Common use of OneDrive for Business Clause in Contracts

OneDrive for Business. OneDrive for Business is a cloud service where students can store, sync, update, and share files from any internet connected web-browser, and collaborate on Office documents. Each student will receive 1 Terabyte (or 1000 Gigabytes) of storage space in Microsoft’s Australian cloud. By default all data and files are private, however they can be shared with other LearnLink Office 365 users, including staff and students of other schools and preschools, but not anyone external to DECD schools/preschools. USING LEARNLINK OFFICE 365 SERVICES A number of services provided by LearnLink Office 365 require internet access. When students are onsite internet access will be filtered by the College however access from home/off-site is not filtered by the College and as such should be supervised. Please be aware that as with any internet use, it is possible (although unlikely) that viruses and/or other malicious software could be introduced to your personal computing devices via LearnLink Office 365 services (including email). It is strongly recommended personal devices have suitable anti-virus / anti-malware software installed and regularly updated, and the device operating system is regularly updated. Users of LearnLink Office 365 are responsible for the information/data in their LearnLink Office 365 account and any important information should be backed up. LearnLink Office 365 including Office 365 ProPlus is only to be used in relation to delivering curriculum objectives, and must not be used to store, transmit or share sensitive or personal information. INSTALLING OFFICE 365 PROPLUS Office 365 ProPlus applications will need to be installed on a computer or mobile device (personal device) before it can be used. Although unlikely, it is possible that installing Office 365 ProPlus on your personal device may cause problems, such as conflicts with other software you have installed. It is recommended that you: • Backup your personal device, prior to installing Office 365 ProPlus application(s); and • Ensure your personal device meets or exceeds the Office 365 System Requirements xxxxx://xxxxxxxx.xxxxxx.xxx/en-au/office-system-requirements. WHAT IF I DO NOT WANT MY CHILD TO USE THE LEARNLINK OFFICE 365 SERVICES? The school / preschool requires written notification by 4pm Friday of the second week of term if you do not consent to your child using the additional LearnLink Office 365 Services. Please use xxxx@xxx.xx.xxx.xx to notify the school. HOW WILL MY CHILD ACCESS THE LEARNLINK OFFICE 365 SERVICES? LearnLink Office 365 services can be accessed by students by logging into the DECD LearnLink student portal xxxx://xxx.xxxxxxxxx.xx.xxx.xx. ADDITIONAL READING The information and link provide additional information about keeping children safe online: • Appendix A: DECD Student privacy and information summary • DECD Cyber-safety: Keeping Children Safe in a Connected World xxxx://xxx.xxxx.xx.xxx.xx/xxxx/xxxxxxxxx/0/XxxxxXxxxxxXxxxxxxXxxxxxx.xxx CLOUD SERVICES – GSUITE Xxxx Xxxxxxxx College will utilise the Google G-Suite for education and offer some of its services to students, these services will be known as G-Suite (formerly Google Apps).

