General Provision (Annual Leave Program Clause Samples
The General Provision (Annual Leave Program) clause establishes the basic rules and framework governing an organization's annual leave policy. It typically outlines employee eligibility, the accrual rate of leave days, and the process for requesting and approving time off. By setting these foundational guidelines, the clause ensures consistency and clarity in how annual leave is managed, helping to prevent misunderstandings and disputes regarding time off entitlements.
General Provision (Annual Leave Program. A. The maximum number of annual leave hours which may be accrued shall be twice the employee's yearly rate of accrual.
B. Requests for annual leave shall be made in advance of use. In emergency cases, the Department Director may waive this requirement. Certain requests for annual leave may qualify and be covered by the Family and Medical Leave Act (FMLA) of 1993. If said leave is covered by this Act, it will be applied to the twelve (12) weeks per year of leave which must be granted to eligible employees by the City. (The “year” is defined as a “rolling” twelve-month period, which is the twelve (12) months immediately preceding the latest FMLA request.) In no event will the employee's annual leave account be reduced below forty (40) hours unless requested otherwise by the employee.
C. An employee incapacitated and unable to work shall notify the employee’s immediate supervisor before the scheduled reporting time as designated by the Department, stating the type of leave requested and expected period of absence. Reporting procedures for employees unable to work, and for the usage of short term illnesses, shall be determined by the operational procedures and directives of the Department concerned. This procedure shall be followed for each day the employee is unable to work, unless prior approval is given by the Department. In the event that the employee is unable to call due to personal illness and can, in fact, substantiate being sick before returning to work, the absence without authorization will be removed from the record and the employee shall receive annual leave with pay if the employee has hours in the annual leave account that can be applied.
D. Paid annual leave may not be taken during the initial six (6) months of employment or re- employment except for documented medical reasons related to the employee's own health, for the funeral of an individual not included in the bereavement leave policy, or other documented family emergencies.
E. Employees may not request nor will they be paid for annual leave for hours not earned and accrued.
F. Employees shall not be granted paid annual leave in excess of their accumulated leave account hours.
G. The nature of an employee's job and the operational requirements of a Department, Division or Section may cause the Director to limit the scheduling of annual leave for vacation purposes during certain periods of the year. Based on operational requirements and when practical and in the best interests of the City,...