Common use of FINANCIAL AND PERFORMANCE AUDITS Clause in Contracts

FINANCIAL AND PERFORMANCE AUDITS. The Contractor shall provide financial auditing services, giving an attestation of whether the financial statements of an audited entity present fairly the financial position, results of operations, and cash flows in conformity with generally accepted accounting principles. Financial and Performance Audit services shall include, but are not limited to, the following: • Financial Statement Audits Audit of financial statements prepared in conformity with standards of accounting issued by Statement of Federal Financial Accounting Standards (SFFAS) and by the American Institute of Certified Public Accountants (AICPA) • Segments of Financial Statements Audit financial information, i.e. statement of revenue and expenses, statement of cash receipts and disbursements, statement of fixed assets, budget requests, and variances between estimated and actual financial performance • Internal Controls - Audit for compliance with laws and regulations such as those governing the bidding for, accounting for, and reporting on grants and contracts including proposals, amounts billed, and amounts due on termination claims - Audit financial reporting and safeguarding assets including the use of computer-based systems • Compliance with Laws and Regulations • Economy and Efficiency Audits - Assess business practices - Evaluate acquisition of appropriate type, quality and amount of resources at an appropriate cost - Assess duplication of effort by employees and work that serves little or no purpose - Evaluate the optimum amount of resources (staff, equipment, and facilities) in producing or delivering the appropriate quantity and quality of goods or services in a timely manner - Evaluate compliance with requirements of laws and regulations that could significantly affect the acquisition, protection, and use of resources - Assess management control systems for measuring, reporting, and monitoring a program’s economy and efficiency - Evaluate reported measures of economy and efficiency • Program Results and Program Fraud Audits - Assess whether the objectives of a new or ongoing program are proper, suitable, or relevant - Determine the extent to which a program achieves a desired level of program results - Assess the effectiveness of the program and/or individual program components - Determine whether the program complements, duplicates, overlaps, or conflicts with other related programs - Assess compliance with laws and regulations applicable to the program EXHIBIT D: CONTRACTOR PRICING (EXAMPLE) FOR STATE TERM CONTRACT NO. 000-000-00-00 FINANCIAL AND PERFORMANCE AUDITS VENDOR PRICING Job Title Principal Senior Consultant Consultant Junior Consultant Program & Administrative Support Hourly Rate $ $ $ $ $ Pursuant to Section 12 of Exhibit A: Special Contract Conditions, hourly rates are ceiling prices. Pursuant to Section 15 of Exhibit A: Special Contract Conditions, hourly rates do not include travel expenses. EXHIBIT E: FORMS STATE TERM CONTACT NO. 000-000-00-00 FINANCIAL AND PERFORMANCE AUDITS Forms included in this exhibit: FORM 1: Sub contracting FORM 2: Contract Quarterly Report (MS Excel File) FORM 3: Contact Information and Ordering Instructions FORM 4: Savings/Price Reductions FORM 1: SUBCONTRACTING The Contractor should complete and submit to the Department the information below on all subcontractors that will be providing services to the Contractor to meet the requirements of the resultant contract. Submission of this form does not indicate the Department’s approval of such subcontractor(s), but provides the Department with information on proposed subcontractors for review. Complete a separate sheet for each subcontractor. Service: Company Name: Contact: Address: Telephone: E-mail address: Current Registered as Certified Minority Business Enterprise (CMBE) or Women- Owned Business (WBE). Yes No Occupational License No: Is the Subcontractor’s Certificate of Insurance provided with this form? Yes No W-9 verification: Yes No In a job description format, identify the responsibilities and duties of the subcontractor based on the technical specifications or scope of services outlined in this solicitation. Note: Upon reasonable notice to the Contractor, the Department reserves the right to adjust and revise the fields and information collected in Form 1: Subcontracting at any time during the Contract. FORM 2: CONTRACT QUARTERLY REPORT (MS EXCEL FILE) FORM 3: CONTACT INFORMATION AND ORDERING INSTRUCTIONS Contractor’s Designated Contact Person Contact’s Name: Contact’s Title: Street Address: Phone Number: Fax Number: Email Address: Ordering Instructions Company Name: Contractor Representative Name: Contractor Representative Title: Street Address or P.O. Box: City, State, Zip: Email Address: Phone Number: Ordering Fax Number: Internet Address: Federal ID Number: Remit Address: City, State, Zip: Note: Upon reasonable notice to the Contractor, the Department reserves the right to adjust and revise the fields and information collected in Form 3: Contact Information and Ordering Instructions at any time during the Contract. STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES DIVISION OF STATE PURCHASING FORM 4 SAVINGS/PRICE REDUCTIONS Contract No. 000-000-00-00, Financial and Performance Audits Bidder/Respondent is required to furnish the percent (%) savings in prices offered compared to retail, list, published or other usual and customary prices that would be paid by the purchaser without benefit of a contract resulting from this bid. DATE COMPETITIVE PRICES OFFERED AVERAGE % SAVINGS FROM MSRP. HOW CAN WE VERIFY THE CLAIMED SAVINGS (example: retail or other usual and customary prices published at [url], or other source of benchmark prices)? AUTHORIZED SIGNATURE: TELEPHONE NUMBER: BIDDER/RESPONDENT NAME: STATE PURCHASING USE ONLY: NEW DISCOUNT RATES WERE REQUESTED FROM THE VENDOR, STATE PURCHASING ANALYST/SPECIALIST TOOK THE FOLLOWING STEPS TO VERIFY SAVINGS: WHAT WERE THE RESULTS? PURCHASING ANALYST/SPECIALIST:

