Common use of Important Dates Clause in Contracts

Important Dates. Due dates to be established at the initial meeting of the Closure Protocol Team shall include the following: 1. The date of the school’s last allowable draw on public funds; 2. The date on which the school shall cease to provide services to students; 3. The date by which records to be retained beyond the closure date are to be transferred the authorizer; 4. The date by which all assets purchased with federal dollars must be transferred to the authorizer for redistribution to other charter schools; 5. the date on which all employee contracts are to be ended and all communication on behalf of the school must cease; 6. The date on which benefits will end; 7. The date by which the final audit must be completed; 8. The date by which all financial activity must be ended, including cutting the final checks and closing all bank accounts; 9. The date by which all W2s will be issued for the school’s final operating year; and 10. The date by which the non-profit corporation must be dissolved. Communication A. Initial Stakeholder Notification 1. Within 7 business days of the date written notice of closure is issued, the school is responsible to issue a letter (drafted by the IPCSC) notifying stakeholders of closure. This letter shall minimally include: a. Where and when the final order will be posted online for transparency of the reasons for closure; b. The last date of student services; c. Transfer procedures; d. Explanation of the appeal process and when a decision regarding an appeal would be published; and e. Contact information for the school’s administrator and the IPCSC. 2. The school may choose to include a supplemental letter drafted by the school’s board, and if so, such draft must be provided to the IPCSC prior to distribution to stakeholders. 3. The school is responsible to distribute the IPCSC’s letter (and the school board issued supplemental letter, if applicable) to the following recipients: a. All Parents of current students and all parents currently on a waitlist; b. All Teachers, Staff, and Volunteers; c. All Vendors with whom the school has an active contract or has engaged with in the past 12 months; d. All Lease and Loan/bond holders; and e. Any Educational Services Providers with whom the school contracts. 4. The authorizer is responsible to issue a letter informing stakeholders of the closure situation to the following recipients: a. All potentially impacted school districts and charter schools; b. The State Department of Education; c. The State Board of Education; d. The Office of the Governor; e. The Public Employment Retirement Service of Idaho; f. The chairpersons of the House and Senate Education committees; and g. The Senators and Representatives serving the state legislature on behalf of the district in which the school maintains student occupied facilities or business offices. 5. Within 7 days of the date written notice of closure is issued, the IPCSC’s letter informing stakeholders of the closure situation shall be posted in a prominent location on the school’s website and the IPCSC’s website.