Common use of Instructions to Offerors Clause in Contracts

Instructions to Offerors. This RFO contains the unique requirements that Offerors must meet to submit a responsive RFO response. It provides information regarding the format in which all responses must be submitted, materials to be included, requirements that must be met to be eligible for consideration, and the Contractor’s responsibilities. The DOJ will review responses to this RFO based on Best Value as determined by the DOJ. The best value response is the response that provides the best overall value to the DOJ with respect to quality and pricing while fulfilling the DOJ’s mandate to: 1) maximize the benefits to the state in relation to the areas of security, competence, experience, and timely performance; 2) take into account the particularly sensitive nature of the California DOJ; and 3) act to promote and ensure integrity, security, honesty, and fairness in the operation and administration of the DOJ. For purposes of this procurement, the Best Value response will be the RFO response that meets all mandatory requirements and receives the highest number of points under the Scoring Criteria set forth below. If an Offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in this RFO, the Offeror should immediately notify the Procurement Official in writing and request clarification or modification of the document. During the RFO response review process, the DOJ reserves the right to ask clarifying questions of Offerors for the purpose of clarifying ambiguities or errors contained in the response. The DOJ will advise the Offerors, in writing, of the documentation required and the timeline for submission, if applicable. The DOJ reserves the right to reject any and all responses received, if determined that it is in the DOJ’s best interest to do so. Failure to respond completely and timely to all portions of this RFO, and any subsequent addenda, may disqualify the prospective Contractor’s Response (if deemed material in nature). All costs for developing responses are entirely the responsibility of the Offeror and shall not be chargeable to the DOJ. The DOJ may modify any part of the RFO, as a result of questions or other reasons, prior to the response due date, by issuance of one or more addenda. Addenda will be numbered consecutively; all future addenda and correspondences will be emailed directly to all Offerors who receive the RFO, and it is the responsibility of the prospective Offerors to review the modifications. Offerors will have five (5) business days to submit written questions to the Procurement Official regarding any changes to the RFO contained in the Addendum after its release. Please note that verbal information will not be binding upon the DOJ unless such information is issued in writing as part of a Question and Answer Set or official Addendum. In order to submit a responsive RFO response, and be afforded the benefits of the steps included in this RFO, the Offeror must take the responsibility to: 1) Carefully read the entire RFO and instructions within prior to submitting a response. 2) Submit written questions in a timely manner, in accordance with the Section I.G, Projected Timetable, Table 1, Key Action Dates, if clarification is necessary. 3) Make sure all procedures and requirements of the RFO are accurately followed and appropriately addressed. 4) Submit a complete response containing all required documentation by the date and time indicated. Failure to respond completely and timely to all portions of this RFO, and any subsequent Addenda, may be grounds for disqualification of the response (if deemed material in nature). The DOJ will record the time of receipt for each response. All RFO responses must be received by the dates and times specified in Section I.G, Projected Timetable, Table 1, Key Action Dates. Responses will be checked for the presence of the required information, in conformance with the requirements of this RFO. The DOJ will deem responses that do not have the required information as non-responsive, and this will be cause for rejection.

Instructions to Offerors. This RFO contains the unique requirements that Offerors must meet to submit a responsive RFO response. It provides information regarding the format in which all responses must be submitted, materials to be included, the Contractor’s responsibilities, and requirements that must be met to be deemed responsive and therefore eligible for consideration, and the Contractor’s responsibilities. The DOJ will review responses to this RFO based on Best Value as determined by the DOJ. The best value A Best Value response is the response one that provides the best overall value to the DOJ with respect to quality and pricing while fulfilling the DOJ’s mandate to: 1) maximize the benefits to the state in relation to the areas of security, competence, experience, and timely performance; 2) take into account the particularly sensitive nature of the California DOJ; and 3) act to promote and ensure integrity, security, honesty, and fairness in the operation and administration of the DOJ. DOJ.‌ For purposes of this procurement, the Best Value response will be the RFO response that meets all mandatory requirements and receives the highest number of points under the Scoring Criteria set forth below. If an Offeror discovers any ambiguity, conflict, discrepancy, omission, or other error in this RFO, the Offeror should immediately notify the Procurement Official in writing and request clarification or modification of the document. During the RFO response review process, the DOJ reserves the right to ask clarifying questions of Offerors for the purpose of clarifying ambiguities or errors contained in the response. The DOJ will advise the Offerors, in writing, of the documentation required and the timeline for submission, if applicable. The DOJ reserves the right to reject any and all responses received, if determined that it is in the DOJ’s best interest to do so. Failure to respond completely and timely to all portions of this RFO, RFO and any subsequent addenda, addenda may disqualify the prospective Contractor’s Response (if deemed material in nature). All costs for developing responses are entirely the responsibility of the Offeror and shall not be chargeable to the DOJ. The DOJ may modify any part of the this RFO, as a result of questions or other reasons, prior to the response due date, by issuance of one or more addenda. Addenda , which will be numbered consecutively; all . Any future addenda and correspondences will be emailed directly to all Offerors who receive were originally transmitted the RFO, and it . It is the responsibility of the prospective Offerors to review the modificationsany modifications and address those modifications in their response. Offerors will have five (5) business days following release of an RFO addendum to submit written questions to the Procurement Official regarding any changes Official. Questions submitted following the release of an addendum must be solely related to the new or revised content within the addendum. Questions submitted related to unchanged RFO contained in content will receive a response at the Addendum after its releasestate’s sole option. Please note that verbal information will not be binding upon the DOJ unless such information is issued in writing as part of a Question and Answer Set or official Addendum. In order to submit a responsive RFO response, and be afforded it is the benefits of Offeror’s responsibility to abide by the steps included in this RFO, the Offeror must take the responsibility tofollowing: 1) Carefully read the entire RFO and instructions within prior to submitting a response. 2) Submit written questions in a timely manner, in accordance with the Section I.G, Projected Timetable, Table 1, Key Action Dates, if clarification is necessary. 3) Make sure Ensure all procedures and requirements of the RFO are accurately followed and appropriately addressed. 4) Submit a complete response containing all required documentation by the date and time indicated. Failure to respond completely and timely to all portions of this RFO, and any subsequent Addenda, may be grounds for disqualification of the response (if deemed material in nature). The DOJ will record the date and time of receipt for of each response. All RFO responses must be received by the dates and times specified in Section I.G, Projected Timetable, Table 1, Key Action Dates. Responses will be checked for the presence of the required information, in conformance with the requirements of this RFO. The DOJ will deem responses Responses that do not have include the required information as will be deemed non-responsive, and this which will be cause for rejection.