Common use of Oral Step Clause in Contracts

Oral Step. (a) An employee having a grievance may, within 15 days following the occurrence of the event giving rise to the grievance, initiate the grievance by presenting it orally to his or her immediate supervisor, stating the specific provision(s) of the Contract allegedly violated and the relief requested. In the alternative, an employee may file a Step 1 grievance as described in paragraph (2)(b) below. The immediate supervisor shall make every effort to resolve the grievance at the Oral Step, including meeting to discuss the grievance if such meeting is requested by the grievant or the grievant’s representative, or if a meeting is deemed necessary by the supervisor. The supervisor shall communicate a decision to the grievant and the grievant’s representative, if any, within 10 days following the date the grievance is received at the Oral Step. (b) Failure to communicate the Oral Step decision within 10 days shall permit the grievant, the Union, or the grievant’s representative where appropriate, to proceed to the next step. (c) Oral Step Documentation. If the grievance is not resolved at the Oral Step and the grievant chooses to submit the grievance for a Step 1 review under the provisions of paragraph (2)(a) below, the grievant is to document the following information, signed and dated by the grievant and submitted to the supervisor, and include it with the Step 1 grievance filing: 1. the event giving rise to the grievance and the date it occurred; 2. the date the Oral Step grievance was presented to the supervisor; 3. the date of the meeting with the supervisor if a meeting was held; and 4. the date the supervisor communicated his decision to the grievant.