Common use of MEDICAL FLEXIPLACE PROGRAM Clause in Contracts

MEDICAL FLEXIPLACE PROGRAM. SECTION 1. A Medical Flexiplace Program is designed to permit employees who have a temporary medical condition that precludes them from working at the conventional workplace to continue to be productive and accomplish work assignments that can be performed at a place other than the regularly assigned work site. The medical condition shall be certified in a manner that is administratively acceptable. Medical Flexiplace is intended for employees who do not have permanent medical conditions. SECTION 2. Responsibilities a. Responsibilities of Management (1) Authorize use of flexiplace assignments when determined in the best interest of the Government; (2) Ensure that appropriate management controls and reporting procedures are in place before employee begins assignment; (3) Authorize work site arrangements; (4) Assess the employee’s work qualifications and the likelihood of the employee’s successfully completing work away from the official duty station; (5) Maintain productivity records and information to evaluate the employee’s performance and quality of work; (6) Develop or amend performance standards and measurements, if necessary, for work performed away from the official duty station; and (7) Provide equipment, when necessary and available, for the employee to adequately perform assigned work; b. Responsibilities of Employees (1) Complete work assignments; (2) Observe agreed upon hours of work in accordance with the established policies; (3) Observe activity policies for requesting leave; (4) Complete an employee self-certification of time and attendance report and return it to the supervisor on a biweekly basis; (5) Respond in a timely manner to agency customers and to the public; and (6) If applicable, make proper arrangements for dependent care during work-at-home hours, before beginning the flexiplace assignment; SECTION 3. An employee participating in flexiplace must a. Receive supervisor’s approval for participation; b. Be a permanent employee who has worked at Fort Monroe at least one (1) year; c. Have an acceptable performance rating as the most recent rating of record; d. Have available work; e. Be willing to sign and abide by a written work agreement; f. If working at home, be able to provide an appropriate work location with adequate space, access to a telephone, and without undue interruption which could impact productivity; and g. Have demonstrated the ability to work independently. SECTION 4. Medical documentation must include the following: a. A description of the medical limitations that prevent the employee from reporting to the work site; b. What restrictions, if any, should be placed on the work performed at the alternate work site; and c. A diagnosis and prognosis, including the expected return- to-work date. SECTION 5. A work agreement must be signed by the employee and his supervisor and must contain the following items: a. Agreement to release home telephone number of employee to “customers”; b. Voluntary nature of the arrangement; c. Length of the flexiplace assignment (initially not to exceed 6 months); d. Hours and days the employee will work; e. Location of the temporary work site; f. Responsibilities for timekeeping, leave approval, and requests for overtime and compensatory time; g. Performance requirements; h. Requirements for proper use and safeguarding of government property and records, standards of conduct, etc; i. Reimbursement of expenses to be paid by the Government, if any; j. Government equipment to be used by the employee; and k. Responsibility of employee to protect government equipment.

MEDICAL FLEXIPLACE PROGRAM. SECTION 1. A Medical Flexiplace Program is designed to permit employees who have a temporary medical condition that precludes them from working at the conventional workplace to continue to be productive and accomplish work assignments that can be performed at a place other than the regularly assigned work site. The medical condition shall be certified in a manner that is administratively acceptable. Medical Flexiplace is intended for employees who do not have permanent medical conditions. SECTION 2. Responsibilities a. Responsibilities of Management (1) Authorize use of flexiplace assignments when determined in the best interest of the Government; (2) Ensure that appropriate management controls and reporting procedures are in place before employee begins assignment; (3) Authorize work site arrangements; (4) Assess the employee’s work qualifications and the likelihood of the employee’s successfully completing work away from the official duty station; (5) Maintain productivity records and information to evaluate the employee’s performance and quality of work; (6) Develop or amend performance standards and measurements, if necessary, for work performed away from the official duty station; and (7) Provide equipment, when necessary and available, for the employee to adequately perform assigned work; b. Responsibilities of Employees (1) Complete work assignments; (2) Observe agreed upon hours of work in accordance with the established policies; (3) Observe activity policies for requesting leave; (4) Complete an employee self-certification of time and attendance report and return it to the supervisor on a biweekly basis; (5) Respond in a timely manner to agency customers and to the public; and (6) If applicable, make proper arrangements for dependent care during work-at-home hours, before beginning the flexiplace assignment; SECTION 3. An employee participating in flexiplace must a. Receive supervisor’s approval for participation; b. Be a permanent employee who has worked at Fort Monroe for the federal service at least one (1) year; c. Have an acceptable performance rating as the most recent rating of record; d. Have available work; e. Be willing to sign and abide by a written work agreement; f. If working at home, be able to provide an appropriate work location with adequate space, access to a telephone, and without undue interruption which could impact productivity; and g. Have demonstrated the ability to work independently. SECTION 4. Medical documentation must include the following: a. A description of the medical limitations that prevent the employee from reporting to the work site; b. What restrictions, if any, should be placed on the work performed at the alternate work site; and c. A diagnosis and prognosis, including the expected return- to-work date. SECTION 5. A work agreement must be signed by the employee and his supervisor and must contain the following items: a. Agreement to release home telephone number of employee to “customers”; b. Voluntary nature of the arrangement; c. Length of the flexiplace assignment (initially not to exceed 6 months); d. Hours and days the employee will work; e. Location of the temporary work site; f. Responsibilities for timekeeping, leave approval, and requests for overtime and compensatory time; g. Performance requirements; h. Requirements for proper use and safeguarding of government property and records, standards of conduct, etc; i. Reimbursement of expenses to be paid by the Government, if any; j. Government equipment to be used by the employee; and k. Responsibility of employee to protect government equipment.