Common use of Flexible Funds Clause in Contracts

Flexible Funds. 8 1. CONTRACTOR shall ensure that utilization of Flexible Funds is individualized and 9 appropriate for the treatment of Client’s mental illness and overall quality of life; 10 2. CONTRACTOR shall report the utilization of their Flexible Funds monthly on a form 11 approved by ADMINISTRATOR. The Flexible Funds report shall be submitted with 12 CONTRACTOR’s monthly Expenditure and Revenue Report; 13 3. CONTRACTOR shall develop a P&P, or revise an existing P&P, regarding Flexible Funds 14 and submit to ADMINISTRATOR no later than twenty (20) calendar days from the start of the 15 Contract. ADMINISTRATOR and CONTRACTOR shall finalize and approve the P&P, in writing, no 16 later than thirty (30) days from the start of the Contract. If the Flexible Funds P&P has not been 17 approved after thirty (30) days from the start of the Contract, any subsequent Flexible Funds 18 expenditures may be disallowed by ADMINISTRATOR; 19 4. CONTRACTOR shall ensure that all staff is trained and has a clear understanding of the 20 approved Flexible Funds P&P. CONTRACTOR will provide signature confirmation of the Flexible 21 Funds P&P training for each staff member that utilizes Flexible Funds for a Client; and 22 5. CONTRACTOR shall ensure the Flexible Funds P&P will include, but not be limited to: 23 a. Purpose for which Flexible Funds are to be utilized. This shall include a description of 24 what type of expenditures are appropriate, reasonable, and justified, and that expenditure of Flexible 25 Funds shall be individualized according to Client’s needs. Include a sample listing of certain 26 expenditures that are allowable, unallowable, or require discussion with ADMINISTRATOR; 27 b. Identification of specific CONTRACTOR staff designated to authorize Flexible Funds 28 expenditures, and the mechanism used to ensure this staff has timely access to Flexible Funds. This 29 may include procedures for check requests/▇▇▇▇▇ cash, or other methods of access to these funds; 30 c. Identification of the process for documenting and accounting for all Flexible Funds 31 expenditures, which shall include, but not be limited to, retention of comprehensible source 32 documentation such as receipts, copy of Client’s lease/rental agreements, general ledgers, and needs 33 documented in Client’s master treatment plans; 34 d. Statement indicating that Flexible Funds may be utilized when other community 35 resources such as family/friends, food banks, shelters, charitable organizations, etc., are not available in 36 a timely manner, or are not appropriate for a Client’s situation. CONTRACTOR will assist Clients in 37 exploring other available resources, whenever possible, prior to utilizing Flexible Funds; 1 e. Statement indicating that no single Flexible Funds expenditure, in excess of $1,000, 2 shall be made without prior written approval of ADMINISTRATOR. In emergency situations, 3 CONTRACTOR may exceed the $1,000 limit, if appropriate and justified, and shall notify 4 ADMINISTRATOR the next business day of such an expense. Said notification shall include total costs 5 and a justification for the expense. Failure to notify ADMINISTRATOR within the specified timeframe 6 may result in disallowance of the expenditure; 7 f. Statement that pre-purchases shall only be for food, transportation, and clothing, as 8 required and appropriate; 9 g. Statement indicating that pre-purchases of food, transportation, and clothing vouchers 10 and/or gift cards shall be limited to a combined, $5,000 supply on-hand at any given time, and that all 11 voucher and/or gift card purchases and disbursement shall be tracked and logged by designated 12 CONTRACTOR staff. Vouchers and/or gift cards shall be limited in monetary value to less than 13 twenty-five ($25) each; 14 h. Statement indicating that Flexible Funds are not to be used for housing for Clients; 15 i. Statement indicating that Flexible Funds shall not be given in the form of cash to any 16 Clients either enrolled or in the outreach and engagement phase of CONTRACTOR’s program; and 17 j. Identification of procedure to ensure secured storage and documented disbursement of 18 gift cards and vouchers for Clients, including end of year process accounting for gift cards still in staff 19 possession.