FINANCIAL AND PERFORMANCE AUDITS. The Contractor shall provide financial auditing services, giving an attestation of whether the financial statements of an audited entity present fairly the financial position, results of operations, and cash flows in conformity with generally accepted accounting principles. Financial and Performance Audit services shall include, but are not limited to, the following: •  Financial Statement Audits Audit of financial statements prepared in conformity with standards of accounting issued by Statement of Federal Financial Accounting Standards (SFFAS) and by the American Institute of Certified Public Accountants (AICPA) •  Segments of Financial Statements Audit financial information, i.e. statement of revenue and expenses, statement of cash receipts and disbursements, statement of fixed assets, budget requests, and variances between estimated and actual financial performance •  Internal Controls - Audit for compliance with laws and regulations such as those governing the bidding for, accounting for, and reporting on grants and contracts including proposals, amounts billed, and amounts due on termination claims - Audit financial reporting and safeguarding assets including the use of computer-based systems •  Compliance with Laws and Regulations •  Economy and Efficiency Audits - Assess business practices - Evaluate acquisition of appropriate type, quality and amount of resources at an appropriate cost - Assess duplication of effort by employees and work that serves little or no purpose - Evaluate the optimum amount of resources (staff, equipment, and facilities) in producing or delivering the appropriate quantity and quality of goods or services in a timely manner - Evaluate compliance with requirements of laws and regulations that could significantly affect the acquisition, protection, and use of resources - Assess management control systems for measuring, reporting, and monitoring a program’s economy and efficiency - Evaluate reported measures of economy and efficiency •  Program Results and Program Fraud Audits - Assess whether the objectives of a new or ongoing program are proper, suitable, or relevant - Determine the extent to which a program achieves a desired level of program results - Assess the effectiveness of the program and/or individual program components - Determine whether the program complements, duplicates, overlaps, or conflicts with other related programs - Assess compliance with laws and regulations applicable to the program EXHIBIT D: CONTRACTOR PRICING (EXAMPLE) FOR STATE TERM CONTRACT NO. 000-000-00-00 FINANCIAL AND PERFORMANCE AUDITS VENDOR PRICING Job Title Principal Senior Consultant Consultant Junior Consultant Program & Administrative Support Hourly Rate $ $ $ $ $ Pursuant to Section 12 of Exhibit A: Special Contract Conditions, hourly rates are ceiling prices. Pursuant to Section 15 of Exhibit A: Special Contract Conditions, hourly rates do not include travel expenses. EXHIBIT E: FORMS STATE TERM CONTACT NO. 000-000-00-00 FINANCIAL AND PERFORMANCE AUDITS Forms included in this exhibit: FORM 1: Sub contracting FORM 2: Contract Quarterly Report (MS Excel File) FORM 3: Contact Information and Ordering Instructions FORM 4: Savings/Price Reductions FORM 1: SUBCONTRACTING The Contractor should complete and submit to the Department the information below on all subcontractors that will be providing services to the Contractor to meet the requirements of the resultant contract. Submission of this form does not indicate the Department’s approval of such subcontractor(s), but provides the Department with information on proposed subcontractors for review. Complete a separate sheet for each subcontractor. Service: Company Name: Contact: Address: Telephone: E-mail address: Current Registered as Certified Minority Business Enterprise (CMBE) or Women- Owned Business (WBE). Yes No Occupational License No: Is the Subcontractor’s Certificate of Insurance provided with this form? Yes No W-9 verification: Yes No In a job description format, identify the responsibilities and duties of the subcontractor based on the technical specifications or scope of services outlined in this solicitation. Note: Upon reasonable notice to the Contractor, the Department reserves the right to adjust and revise the fields and information collected in Form 1: Subcontracting at any time during the Contract. FORM 2: CONTRACT QUARTERLY REPORT (MS EXCEL FILE) FORM 3: CONTACT INFORMATION AND ORDERING INSTRUCTIONS ContractorC ontractor’s Designated Contact Person Contact’s Name: Contact’s Title: Street Address: Phone Number: Fax Number: Email Address: Ordering Instructions Company Name: Contractor Representative Name: Contractor Representative Title: Street Address or P.O. Box: City, State, Zip: Email Address: Phone Number: Ordering Fax Number: Internet Address: Federal ID Number: Remit Address: City, State, Zip: Note: Upon reasonable notice to the Contractor, the Department reserves the right to adjust and revise the fields and information collected in Form 3: Contact Information and Ordering Instructions at any time during the Contract. STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES DIVISION OF STATE PURCHASING FORM 4 SAVINGS/PRICE REDUCTIONS Contract No. 000-000-00-00, Financial and Performance Audits Bidder/Respondent is required to furnish the percent (%) savings in prices offered compared to retail, list, published or other usual and customary prices that would be paid by the purchaser without benefit of a contract resulting from this bid. DATE COMPETITIVE PRICES OFFERED AVERAGE % SAVINGS FROM MSRP. HOW CAN WE VERIFY THE CLAIMED SAVINGS (example: retail or other usual and customary prices published at [url], or other source of benchmark prices)? AUTHORIZED SIGNATURE: TELEPHONE NUMBER: BIDDER/RESPONDENT NAME: STATE PURCHASING USE ONLY: NEW DISCOUNT RATES WERE REQUESTED FROM THE VENDOR, STATE PURCHASING ANALYST/SPECIALIST TOOK THE FOLLOWING STEPS TO VERIFY SAVINGS: WHAT WERE THE RESULTS? PURCHASING ANALYST/SPECIALIST: