Common use of Implementation Procedures Clause in Contracts

Implementation Procedures. A. This Agreement and Assurances, shall serve as the Title VI Implementation Plan for the named Subrecipient for the Subrecipient’s FHWA activities. This Agreement and Assurances, when submitted in combination with the WisDOT Title VI Subrecipient Survey, shall also fulfill the requirements of the FHWA Title VI Annual Work Plan and Accomplishments Report (pursuant to 23 CFR 200 and 49 CFR 21). B. For the purpose of this Agreement and Assurances, “federal assistance” shall include: 1. Grants and loans of federal funds 2. The grant or donation of Federal property and interest in property 3. The detail of Federal personnel 4. The sale and lease of, and the permission to use (on other than a casual or transient basis), Federal property or any interest in such property without consideration or at a nominal consideration, or at a consideration which is reduced for the purpose of assisting the Subrecipient, or in recognition of the public interest to be served by such sale or lease to the Subrecipient, and 5. Any Federal agreement, arrangement, or other contract which has as one of its purposes, the provision of assistance. C. The Subrecipient shall: 1. Issue a policy statement, signed by the head of the Subrecipient, which expresses its commitment to the nondiscrimination provisions of the Title VI Acts and Regulations. The policy statement shall be circulated throughout the Subrecipient’s organization and to the general public. Such information shall be published where appropriate in languages other than English. 2. Take affirmative action to correct any deficiencies found by WisDOT or the United States Department of Transportation (USDOT) within a reasonable time period, not to exceed 90 days, in order to implement Title VI compliance in accordance with this Agreement and Assurances and the Acts and Regulations. The head of the Subrecipient shall be held responsible for implementing Title VI requirements. 3. Establish a civil rights unit and designate a manager who has a responsible position in the organization and easy access to the head of the Subrecipient organization. This unit shall contain a Subrecipient Title VI Coordinator (STSC). 4. Designate a Subrecipient Title VI Coordinator (STSC) annually. The STSC shall be responsible for initiating and monitoring Title VI activities, preparing required reports and other activities as appropriate to the Subrecipient’s Title VI Program, the Acts and Regulations and this Agreement and Assurances. 5. Process complaints of discrimination consistent with the provisions contained in this Agreement and Assurances (see section VII for details): 6. Collect statistical data (race, color, national origin, sex, age, disability, low income, or LEP) of participants in, and beneficiaries of the programs and activities conducted by the Subrecipient. 7. Conduct Title VI reviews of the Subrecipient program areas and activities, and reviews of all contractor/consultant program areas and activities. Revise where applicable, policies, procedures and directives to include Title VI requirements. 8. Attend and/or conduct training programs on Title VI and related statutes, regulations and procedures. 9. The WisDOT Title VI Subrecipient Survey, as issued annually by WisDOT, in combination with this signed Agreement and Assurances, and when fully completed, including provisions of 2) below, and submitted to the WisDOT Title VI Office by the Subrecipient, shall serve as the annually required Title VI

Implementation Procedures. A. This Agreement and Assurances, agreement shall serve as the LPA’s Title VI Implementation Plan for the named Subrecipient for the Subrecipient’s FHWA activities. This Agreement and Assurances, when submitted in combination with the WisDOT Title VI Subrecipient Survey, shall also fulfill the requirements of the FHWA Title VI Annual Work Plan and Accomplishments Report (plan pursuant to 23 CFR C.F.R. § 200 and 49 CFR C.F.R. § 21). B. . For the purpose of this Agreement and Assurancesagreement, “federal assistance” shall include: 1include all of the following. • Grants and loans of federal funds 2. • The grant or donation of Federal federal property and and/or interest in property 3. • The detail of Federal federal personnel 4. • The sale and lease of, and the permission to use (on other than a casual or transient basis), Federal federal property or any interest in such property without consideration or at a nominal consideration, or at a consideration which that is reduced for the purpose of assisting the SubrecipientLPA, or in recognition of the public interest to be served by such sale or lease to the Subrecipient, and 5LPA. • Any Federal federal agreement, arrangement, arrangement or other contract which that has as one of its purposes, purposes the provision of assistance. C. . The Subrecipient LPA shall: 1. Issue a policy statement, signed by the head of the SubrecipientLPA, which expresses its commitment to the nondiscrimination provisions of the Title VI Acts and RegulationsVI. The policy statement shall be circulated throughout the SubrecipientLPA’s organization and to the general public. Such information shall be published where appropriate in languages other than English. 2. Take affirmative action to correct any deficiencies found by WisDOT the Iowa DOT, Federal Highway Administration or the United States U.S. Department of Transportation (USDOT) within a reasonable time period, not to exceed 90 days, in order to implement Title VI compliance in accordance with this Agreement and Assurances and the Acts and Regulationsagreement. The head of the Subrecipient LPA shall be held responsible for implementing Title VI requirements. 3. Establish Designate a civil rights unit and designate a manager Title VI coordinator who has a responsible position in the organization and easy access to the head of the Subrecipient organizationLPA. This unit The coordinator shall contain a Subrecipient be responsible for implementing and monitoring Title VI Coordinator (STSC)activities and preparing required reports. 4. Designate Develop and implement a Subrecipient Title VI Coordinator public involvement plan that includes low-income and minority community outreach and ensures those persons who are limited-English proficient (STSCLEP) annually. The STSC shall be responsible for initiating and monitoring Title VI activities, preparing required reports and other activities as appropriate to the Subrecipient’s Title VI Program, the Acts and Regulations and this Agreement and Assurancescan access services. 5. Process complaints of discrimination consistent with the provisions contained in this Agreement agreement. Investigations shall be conducted by civil rights personnel trained in discrimination complaint investigations. Identify each complainant by race, color, national origin or gender, the nature of the complaint, date the complaint was filed, date the investigation was completed, disposition, date of disposition, and Assurances (see section VII for details):other pertinent information. A copy of the complaint, together with a copy of the LPA’s report of investigation, shall be forwarded to the Iowa DOT’s civil rights coordinator within 60 days of the date the complaint was received by the LPA. 6. Collect statistical data (race, color, national origin, sexage, agegender, disability, low income, or LEPLEP and income of populations in service area) of participants in, and beneficiaries of of, the programs and activities conducted by the SubrecipientLPA. 7. Conduct Title VI reviews self-assessment of the Subrecipient LPA’s program areas and activities, and reviews of all second- tier sub-recipients, contractor/consultant program areas and activities. Revise where Where applicable, revise policies, procedures and directives to include Title VI requirements. Ensure that programs, policies, and other activities do not have disproportionate adverse effects on minority and low-income populations. 8. Attend and/or conduct Conduct training programs on Title VI and related statutes, regulations and procedures. 9. The WisDOT Prepare a yearly report of Title VI Subrecipient Surveyaccomplishments and changes to the program covering the prior year, and identify goals and objectives for the coming year. o Annual work plan: Outline Title VI monitoring and review activities planned for the coming year; and indicate a target date for completion. o Accomplishment report: List major accomplishments made regarding Title VI activities. Include instances where Title VI issues were identified and discrimination was prevented. Indicate activities and efforts the Title VI coordinator and program area personnel have undertaken in monitoring Title VI. Include a description of the scope and conclusions of any special internal and external reviews conducted by the Title VI coordinator. List any major problem(s) identified and corrective action(s) taken. Include a summary and status report on any Title VI complaints filed with the LPA. Include a listing of complaints received against second-tier sub-recipients, if any, as issued annually by WisDOT, in combination with this signed Agreement well as a summary of complaints and Assurances, and when fully completed, including provisions of 2) below, and submitted to the WisDOT actions taken. 10. Include Title VI Office by the Subrecipient, shall serve as the annually required Title VIcompliant language in all contracts to second-tier sub-recipients.