Flexible Funds. 8 5 1. CONTRACTOR shall ensure that utilization of Flexible Funds is individualized and 9 appropriate for the treatment of Client’s mental illness and overall quality of life; 10 2. CONTRACTOR shall report the utilization of their Flexible Funds monthly on a form 11 approved by ADMINISTRATOR. The Flexible Funds report shall be submitted with 12 CONTRACTOR’s monthly Expenditure and Revenue Report; 13 3. CONTRACTOR shall develop a P&P, or revise an the existing P&P, P&P regarding Flexible Funds 14 6 and submit to ADMINISTRATOR no later than twenty (20) calendar days from the start of the 15 Contract7 Agreement. ADMINISTRATOR and CONTRACTOR shall finalize and approve the P&P, in writing, 8 no 16 later than thirty (30) days from the start of the ContractAgreement. If the Flexible Funds P&P has not been 17 9 approved after thirty (30) days from the start of the ContractAgreement, any subsequent Flexible Funds 18 10 expenditures may be disallowed by ADMINISTRATOR;. 19 11 2. CONTRACTOR shall ensure that utilization of Flexible Funds is individualized and 12 appropriate for the treatment of Consumer’s mental illness and overall quality of life. 13 3. CONTRACTOR shall report the utilization of their Flexible Funds monthly on a form 14 approved by ADMINISTRATOR. The Flexible Funds report shall be submitted with CONTRACTOR’s 15 monthly Expenditure and Revenue Report. 16 4. CONTRACTOR shall ensure that all staff is trained and has a clear understanding of the 20 17 approved Flexible Funds P&P. CONTRACTOR will provide signature confirmation of the Flexible 21 18 Funds P&P training for each staff member that utilizes these Flexible Funds for a Client; andConsumer. 22 19 5. CONTRACTOR shall ensure the Flexible Funds P&P will include, but not be limited to, 20 the following: 23 21 a. Purpose for which Flexible Funds are to be utilized. This shall include a description of 24 22 what type of expenditures are appropriate, reasonable, and justified, justified and that the expenditure of Flexible 25 23 Funds shall be individualized according to ClientConsumer’s needs. Include a sample listing of certain 26 24 expenditures that are allowable, unallowable, or require discussion with ADMINISTRATORADMINSITRATOR; 27 25 b. Identification of specific CONTRACTOR staff designated to authorize Flexible Funds 28 expenditures, 26 expenditures and the mechanism used to ensure this staff has timely access to Flexible Funds. This 29 may 27 include procedures for check requests/▇▇▇▇▇ cash, or other methods of access to these funds; 30 28 c. Identification of the process for documenting and accounting for all Flexible Funds 31 29 expenditures, which shall include, but not be limited to, retention of comprehensible source 32 30 documentation such as receipts, copy of ClientConsumer’s lease/rental agreements, general ledgers, and ledgers needs 33 31 documented in ClientConsumer’s master treatment plans; MTP; 32 // 33 // 34 // 35 d. Statement indicating that Flexible Funds may be utilized when other community 35 36 resources such as family/friends, food banks, shelters, charitable organizations, etc., . are not available in 36 a timely 37 t imely manner, or are not appropriate for a ClientConsumer’s situation. CONTRACTOR PSCs will assist Clients Consumers in 37 exploring other available resources, whenever possible, prior to utilizing Flexible Funds; 1 e. Statement indicating that no single Flexible Funds expenditure, in excess of $1,000, 2 shall be made without prior written approval of ADMINISTRATOR. In emergency situations, 3 CONTRACTOR may exceed the $1,000 limit, if appropriate and justified, and shall notify 4 ADMINISTRATOR the next business day of such an expense. Said notification shall include total costs 5 and a justification for the expense. Failure to notify ADMINISTRATOR within the specified timeframe 6 may result in disallowance of the expenditure; 7 f. Statement that pre-purchases shall only be for food, transportation, and clothing, as 8 required and appropriate; 9 g. Statement indicating that pre-purchases of food, transportation, and clothing vouchers 10 and/or gift cards shall be limited to a combined, $5,000 supply on-hand at any given time, and that all 11 voucher and/or gift card purchases and disbursement shall be tracked and logged by designated 12 CONTRACTOR staff. Vouchers and/or gift cards shall be limited in monetary value to less than 13 twenty-five ($25) each; 14 h. Statement indicating that Flexible Funds are not to be used for housing for Clients; 15 i. Statement indicating that Flexible Funds shall not be given in the form of cash to any 16 Clients either enrolled or in the outreach and engagement phase of CONTRACTOR’s program; and 17 j. Identification of procedure to ensure secured storage and documented disbursement of 18 gift cards and vouchers for Clients, including end of year process accounting for gift cards still in staff 19 possession.

