Common use of Factual Documentation Clause in Contracts

Factual Documentation. ‌ (a) The responses in the Application shall be based on and reference factual conditions or statistics documented by information contained in documents officially published, maintained, and/or used in the ordinary course of the Applicant’s operations. “Published”, for purposes of the requirement in this Section, means issued in report or other form officially prepared, maintained, and/or used in the ordinary course of the Applicants’ administration of its programs. Examples of factual documentation include, without limitation, management reports, general or management plans, environmental documents, visitor counts, or other documentation the Applicant has officially adopted for use in its operations. (b) Members of the Application evaluation panel may investigate referenced documents or other documents on file at the OHMVR Division to check the accuracy of the information provided. If the Application evaluation panel concludes the information provided is incorrect or the conclusions stated are not supported, the panel shall use its discretion to clarify the response, reduce the points accordingly, or reject the Project Application. If points are reduced or the Application is rejected, the Application evaluation panel will cite the documents used to support its actions. Note: Authority cited: Sections 5001.5 and 5003, Public Resources Code. Reference: Sections 5024.1, 5090.32 and 5090.50, Public Resources Code. 15.1. Operation and Maintenance (O&M).‌ (a) Within the O&M category, the funds shall be available as follows, except as provided in Sections 4970.15.1(c): (1) At least seventy percent (70%) for GO, (2) At least ten percent (10%) for Development, (3) At least ten percent (10%) for planning, and (4) At least ten percent (10%) for acquisition. (b) An Application evaluation panel of not less than three (3) individuals shall score each Application deemed compliant with these regulations. The Application evaluation panel shall use the Applicant’s responses to general criteria and Project-specific criteria to determine a Project score. The steps for determining the final score are as follows (refer to Table 4 for an example): (1) Calculate the sum of the points received on the general criteria and the points received on the Project-specific criteria. Divide that number by the sum of the total possible points for the general criteria and the total possible points for the Project specific criteria, and (2) Convert the result of the calculation to a percentage which is the final score.