds will only be paid where the Program Commencement Date for the program falls within the ‘Effective for PCD from’ and ‘Effective for PCD to’ dates for the program specified in the Funded Programs Report and on the Funded Scope. We are not liable to pay Funds for training and/or assessment delivered by a person who did not at all relevant times comply with the Skills First Teacher requirements set out in Clauses 4.2 and 4.3 of this Contract. We are not liable to pay Funds for RPL undertaken as part of enrolment in a Foundation Skills Program, or the Certificate I in Vocational Preparation. We are not liable to pay Funds for recognition of current competency (RCC) or credit transfer. We are not liable to pay the Contact Hour Funds in excess of the Maximum Payable Hours for a program. We are not liable to pay the Contact Hour Funds: in excess of two times the nominal hours per subject as published in the Victorian Purchasing Guide; and in excess of the nominal hours per subject as published in the Victorian Purchasing Guide for RPL. We are not liable to pay any Funds for training or assessment that is inconsistent with the packaging rules or vocational intent of the program, as specified in the Training Package or accredited course documentation. We are not liable to pay Funds for a Skills First Student’s participation in a subject where the Activity End Date is after the ‘Subsidised Training End Date’ as identified for the program in the Funded Programs Report. We are not liable to pay Funds where a claim is lodged for an Apprentice or Trainee, but relevant information reported via the Student Statistical Report does not match the information about the student and Training Contract as recorded in the Epsilon database. We are not liable to pay Funds where a claim is lodged for an Apprentice or Trainee, but the training activity occurs after the nominal end date of the Training Contract.