Common use of Invoices: Payment Frequency and Required Supporting Documentation Clause in Contracts

Invoices: Payment Frequency and Required Supporting Documentation. Payment shall be made at the payment frequency as set forth below: Single lump-sum payment upon the Department Agreement Monitor’s acceptance of completion of performance as defined in the Scope of Work. If payment will be made other than as a single lump-sum payment, the payments will be made at the following frequency: Monthly Quarterly Other, described as follows:   All payments will be made by the Department upon acceptance by the Department Agreement Monitor of a proper Government invoice and adequate supporting documentation, in electronic or hard copy fashion. Supporting documentation shall be adequate, as determined by the Department Agreement Monitor, to enable verification of amounts billed by the Government. Supporting documentation consists of the following: Documentation of Expenditures Incurred During the Billing Period 1. Actual salary and fringe benefits costs: A payroll expenditure report that provides a detailed breakout of actual total salary and fringe benefit costs paid or incurred during the billing period, itemized by individual name and, if feasible, individual’s title. Such a payroll expenditure report shall be either certified or attested to by an appropriate Government representative as an accurate and true representation of salary and benefits, as related to each individual, paid during the billing period and charged on invoices submitted to the Department. 2. If applicable, in addition to the foregoing, the Government shall provide documentation as set forth in either (A) or (B) below: A. For Salary/Benefits billed based on actual effort performed during billing period: Documentation of actual hours worked or actual percentage of total effort spent, during the billing period and related to this MOU. Such documentation shall be either certified or attested to by an appropriate Government representative as an accurate and true representation of each individual’s actual hours worked or actual percentage of total effort expended, as related to this MOU, incurred during the billing period and charged on invoices submitted to the Department.

Invoices: Payment Frequency and Required Supporting Documentation. Payment shall be made at the payment frequency as set forth below: Single lump-sum payment upon the Department Agreement Monitor’s acceptance of completion of performance as defined in the Scope of Work. If payment will be made other than as a single lump-sum payment, the payments will be made at the following frequency: Monthly Quarterly Other, described as follows:   All payments will be made by the Department upon acceptance by the Department Agreement Monitor of a proper Government University invoice and adequate supporting documentation, in electronic or hard copy fashion. Supporting documentation shall be adequate, as determined by the Department Agreement Monitor, to enable verification of amounts billed by the Government. Supporting documentation consists of the following: Documentation of Expenditures Incurred During the Billing Period 1. Actual salary and fringe benefits costs: A payroll expenditure report that provides a detailed breakout of actual total salary and fringe benefit costs paid or incurred during the billing period, itemized by individual name and, if feasible, individual’s title. Such a payroll expenditure report shall be either certified or attested to by an appropriate Government University representative as an accurate and true representation of salary and benefits, as related to each individual, paid during the billing period and charged on invoices submitted to the Department. 2. If applicable, in addition to the foregoing, the Government University shall provide documentation as set forth in either (A) or (B) below: A. For Salary/Benefits billed based on actual effort performed during billing period: Documentation of actual hours worked or actual percentage of total effort spent, during the billing period and related to this MOUUNIVERSITY AGREEMENT. Such documentation shall be either certified or attested to by an appropriate Government University representative as an accurate and true representation of each individual’s actual hours worked or actual percentage of total effort expended, as related to this MOUUNIVERSITY AGREEMENT, incurred during the billing period and charged on invoices submitted to the Department.

Invoices: Payment Frequency and Required Supporting Documentation. 1. Payment shall be made at the payment frequency as set forth below: ☐ ac ceptance of completion of pe b. If ☐ p payment will be made other th ayments will be made at the fol ☐ Monthly X Quarterly ☐ Other, described as follows: a. Single lump-sum payment upon the Department Agreement Monitor’s acceptance of completion of performance rformance as defined in the Scope of Work. If payment will be made other than an as a single lump-sum payment, the payments will be made at the following lowing frequency: Monthly Quarterly Other, described as follows:   : 2. All payments will be made by the Department upon acceptance by the Department Agreement Monitor of a proper Government invoice and adequate supporting documentation, in electronic or hard copy fashion. Supporting documentation shall be adequate, as determined by the Department Agreement Monitor, to enable verification of amounts billed by the Government. Supporting documentation consists of the following: : a. Documentation of Expenditures Incurred During the Billing Period 1. Actual salary and fringe benefits costs: A payroll expenditure report that provides a detailed breakout of actual total salary and fringe benefit costs paid or incurred during the billing period, itemized by individual name and, if feasible, individual’s title. Such a payroll expenditure report shall be either certified or attested to by an appropriate Government representative as an accurate and true representation of salary and benefits, as related to each individual, paid during the billing period and charged on invoices submitted to the Department. 2. If applicable, in addition to the foregoing, the Government shall provide documentation as set forth in either (A) or (B) below: A. For Salary/Benefits billed based on actual effort performed during billing period: Documentation of actual hours worked or actual percentage of total effort spent, during the billing period and related to this MOU. Such documentation shall be either certified or attested to by an appropriate Government representative as an accurate and true representation of each individual’s actual hours worked or actual percentage of total effort expended, as related to this MOU, incurred during the billing period and charged on invoices submitted to the Department.