OneDrive for Business. OneDrive for Business is a cloud service where students you can store, sync, update, and share files from any internet connected web-browser, and collaborate on Office documents. Each student You will receive 1 Terabyte (or 1000 Gigabytes) of storage space in Microsoft’s Australian cloud. By default all data and files are private, however they can be shared with other LearnLink Office 365 users, including staff and students of other schools and preschools, but not anyone external to DECD the Department for Education (DE) schools/preschools. USING LEARNLINK OFFICE Using LearnLink Office 365 SERVICES Services You are required to sign conditions of use agreements before you have access to school computers, internet, and software which outlines acceptable use. A number of services provided by LearnLink Office 365 require internet access. When students you are onsite at a school internet access will be filtered by the College DE however access from home/off-site is not filtered by the College DE and as such such, students should be supervised. Please be aware that as with any internet use, it is possible (although unlikely) that viruses and/or other malicious software could be introduced to your personal computing devices via LearnLink Office 365 services (including email). It is strongly recommended personal devices have suitable anti-virus / anti-malware software installed and regularly updated, and the device operating system is regularly updated. Users of LearnLink Office 365 You are responsible for the information/data in their your LearnLink Office 365 account and any important information should be backed up. LearnLink Office 365 including Office 365 ProPlus is only to be used in relation to delivering curriculum objectives, and must not be used to store, transmit or share sensitive or personal information. INSTALLING OFFICE Installing Office 365 PROPLUS ProPlus Office 365 ProPlus applications will need to be installed on a computer or mobile device (personal device) before it can be used. Although unlikely, it is possible that installing Office 365 ProPlus on your personal device may cause problems, such as conflicts with other software you have installed. It is recommended that you: • Backup your personal device, prior to installing Office 365 ProPlus application(s); and • Ensure your personal device meets or exceeds the Office 365 System Requirements xxxxx://xxxxxxxx.xxxxxx.xxx/en-au/office-system-requirements. WHAT IF What if I DO NOT WANT MY CHILD TO USE THE LEARNLINK OFFICE do not want my child(ren) to use the LearnLink Office 365 SERVICESServices? The school / preschool Mount Compass Area School requires written notification by 4pm Friday of the second week of term if you do not consent to your child child(ren) using the additional LearnLink Office 365 Services. Please use xxxx@xxx.xx.xxx.xx xx.0000.xxxx@xxxxxxx.xx.xxx.xx to notify the school. HOW WILL MY CHILD ACCESS THE LEARNLINK OFFICE How will I access the LearnLink Office 365 SERVICESServices? LearnLink Office 365 services can be accessed by students by logging into the DECD DE LearnLink student portal xxxx://xxx.xxxxxxxxx.xx.xxx.xx. ADDITIONAL READING Additional reading The information and link provide additional information about keeping children safe online: • Appendix A: DECD Student Office 365 student privacy and information summary • DECD DE Cyber-safety: Keeping Children Safe in a Connected World xxxx://xxx.xxxx.xx.xxx.xx/xxxx/xxxxxxxxx/0/XxxxxXxxxxxXxxxxxxXxxxxxx.xxx CLOUD SERVICES – GSUITE Xxxx Xxxxxxxx College xxxx://xxx.XX.xx.xxx.xx/xxxx/xxxxxxxxx/0/XxxxxXxxxxxXxxxxxxXxxxxxx.xxx Appendix A: Office 365 student privacy information summary Where will utilise the Google G-Suite for education information/data be located? LearnLink Office 365 service is a Cloud based service, meaning it can be accessed from any Office 365 compatible internet connected device anywhere/anytime. All the information and offer some of its services data is stored in Microsoft’s Australian data centres and is subject to studentsAustralian Privacy Laws, these services regulations, and standards. What information and data will be known collected? Learning materials used by educators to teach the student, and information/data created or uploaded by the student in the LearnLink Office 365 service will be stored in the data centres. This may include text, images, photographs, sound and multimedia (e.g. videos). Microsoft does not access, use, track or collect information or data about the student, other than to deliver the Office 365 service on behalf of DE. In doing so, some system generated data is logged, such as G-Suite who accessed the services and when. Who has access to my child’s information and data? The student owns and controls the information and data they create or upload to the LearnLink Office 365 service. They can share their information and data with other LearnLink Office 365 users; this includes staff and students from other DE schools or preschools. Anyone external to DE is unable to access student information and data. Processes are in place to allow authorised DE staff to access information and data the student has created or to uploaded to the service where required. Microsoft will only disclose information and data at the direction of DE or if required to do so by law. How safe is the student’s information and data? Microsoft’s Office 365 Service (formerly Google Apps)LearnLink Office 365) has been certified by the Australian Government as safe to use for government information. The certification letter and report has been verified by DE.

