Ordering / Billing Clause Samples
Ordering / Billing. In general, orders and payments will be handled as described below. Established procedures may be changed at any time by PSA as may be dictated by efficient business practice. The particulars of any sale (e.g. specific products, pricing, delivery, warranty, etc.) will be in strict accordance with the terms and conditions of this RFP and the specific contract awarded to Contractor. The following requirements apply:
1. For any particular procurement to be made under the provisions of a PSA contract, End User and Contractor will discuss requirements, and agree as to what will be provided.
2. Contractor agrees not to offer, agree to or accept from the End User any terms or conditions that conflict with or contravene those in Contractor’s PSA contract.
3. Contractor will deliver products/services ordered, and invoice End User for products/services accepted by End User. Contractor will not invoice before shipment has been made.
4. End User will pay Contractor for those products and/or services ordered which have been received and accepted. Under no circumstances shall any check be made payable to a representative or agent. Should a representative or agent submit an invoice to End User for any cost related to a purchase order issued to Contractor for products/services covered by a PSA contract, such invoice shall be forwarded to Contractor and Contractor will take action to correct the error.
5. The member placing the order with the vendor shall alone be responsible for payment of products and/or services ordered and will be invoiced directly by the vendor. Neither PSA/BVCOG nor its other participating members shall be liable for the indebtedness of any one member.
Ordering / Billing. In general, orders and payments will be handled as described below. Established procedures may be changed at any time by PSA as may be dictated by efficient business practice. The particulars of any sale (e.g. specific products, pricing, delivery, warranty, etc.) will be in strict accordance with the terms and conditions of this RFP and the specific contract awarded to Contractor. The following requirements apply: Custodial Supplies and Equipment A. For any particular procurement to be made under the provisions of a PSA contract, End User and Contractor will discuss requirements and agree as to what will be provided.
Ordering / Billing a. Ordering Process - This contract was awarded in accordance with the Arizona Procurement Code and all transactions and procedures required by the code for competitive source selection have been met. A contract release order/purchase order, initiated in accordance with the requirements contained herein, that cites the correct Arizona Power Authority contract number is the only document required for the State to order and the Contractor to deliver the material and /or service. Any attempt to represent any material and/or service not specifically awarded, as being under contract with the State is a violation of the contract and the Arizona Procurement Code. Any such action is subject to the legal and contractual remedies available to the state inclusive of, but not limited to, contract cancellation, suspension and/or debarment of the Contractor;
b. All billing notices or invoices shall be sent to the eligible state agency whose address appears on the contract release order/purchase order as the '▇▇▇▇ to address' and should contain, at a minimum, the following information:
i. Name and address of the Contractor;
ii. Both the contract number and contract release/purchase order number;
iii. The Contractors federal tax identification number;
iv. The Contractor's remittance address;
v. A description of the goods or services provided;
vi. Quantity and delivery/service timeframe;
vii. Itemized (if applicable) description of charges and total invoice pricing.