Common use of Managing email Clause in Contracts

Managing email. The use of email within most schools is an essential means of communication for both staff and pupils. In the context of school, emails should not be considered as private. Educationally, emails can offer significant benefits including direct written contact between schools on different projects, be they staff based or pupil based. We recognise that pupils need to understand how to style an email in relation to their age, report suspicious emails and how to send and receive appropriate emails. The school issues all staff their own email account to use for all school business. This is to minimise the risk of receiving unsolicited or malicious emails and avoids the risk of personal profile information being revealed. It is the responsibility of each account holder to keep the password secure. For the safety and security of users and recipients, all mail is filtered and logged. If necessary, email history can be traced. Under no circumstances should staff contact pupils, parents or conduct any school business using personal email addresses (this does not apply to class Mums / Dads). E- mail sent to an external organisation should be written carefully beforesending, in the same way as a letter written on school headed paper would be written. Staff should email parents through the iSAMS system for bulk class/set emails and if it is felt a record of the email should be held on the system. Pupils may only use school approved accounts on the school system and only under direct teacher supervision for educational purposes. All email users are expected to adhere to the generally accepted rules of network etiquette particularly in relation to the use of appropriate language and not revealing any personal details about themselves or others in email communication. All attachments must be scanned for viruses. Pupils must immediately tell a teacher/ trusted adult if they receive an offensive email. Staff must inform the ICT manager and their line manager if they receive an offensive email. Pupils are introduced to email as part of the ICT curriculum.

Managing email. The use of email within most schools is an essential means of communication for both staff and pupils. In the context of school, emails should not be considered as private. Educationally, emails can offer significant benefits including direct written contact between schools on different projects, be they staff based or pupil based. We recognise that pupils need to understand how to style an email in relation to their age, report suspicious emails and how to send and receive appropriate emails. The school issues all staff their own email account to use for all school business. This is to minimise the risk of receiving unsolicited or malicious emails and avoids the risk of personal profile information being revealed. It is the responsibility of each account holder to keep the password secure. For the safety and security of users and recipients, all mail is filtered and logged. If necessary, email history can be traced. Under no circumstances should staff contact pupils, parents or conduct any school business using personal email addresses (this does not apply to class Mums / Dads). E- mail addresses. Email sent to an external organisation should be written carefully beforesending, in the same way as a letter written on school headed paper would be written. Staff should email parents through the iSAMS system for bulk class/set emails and if it is felt a record of the email should be held on the system. Pupils may only use school approved accounts on the school system and only under direct teacher supervision for educational purposes. All email users are expected to adhere to the generally accepted rules of network etiquette particularly in relation to the use of appropriate language and not revealing any personal details about themselves or others in email communication. All attachments must be scanned for viruses. Pupils must immediately tell a teacher/ trusted adult if they receive an offensive email. Staff must inform the ICT manager Manager and their line manager if they receive an offensive email. Pupils are introduced to email as part of the ICT curriculum.