OneDrive for Business. OneDrive for Business is a cloud service where students can store, sync, update, and share files from any internet connected web-browser, and collaborate on Office documents. Each student will receive 1 Terabyte (or 1000 Gigabytes) of storage space in Microsoft’s Australian cloud. By default all data and files are private, however they can be shared with other LearnLink Office 365 users, including staff and students of other schools and preschools, but not anyone external to DECD schools/preschools. USING LEARNLINK OFFICE Using Office 365 SERVICES Services All students are required to sign conditions of use agreements before they have access to school computers, internet, and software which outlines acceptable use. The acceptable use agreements have been updated to outline conditions of use for the additional LearnLink Office 365 services. A number of services provided by LearnLink Office 365 require internet access. When students are onsite at a school / preschool internet access will be filtered by the College DECD however access from home/off-site is not filtered by the College DECD and as such should be supervised. Please be aware that as with any internet use, it is possible (although unlikely) that viruses and/or other malicious software could be introduced to your personal computing devices via LearnLink Office 365 services (including email). It is strongly recommended personal devices have suitable anti-virus / anti-malware software installed and regularly updated, and the device operating system is regularly updated. Users of LearnLink Office 365 are responsible for the information/data in their LearnLink Office 365 account and any important information should be backed up. LearnLink Office 365 including Office 365 ProPlus is only to be used in relation to delivering curriculum objectives, and must not be used to store, transmit or share sensitive or personal information. INSTALLING OFFICE 365 PROPLUS Installing Office 365 ProPlus Office 365 applications will need to be installed on a computer or mobile device (personal device) before it can be used. Although unlikely, it is possible that installing Office 365 ProPlus on your personal device may cause problems, such as conflicts with other software you have installed. It is recommended that you: • Backup your personal device, prior to installing Office 365 ProPlus application(s); and • Ensure your personal device meets or exceeds the Office 365 System Requirements xxxxx://xxxxxxxx.xxxxxx.xxx/en-au/office-system-requirements. WHAT IF What if I DO NOT WANT MY CHILD TO USE THE LEARNLINK OFFICE do not want my child to use the Office 365 SERVICESServices? The school / preschool requires written notification by 4pm Friday of the second week of term if you do not consent to your child using the additional LearnLink Office 365 Services. Please use xxxx@xxx.xx.xxx.xx indicate on the User agreement below if you do NOT wish your child to notify access Office 365. How will my child access the school. HOW WILL MY CHILD ACCESS THE LEARNLINK OFFICE Office 365 SERVICESServices? LearnLink Office 365 services can be accessed by students by logging into the DECD LearnLink student portal xxxx://xxx.xxxxxxxxx.xx.xxx.xx. ADDITIONAL READING The information and link provide additional information about keeping children safe online: • Appendix A: DECD Student privacy and information summary • DECD Cyber-safety: Keeping Children Safe in a Connected World xxxx://xxx.xxxx.xx.xxx.xx/xxxx/xxxxxxxxx/0/XxxxxXxxxxxXxxxxxxXxxxxxx.xxx CLOUD SERVICES – GSUITE Xxxx Xxxxxxxx College will utilise the Google G-Suite for education and offer some of its services to students, these services will be known as G-Suite (formerly Google Apps).

