Common use of Managing email Clause in Contracts

Managing email. Pupils may only use school provided email accounts for educational purposes • All members of staff are provided with a specific school email address to use for any official communication. • The use of personal email addresses by staff for any official school business is not permitted. • The forwarding of any chain messages/emails etc. is not permitted. Spam or junk mail will be blocked and reported to the email provider. • Any electronic communication which contains any content which could be subject to data protection legislation (e.g. sensitive or personal information) will only be sent using secure and encrypted email. • Access to school email systems will always take place in accordance to data protection legislation and in line with other appropriate school policies e.g. confidentiality. • Members of the community must immediately tell a designated member of staff if they receive offensive communication and this will be recorded in the school safeguarding files/records. • Whole -class or group email addresses may be used for communication outside of the school. • Staff will be encouraged to develop an appropriate work life balance when responding to email, especially if communication is taking place between staff and pupils and parents. • Excessive social email use can interfere with teaching and learning and will be restricted. Access in school to external personal email accounts may be blocked. • Email sent to external organisations should be written carefully and authorised before sending, in the same way as a letter written on school headed paper would be. • The school will have a dedicated email for reporting wellbeing and pastoral issues. This inbox will be managed by designated and trained staff. • School email addresses and other official contact details will not be used for setting up personal social media accounts.