Method and Planning Clause Samples

Method and Planning. The relationship with the State is contractually managed through CuString. However, the UGL and CPB JV is supportive of CuString’s one-team focus and recognises the requirement for direct interfacing through all stages of project delivery. The UGL and CPB JV’s monthly client project meetings provide a formal forum for reviewing and discussing the project’s progress. These will be supported by ongoing informal communication. Co-location of CuString and the IV in the Main Project Office will support effective and efficient informal communication and engagement, in addition to formal meetings and reporting processes. Provision has also been made for co-location by the State within the Main Project Office facilities in accordance with the Project Scope and Requirements.

Method and Planning. The UGL and CPB JV will identify and engage with all key Authorities during the detailed design phase to establish authority requirements and procedures for incorporation into design assurance and construction planning. The JV team will leverage its substantial experience in working on major infrastructure projects to ensure early identification of all D&C planning requirements that may impact local or state authorities and implement open consultation to achieve necessary approvals with no unplanned delays. Mitigation measures will be provided in all instances where design or construction works may impact the ability of local or state authorities to comply with their obligations. These mitigation measures will be agreed in advance with all relevant parties and updated periodically to ensure any changes or enhancements to the public environment as a result of project works are clearly understood and incorporated in their planning.

Method and Planning. The UGL and CPB JV will involve all local councils as required through the design development process so our team gains a clear understanding of its requirements and its representatives are kept apprised of project plans throughout delivery. This will be augmented by briefings on an as-needs basis. Specific regulatory processes relate to each of the key interfaces identified above. We will collaborate with Council to ensure a clear understanding of our works and their requirements and will adhere to those at all times. In relation to roads and traffic management, will engage with local councils on all road interfaces through the processes established in the project’s Traffic Management Plan, and through the Traffic Management Liaison Group, and ensure traffic management compliance with road requirements.

Method and Planning. The UGL and CPB JV’s approach to ensuring the early and continued involvement of Queensland Rail in developing the construction methodology and delivery schedule for the EPC works, and supporting delivery, is to coordinate with representatives from Queensland Rail throughout the process. ● Details of the interface method and planning functions that will drive certainty for Queensland Rail include: ● Early Works Interface meetings – ensuring they are involved and informed every step of the way through the design development process, so EPC Activities do not impose any issue to QR schedule. ● Interface plans – developing specific interface plans for the level crossing interface works in collaboration with QR.

Method and Planning. UGL and CPB JV’s interfacing with Powerlink, will uphold the integrity of physical operations, systems and procedural interfaces. The UGL and CPB JV’s approach to ensuring the early and continued involvement of Powerlink in developing the design for the EPC works, and supporting delivery, is to coordinate with representatives from Powerlink throughout the process. Details of the interface method and planning functions are provided in Table 4. Key forums that will drive certainty for Powerlink include: ● Design meetings – ensuring they are involved and informed every step of the way through the design development process, generally at least fortnightly, so EPC Activities do not impose new, higher and/or unplanned requirements on Powerlink and decisions made by the JV are best-for-project rather than best-for-D&C. ● Integration team meetings – providing advance notice of integration team meetings and ensuring opportunities are provided for Powerlink representatives to attend and contribute. ● Coordination committee – establishing a coordination committee including Powerlink representatives, anticipated as fortnightly meetings during detailed design, monthly meetings during construction, and back to fortnightly meetings during commissioning. ● Office representative – encouraging a level of co-location for Powerlink representatives, to allow the design process to benefit from more regular input points in addition to formalised design meetings and the coordination committee ● Interface plans – developing specific interface plans for the tie-in in collaboration with Powerlink.

Method and Planning. The UGL and CPB JV will ensure the standards, guidelines and requirements of each asset owner are fully understood and will use approved or preferred contractors to perform relocations where work is not self- performed, in accordance with the asset owners’ requirements. Strict quality control processes will be maintained. Our process for preventing or minimising disruption to PUP includes: ● Providing detailed briefings to relevant stakeholders throughout the process, including reviews of construction methodology ● Designing relocating methods, where possible, so relocated services can be installed while the existing service is in operation, minimising cutover times ● Using the JV’s industry leading service location methods to confirm the location of known and unknown services with maximum certainty ● Allowing sufficient time for the design and approval process for each service ● Deploying approved methods for managing protections and relocations ● Cutting over critical services to businesses and the community during off-peak/low consumptiontimes to reduce impacts, supported by community information programs where needed ● Coordinating works, where relevant, to ensure outages will not impact major operations and events.

Method and Planning. The IV is accountable to the State and responsible for approving designs for construction in consultation with the State. UGL and CPB JV’s Engineering Manager will take prime responsibility for the IV interface, in partnership with CuString – coordinating and providing information and access to work sites for inspections to ensure the IV is able to complete their responsibilities in an efficient and timely manner. The Engineering Manager will ensure the IV can access all required information, is notified of relevant meetings and kept up to date with look-ahead schedules for the delivery of design documentation as well as updated management plans and programs. The Quality Manager will advise the IV when their attendance is required to release hold points and observe witness points. Co-location in the Main Project Office will maximise interfaces and understanding of D&C issues. This will enable design leads to understand, in advance, the IV’s view on all aspects of design, in turn improving document quality and reducing the amount of design documents required.