INVIGILATORS Clause Samples
The INVIGILATORS clause defines the roles and responsibilities of individuals appointed to supervise examinations or assessments. Typically, it outlines the qualifications required for invigilators, their duties during the exam—such as monitoring candidates, ensuring compliance with exam rules, and reporting irregularities—and the procedures for their appointment. This clause ensures the integrity and fairness of the examination process by establishing clear guidelines for supervision and oversight.
INVIGILATORS. 23.01 Graduate Assistants who have classroom invigilation duties as part of their Graduate Assistant workload assignment (in addition to course related activities, such as tutoring, supervising and demonstrating in labs, marking, etc.) will be governed by the relevant articles in the Collective Agreement for employees with Graduate Assistantships. Individuals hired solely and exclusively to carry out invigilation responsibilities shall be referred to as “Invigilators” and will be governed by the terms of this Article. The duties of an Invigilator or a Graduate Assistant carrying out invigilation duties may include, but are not limited to: assisting in the administration of tests or examinations, including the preparation of student entry, student invigilation, the distribution of materials, accommodating students with disabilities, reporting or responding to incidents, and the collection/delivery of the tests or examinations.
23.02 Only individuals enrolled in a Masters or Ph.D. programme, or who are graduates of such programmes, or who are not undergraduate students, may invigilate an undergraduate examination.
23.03 Greater preference is accorded in order of priority:
INVIGILATORS. 23.1 Graduate Assistants who have classroom invigilation duties as part of their Graduate Assistant workload assignment (in addition to course related activities, such as tutoring, supervising and demonstrating in labs, marking, etc.) will be governed by the relevant articles in the Collective Agreement for employees with Graduate Assistantships. Individuals hired solely and exclusively to carry out invigilation responsibilities shall be referred to as “Invigilators” and will be governed by the terms of this Article. The duties of an Invigilator or a Graduate Assistant carrying out invigilation duties may include, but are not limited to: assisting in the administration of tests or examinations, including the preparation of student entry, student invigilation, the distribution of materials, accommodating students with disabilities, reporting or responding to incidents, and the collection/delivery of the tests or examinations.
23.2 Undergraduate students may not invigilate an undergraduate examination, with the exception of School of Law Juris Doctor program students who may invigilate undergraduate exams outside of the School of Law.
23.3 Greater preference is accorded in order of priority:
▇. first to Ryerson (carrying on business as Toronto Metropolitan University) graduate students;
B. then School of Law students registered in the Juris Doctor program;
C. then non-Ryerson (carrying on business as Toronto Metropolitan University) graduate students, external individuals with graduate degrees or other appropriate individuals.
23.4 The University will post invigilation vacancies.
23.5 Invigilator candidates will be hired using the following criteria:
(a) enrolment in a Master’s or Ph.D. programme;
(b) academic status of the candidate;
(c) academic performance;
(d) relevant experience, which is defined as any experience(s) that can be applied or deemed useful to the duties and responsibilities of an Invigilator; and
(e) consideration of any previous evaluation of performance as an Invigilator at the University, if applicable.
INVIGILATORS. 23.01 Graduate Assistants who have classroom invigilation duties as part of their Graduate Assistant workload assignment (in addition to course related activities, such as tutoring, supervising and demonstrating in labs, marking, etc.) will be governed by the relevant articles in the Collective Agreement for employees with Graduate Assistantships. Individuals hired solely and exclusively to carry out invigilation responsibilities shall be referred to as “Invigilators” and will be governed by the terms of this Article. The duties of an Invigilator or a Graduate Assistant carrying out invigilation duties may include, but are not limited to: assisting in the administration of tests or examinations, including the preparation of student entry, student invigilation, the distribution of materials, accommodating students with disabilities, reporting or responding to incidents, and the collection/delivery of the tests or examinations.
23.02 Undergraduate students may not invigilate an undergraduate examination, with the exception of School of Law Juris Doctor program students who may invigilate undergraduate exams outside of the School of Law.
23.03 Greater preference is accorded in order of priority:
INVIGILATORS. As defined within ISO 29996:2021 (Education and learning services — Vocabulary)1, Invigi- lator is the authorised person who administers or supervises an assessment, ensuring fair and proper conduct of examinations. Invigilators shall be involved in the certification mechanism process to ensure that the con- fidentiality, integrity and impartiality of the examination is not compromised. The invigilators are not required to have specific qualifications. The invigilator may be administrative staff member of any partner of the SELCERTproject. During the examination, the invigilators will verify the identity of the candidates based on relevant documents, supervise the applicants to ensure compliance with the examination procedure, closely work with persons responsible for the examination to resolve any issues that may arise during the examination, prevents fraud involving the behaviours and actions of candidates during the examinations and complete the necessary paperwork (if applica- ble) etc. If an invigilator has a potential conflict of interest in the examination of a candidate, CCC shall undertake the necessary measures to ensure that the confidentiality and impartiality of the examination are not compromised. These measures shall be duly recorded. All invigilators shall be bound by non-disclosure agreements for the entire duration of their engagement and for a period of 5 years after the termination of the engagement. 12 REGISTER OF CERTIFIED PERSONS (RCP) CCC maintains a Register of Certified Persons as SEL Trainers at EQF Level 5, which includes: ✓ the name of the certified person; ✓ ID number; ✓ the date of application; ✓ the name of responsible partner that will carry out the examination procedure, ✓ the examination dates ✓ the scope of the certification (competences); ✓ the date of issue; ✓ validity of the certification. Details that are included in the register of certified persons may be notified to any person who has a proven legitimate interest for the SELCERT project.
INVIGILATORS. Graduate Assistants who have classroom exam invigilation duties as part of their Graduate Assistant workload assignment (in addition to course related activities, such as tutoring, supervising and demonstrating in labs, marking, etc.) will be governed by the relevant articles in the Collective Agreement for employees with Graduate Assistantships. Individuals hired solely and exclusively to carry out invigilation responsibilities shall be referred to as Invigilators” and will be governed by the terms of this Article. Only individuals enrolled in a Masters of programme, or are graduates of such programmes, or who are not undergraduate students, may invigilate an undergraduate examination. Greater preference is accorded in order of priority: