Common use of PAYDAY AND PAYROLL COMPUTATION PROCEDURE (Prior Clause in Contracts

PAYDAY AND PAYROLL COMPUTATION PROCEDURE (Prior. ‌ Section 1. Pay. A. Pay for the employees in the bargaining unit shall be in accordance with the Compensation Plan adopted by the Chief Human Resource Office and approved by the Governor as modified by this Agreement. No change shall be made in the Compensation Plan which affects Association bargaining unit employees unless the parties to this Agreement have negotiated the changes and reached agreement on what changes will be made. This is not intended to prevent mechanical changes, or other minor changes necessary to administer the Compensation Plan. B. All employees shall be paid no later than the first (1st) day of the month. When a payday occurs on a Monday through Friday, payroll checks shall be released to employees on that day. When a payday falls on a Saturday, Sunday, or holiday, employee paychecks shall be made available on the last working day of the month. When an employee is not scheduled to work on the payday, the paycheck shall be released prior to payday if the paycheck is available and the employee has completed the “Request for Release of Payroll Check” Form AD-20. However, the employee may not cash or deposit the check prior to the normal release time. Any violation of this provision may be cause for disciplinary action. A check released early under this Article shall be accompanied by written notice from the employer as to the normal release time and date for that employee and a statement that by cashing or depositing of the check may be cause for disciplinary action. The release day for December paychecks dated January 1 shall be the first (1st) working day in January to avoid the risk of December’s paychecks being included in the prior year’s earnings for tax purposes. C. Payroll checks for employees without sufficient leave time. If an employee was absent without pay during the last days of the month, paychecks may be held until sufficient hours/days are worked the following month by the employee during his/her regular work schedule. This shall be for an equal number of hours/days to those without pay hours from the preceding month. D. Employees shall be paid no less than the minimum rate of pay for their classification upon appointment to a position in State service. An entrance salary rate may exceed the minimum rate when the Appointing Authority believes it is in the best interest of the State to do so. E. Release of sixty (60) percent of an employee’s earned gross wages prior to the employee’s designated payday shall be authorized, subject to the approval of the employee’s supervisor, in emergency cases upon receipt of a written request from the employee that describes the emergency. An emergency situation shall be defined as an unusual, unforeseen event or condition that requires immediate financial attention by an employee. Emergencies include but are not limited to the following circumstances: (1) Death in family. (2) Major car repair. (3) Theft of funds. (4) Automobile accident (loss of vehicle use). (5) Accident or sickness. (6) Destruction or major damage to home. (7) New employee lack of funds (maximum – one (1) draw). (8) Moving due to transfer or promotion.

PAYDAY AND PAYROLL COMPUTATION PROCEDURE (Prior. ‌Article 51) Section 1. Pay. A. Pay for the employees in the bargaining unit shall be in accordance with the Compensation Plan adopted by the Chief Human Resource Office and approved by the Governor as modified by this Agreement. No change shall be made in the Compensation Plan which affects Association bargaining unit employees unless the parties to this Agreement have negotiated the changes and reached agreement on what changes will be made. This is not intended to prevent mechanical changes, or other minor changes necessary to administer the Compensation Plan. B. All employees shall be paid no later than the first (1st) day of the month. When a payday occurs on a Monday through Friday, payroll checks shall be released to employees on that day. When a payday falls on a Saturday, Sunday, or banking holiday, employee paychecks shall be made available on the last working day of the month. When an employee is not scheduled to work on the payday, the paycheck shall be released prior to payday if the paycheck is available and the employee has completed the “Request for Release of Payroll Check” Form AD-20. However, the employee may not cash or deposit the check prior to the normal release time. Any violation of this provision may be cause for disciplinary action. A check released early under this Article shall be accompanied by written notice from the employer as to the normal release time and date for that employee and a statement that by cashing or depositing of the check may be cause for disciplinary action. The release day for December paychecks dated January 1 shall be the first (1st) working day in January to avoid the risk of December’s paychecks being included in the prior year’s earnings for tax purposes. C. Payroll checks for employees without sufficient leave time. If an employee was absent without pay during the last days of the month, paychecks may be held until sufficient hours/days are worked the following month by the employee during his/her regular work schedule. This shall be for an equal number of hours/days to those without pay hours from the preceding month. D. Employees shall be paid no less than the minimum rate of pay for their classification upon appointment to a position in State service. An entrance salary rate may exceed the minimum rate when the Appointing Authority believes it is in the best interest of the State to do so. E. Release of sixty (60) percent of an employee’s earned gross wages prior to the employee’s designated payday shall be authorized, subject to the approval of the employee’s supervisor, in emergency cases upon receipt of a written request from the employee that describes the emergency. An emergency situation shall be defined as an unusual, unforeseen event or condition that requires immediate financial attention by an employee. Emergencies include but are not limited to the following circumstances: (1) Death in family. (2) Major car repair. (3) Theft of funds. (4) Automobile accident (loss of vehicle use). (5) Accident or sickness. (6) Destruction or major damage to home. (7) New employee lack of funds (maximum – one (1) draw). (8) Moving due to transfer or promotion.