Initiating and Processing Clause Samples
The 'Initiating and Processing' clause defines the procedures and requirements for starting and managing a particular process or transaction under the agreement. It typically outlines who is responsible for initiating the process, the steps that must be followed, and any necessary documentation or notifications that must be provided. For example, it may specify how a party should submit a request or application and the timeline for the other party to respond or take action. This clause ensures that both parties understand the correct protocol for beginning and handling specific actions, thereby reducing confusion and streamlining operations.
Initiating and Processing. A. Level One
1. A grievant, within twenty (20) days of an occurrence or awareness of an occurrence giving rise to a grievance will first discuss it with his/her principal or immediate superior of his/her building with the object of resolving the matter informally.
2. If the grievant or Association is not satisfied with the disposition of the grievance, a written grievance may be filed with the principal within ten (10) days following the initial hearing with the principal utilizing the form attached hereto as Appendix D. The principal shall communicate a decision in writing to the grievance within ten (10) days of receipt of the written grievance. A copy of the decision shall be provided to the Association president.
B. Level Two
1. Within five (5) days of receipt by the grievant of the principal's decision, such decision may be appealed to the superintendent. The appeal shall include a copy of the principal's decision.
2. The appeal shall be heard by the superintendent within ten (10) days of its receipt. Five (5) days prior to the hearing, written notice of the time and place for the hearing shall be given to the grievant and to the Association president.
3. Within ten (10) days after hearing the appeal, the superintendent shall communicate to the grievant his written decision, including supportive reasons. A copy of the decision shall be provided to the Association president.
C. Level Three
1. Within five (5) days of receipt by the grievant of the superintendent’s decision, such decision may be appealed to the Board of Education. The appeal shall be sent to the treasurer of the Board and shall include copies of the decisions rendered by the principal and the superintendent.
2. The appeal shall be heard by the Board in executive session at the next regularly scheduled Board meeting in accordance with ORC 121.22. Prior to the hearing, written notice of the time and place shall be given to the grievant and to the Association president.
3. Within twenty (20) days after the hearing, the Board shall communicate the decision, including supportive reasons, to the grievant and to the Association president.
Initiating and Processing a. Level One - Principal
1. A person with a grievance shall, within ten (10) days of the knowledge of the act or condition, first discuss the grievance with his/her principal or immediate supervisor either individually or through the grievance committee representative with the objective of resolving the matter informally. The principal shall dispose of the grievance within ten (10) days after the discussion. If such disposition is not made, it shall be understood the grievance was denied.
2. A person with a grievance will then submit the grievance to the Union grievance committee for review and this committee should screen these complaints of persons for which the Union shall provide counsel, endorsement and/or representation. If a person is unable to obtain the endorsement of the Union, he/she shall be permitted to lodge the grievance procedure. Such complaints may be handled in whatever manner wise personnel practice dictates.
3. If the person is not satisfied with the disposition of his/her grievance, he/she may file a written grievance with the principal within fifteen (15) days following the act or condition which is the basis of his/her complaint. The principal will send information copies as to time and place of a hearing which shall be within five (5) days of the filing of the complaint to the aggrieved person, to the chairman of the Union's grievance committee and to the superintendent. After the hearing, the principal shall communicate his/her decision in writing within five (5) days to the aggrieved person and to all persons present at the hearing and to the superintendent.
4. When a supervisor and/or principal feels he/she would like a witness to a grievance hearing, at any stage, he/she should feel free to involve another administrator.
Initiating and Processing. A. The Superintendent and the grievant(s) shall be sent all copies of correspondence. Each party shall have the right to include in its representation at any meeting held pursuant to this Article appropriate witnesses or consultants who shall have the full right to participate as called upon by the inviting party. The grievant shall also have the right to be present and to speak at any and all grievance meetings.
B. Step 1. The grievant shall institute the grievance within twenty (20) days following the occurrence of the event complained of or within twenty (20) days of the date when the grievant might reasonably have ascertained the occurrence of such event, by submitting a written statement to the building principal involved. Such written statement shall include:
1. The exact nature of the grievance.
2. The act(s) complained of and when they occurred.
3. The identity of the employee(s) involved in the grievance.
4. The specific section(s) or provision(s) of this Agreement that are claimed to have been violated and the manner in which the act(s) complained of violate the Agreement. The written statement may be amended up to five days after receipt of the written decision from the Superintendent required at Step 2, but not to add additional sections or provisions claimed to have been violated or to add any new events or acts claimed to be in violation of the Agreement.
5. The remedy sought. The building principal shall have ten (10) days in which to hold the meeting and ten (10) days following such meeting to present a written explanation of his or her position on the grievance to the grievant and to the Association.
C. Step
Initiating and Processing. A. Step One: (Informal Procedure) Any employee having a grievance shall first discuss such grievance with his/her building principal or immediate supervisor. If after the initial meeting with his/her building principal/immediate supervisor a meeting may be set up with the Superintendent to try and settle the grievance at the lowest possible level.
B. Step Two: If the discussion does not resolve the grievance to the satisfaction of the employee, such employee shall have the right to lodge a written grievance with such employee's building principal or immediate supervisor. If such grievance is not lodged within thirty (30) days following the act or condition which is the basis of said grievance, said grievance shall no longer exist. The written grievance shall be on a standard form supplied as Appendix A in the contract. It shall contain a concise statement of the facts upon which the grievance is based, and reference to the specific provision of the written collective bargaining agreement allegedly violated, misinterpreted or misapplied. A copy of such a grievance shall be filed with the Superintendent. The employee shall have a right to request a hearing before the building principal or immediate supervisor. Such hearing shall be conducted within five
Initiating and Processing. (a) Step One: (Informal Procedure) Any employee having a grievance shall first discuss such grievance with his/her building principal or immediate supervisor. If after the initial meeting with his/her building principal/immediate supervisor a meeting may be set up with the Superintendent to try and settle the grievance at the lowest possible level.
Initiating and Processing. A. First Step: The grievant shall present the grievance in writing within fifteen
Initiating and Processing. The Superintendent and the grievant(s) shall be sent all copies of correspondence. Each party shall have the right to include in its representation at any meeting held pursuant to this Article appropriate witnesses or consultants who shall have the full right to participate as called upon by the inviting party. The grievant shall also have the right to be present and to speak at any and all grievance meetings.
A. Step 1
1. The exact nature of the grievance.
2. The act(s) complained of and when they occurred.
3. The identity of the employee(s) involved.
4. The specific section(s) or provision(s) of this Agreement that are claimed to have been violated.
5. The remedy sought. The immediate supervisor shall have five (5) days in which to hold the meeting and five
Initiating and Processing. A. First Step: The grievant shall present the grievance in writing within fifteen (15) school days of the occurrence or when the grievant might reasonably have had knowledge thereof to the involved principal, who will arrange for a meeting to take place within five (5) school days after the receipt of the grievance. The Association's representative, the grievant and the involved principal shall be present for the meeting. Within two (2) school days of the meeting, the grievant and the Association shall be provided with the principal’s written response, including reasons for the decision.