Flexible Funds. 8 1. CONTRACTOR shall ensure that utilization of Flexible Funds is individualized and 9 appropriate for the treatment of Client’s mental illness and overall quality of life; 10 2. CONTRACTOR shall report the utilization of their Flexible Funds monthly on a form 11 approved by ADMINISTRATOR. The Flexible Funds report shall be submitted with 12 CONTRACTOR’s monthly Expenditure and Revenue Report; 13 3. CONTRACTOR shall develop a P&P, or revise an existing P&P, regarding Flexible Funds 14 and submit to ADMINISTRATOR no later than twenty (20) calendar days from the start of the 15 ContractAgreement. ADMINISTRATOR and CONTRACTOR shall finalize and approve the P&P, in writing, 16 no 16 later than thirty (30) days from the start of the ContractAgreement. If the Flexible Funds P&P has not been 17 approved after thirty (30) days from the start of the ContractAgreement, any subsequent Flexible Funds 18 expenditures may be disallowed by ADMINISTRATOR; 19 4. CONTRACTOR shall ensure that all staff is trained and has a clear understanding of the 20 approved Flexible Funds P&P. CONTRACTOR will provide signature confirmation of the Flexible 21 Funds P&P training for each staff member that utilizes Flexible Funds for a Client; and 22 5. CONTRACTOR shall ensure the Flexible Funds P&P will include, but not be limited to: 23 a. Purpose for which Flexible Funds are to be utilized. This shall include a description of 24 what type of expenditures are appropriate, reasonable, and justified, and that expenditure of Flexible 25 Funds shall be individualized according to Client’s needs. Include a sample listing of certain 26 expenditures that are allowable, unallowable, or require discussion with ADMINISTRATOR; 27 b. Identification of specific CONTRACTOR staff designated to authorize Flexible Funds 28 expenditures, and the mechanism used to ensure this staff has timely access to Flexible Funds. This 29 may include procedures for check requests/▇▇▇▇▇ cash, or other methods of access to these funds; 30 c. Identification of the process for documenting and accounting for all Flexible Funds 31 expenditures, which shall include, but not be limited to, retention of comprehensible source 32 documentation such as receipts, copy of Client’s lease/rental agreements, general ledgers, and needs 33 documented in Client’s master treatment plans; 34 d. Statement indicating that Flexible Funds may be utilized when other community 35 resources such as family/friends, food banks, shelters, charitable organizations, etc., are not available in 36 a timely manner, or are not appropriate for a Client’s situation. CONTRACTOR will assist Clients in 37 exploring other available resources, whenever possible, prior to utilizing Flexible Funds; 1 e. Statement indicating that no single Flexible Funds expenditure, in excess of $1,000, 2 shall be made without prior written approval of ADMINISTRATOR. In emergency situations, 3 CONTRACTOR may exceed the $1,000 limit, if appropriate and justified, and shall notify 4 ADMINISTRATOR the next business day of such an expense. Said notification shall include total costs 5 and a justification for the expense. Failure to notify ADMINISTRATOR within the specified timeframe 6 may result in disallowance of the expenditure; 7 f. Statement that pre-purchases shall only be for food, transportation, and clothing, as 8 required and appropriate; 9 g. Statement indicating that pre-purchases of food, transportation, and clothing vouchers 10 and/or gift cards shall be limited to a combined, $5,000 supply on-hand at any given time, and that all 11 voucher and/or gift card purchases and disbursement shall be tracked and logged by designated 12 CONTRACTOR staff. Vouchers and/or gift cards shall be limited in monetary value to less than 13 twenty-five ($25) each; 14 h. Statement indicating that Flexible Funds are not to be used for housing for Clients; 15 i. Statement indicating that Flexible Funds shall not be given in the form of cash to any 16 Clients either enrolled or in the outreach and engagement phase of the CONTRACTOR’s program; and 17 j. Identification of procedure to ensure secured storage and documented disbursement of 18 gift cards and vouchers for Clients, including end of year process accounting for gift cards still in staff 19 possession.