OneDrive for Business. OneDrive for Business is a cloud service where students you can store, sync, update, and share files from any internet connected web-browser, and collaborate on Office documents. Each student You will receive 1 Terabyte (or 1000 Gigabytes) of storage space in Microsoft’s Australian cloud. By default all data and files are private, however they can be shared with other LearnLink Office 365 users, including staff and students of other schools and preschools, but not anyone external to DECD the Department for Education (DE) schools/preschools. USING LEARNLINK OFFICE Using LearnLink Office 365 SERVICES Services You are required to sign conditions of use agreements before you have access to school computers, internet, and software which outlines acceptable use. A number of services provided by LearnLink Office 365 require internet access. When students you are onsite at a school internet access will be filtered by the College DE however access from home/off-site is not filtered by the College DE and as such such, students should be supervised. Please be aware that as with any internet use, it is possible (although unlikely) that viruses and/or other malicious software could be introduced to your personal computing devices via LearnLink Office 365 services (including email). It is strongly recommended personal devices have suitable anti-virus / anti-malware software installed and regularly updated, and the device operating system is regularly updated. Users of LearnLink Office 365 You are responsible for the information/data in their your LearnLink Office 365 account and any important information should be backed up. LearnLink Office 365 including Office 365 ProPlus is only to be used in relation to delivering curriculum objectives, and must not be used to store, transmit or share sensitive or personal information. INSTALLING OFFICE Installing Office 365 PROPLUS ProPlus Office 365 ProPlus applications will need to be installed on a computer or mobile device (personal device) before it can be used. Although unlikely, it is possible that installing Office 365 ProPlus on your personal device may cause problems, such as conflicts with other software you have installed. It is recommended that you: • Backup your personal device, prior to installing Office 365 ProPlus application(s); and • Ensure your personal device meets or exceeds the Office 365 System Requirements xxxxx://xxxxxxxx.xxxxxx.xxx/en-au/office-system-requirements. WHAT IF What if I DO NOT WANT MY CHILD TO USE THE LEARNLINK OFFICE do not want my child(ren) to use the LearnLink Office 365 SERVICESServices? The school / preschool Mount Compass Area School requires written notification by 4pm Friday of the second week of term if you do not consent to your child child(ren) using the additional LearnLink Office 365 Services. Please use xxxx@xxx.xx.xxx.xx xx.0000.xxxx@xxxxxxx.xx.xxx.xx to notify the school. HOW WILL MY CHILD ACCESS THE LEARNLINK OFFICE How will I access the LearnLink Office 365 SERVICESServices? LearnLink Office 365 services can be accessed by students by logging into the DECD DE LearnLink student portal xxxx://xxx.xxxxxxxxx.xx.xxx.xx. ADDITIONAL READING Additional reading The information and link provide additional information about keeping children safe online: • Appendix A: DECD Student Office 365 student privacy and information summary • DECD DE Cyber-safety: Keeping Children Safe in a Connected World xxxx://xxx.xxxx.xx.xxx.xx/xxxx/xxxxxxxxx/0/XxxxxXxxxxxXxxxxxxXxxxxxx.xxx CLOUD SERVICES – GSUITE Xxxx Xxxxxxxx College xxxx://xxx.XX.xx.xxx.xx/xxxx/xxxxxxxxx/0/XxxxxXxxxxxXxxxxxxXxxxxxx.xxx Appendix A: Office 365 student privacy information summary Where will utilise the Google G-Suite for education information/data be located? LearnLink Office 365 service is a Cloud based service, meaning it can be accessed from any Office 365 compatible internet connected device anywhere/anytime. All the information and offer some of its services data is stored in Microsoft’s Australian data centres and is subject to studentsAustralian Privacy Laws, these services regulations, and standards. What information and data will be known collected? Learning materials used by educators to teach the student, and information/data created or uploaded by the student in the LearnLink Office 365 service will be stored in the data centres. This may include text, images, photographs, sound and multimedia (e.g. videos). Microsoft does not access, use, track or collect information or data about the student, other than to deliver the Office 365 service on behalf of DE. In doing so, some system generated data is logged, such as G-Suite (formerly Google Apps).who accessed the services and when. Who has access to my child’s information and data? The student owns and controls the information and data they create or upload to the LearnLink Office 365 service. They can share their information and data with other LearnLink Office 365 users; this includes staff and students from other DE schools or preschools. Anyone external to DE is unable to access student information and data. Processes are in place to allow authorised DE staff to access information and data the student has created or to uploaded to the service where required. Microsoft will only disclose information and data at the direction of DE or if required to do so by law. How safe is the student’s information and data?