Common use of MATERIALS INDEX Clause in Contracts

MATERIALS INDEX. IndexNumber View Date Produced A1 1 bound copy of complete report 5/20/2019 A2 1 electronic copy of the report 5/20/2019 A3 Two copies of each photo (labeled) & negatives 6/15/2019 A4 Locational map 5/20/2019 Prepared by: Date: GRANT RECIPIENT: [CITY, COUNTY, OR THIRD PARTY] TOTAL PROJECT COST: $[TOTAL COST] GRANT NUMBER: TX-[FY]-[GRANT #] FEDERAL SHARE: $[AWARD] PROJECT TITLE: [PROJECT TITLE] NONFEDERAL SHARE: $[MATCH] PROJECT ACTIVITY FEDERAL SHARE [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] If the Grantee is not doing the actual work, it must execute a contract with a subcontractor. All subcontracted services and products must be procured according to Federal procurement standards set forth in Chapter 17 of the Historic Preservation Fund (HPF) Grants Manual and 2 CFR Part 200.317- 200.326. The THC will verify that Federal procurement standards have been met, and will issue a Notice to Proceed Letter to the Grantee once the following has been completed: • Approval of the Grantee’s Request for Proposal (RFP), if applicable • Approval of the executed contract between the Grantee and subcontractor • Receipt of Attachment D.1: Assurances for Consultants or Subcontractors signed by subcontractor • Receipt of the procurement method checklist (see below) Methods of Procurement (please select which procurement method was used by the Grantee): 1. Small Purchase (acceptable for purchases under $250,000) a. Solicitation for price quotes was approved by the THC. Yes/No b. Price quotes were obtained from an adequate number of qualified sources. Yes/No

MATERIALS INDEX. IndexNumber View Date Produced A1 1 bound copy of complete report 5/20/2019 5/20/2020 A2 1 electronic copy of the report 5/20/2019 5/20/2020 A3 Two copies of each photo (labeled) & negatives 6/15/2019 6/15/2020 A4 Locational map 5/20/2019 5/20/2020 Prepared by: _ Date: DocuSign Envelope ID: 92478182-288F-4382-8D70-C9B475429EB9 GRANT RECIPIENT: [CITY, COUNTY, OR THIRD PARTY] Comal County TOTAL PROJECT COST: $[TOTAL COST] 9,000 GRANT NUMBER: TX-[FY]-[GRANT #] TX-20-10030 FEDERAL SHARE: $[AWARD] PROJECT TITLE: [PROJECT TITLE] NONFEDERAL SHARE: $[MATCH] 4,500 PROJECT ACTIVITY FEDERAL SHARE Preparation of NR nomination for New Braunfels Main Plaza $ 4,500 $ 4,500 $ [AMOUNT] $ 9,000 [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNTBUDGET ITEM] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ $ [AMOUNT] [BUDGET ITEMAMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] If the Grantee is not doing the actual work, it must execute a contract with a subcontractor. All subcontracted services and products must be procured according to Federal procurement standards set forth in Chapter 17 of the Historic Preservation Fund (HPF) Grants Manual and 2 CFR Part 200.317- 200.326. The THC will verify that Federal procurement standards have been met, and will issue a Notice to Proceed Letter to the Grantee once the following has been completed: • Approval of the Grantee’s Request for Proposal (RFP), if applicable • Approval of the executed contract between the Grantee and subcontractor • Receipt of Attachment D.1: Assurances for Consultants or Subcontractors signed by subcontractor • Receipt of the procurement method checklist (see below) Methods of Procurement (please select which procurement method was used by the Grantee): 1. Small Purchase (acceptable for purchases under $250,000) a. Solicitation for price quotes was approved by the THC. Yes/No b. Price quotes were obtained from an adequate number of qualified sources. Yes/No

MATERIALS INDEX. IndexNumber Index Number View Date Produced A1 1 bound copy of complete report 5/20/2019 5/20/2017 A2 1 electronic copy of the report 5/20/2019 5/20/2017 A3 Two copies of each photo (labeled) & negatives 6/15/2019 6/15/2017 A4 Locational map 5/20/2019 5/20/2017 Prepared by: Date: GRANT RECIPIENT: [CITY, COUNTY, OR THIRD PARTY] TOTAL PROJECT COST: $[TOTAL COST] GRANT NUMBER: TX-[FY]-[GRANT #] FEDERAL SHARE: $[AWARD] PROJECT TITLE: [PROJECT TITLE] NONFEDERAL SHARE: $[MATCH] PROJECT ACTIVITY FEDERAL SHARE MATCH MATCH [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] [BUDGET ITEM] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] $ [AMOUNT] TOTALS $ [TOTAL] $ [TOTAL] $ [TOTAL] $ [TOTAL] If the Grantee is not doing the actual work, it must execute a contract with a subcontractor. All subcontracted services and products must be procured according to Federal procurement standards set forth in Chapter 17 of the Historic Preservation Fund (HPF) Grants Manual and 2 CFR Part 200.317- 200.326. The THC will verify that Federal procurement standards have been met, and will issue a Notice to Proceed Letter to the Grantee once the following has been completed: • Approval of the Grantee’s Request for Proposal (RFP), if applicable • Approval of the executed contract between the Grantee and subcontractor • Receipt of Attachment D.1: Assurances for Consultants or Subcontractors signed by subcontractor • Receipt of the procurement method checklist (see below) Subcontractors have signed the Assurances for Consultants and Subcontractors (Attachment D.1). Copies of all contracts between the Grantee and any subcontractors have been sent to the Texas Historical Commission (THC). Methods of Procurement (please select which procurement method was used by the Grantee): 1. Small Purchase (acceptable for purchases under $250,000) a. Solicitation for price quotes was approved by the THC. Yes/No b. Price quotes were obtained from an adequate number of qualified sources. Yes/No