Evaluation Files Clause Samples
Evaluation Files. Supervisors may maintain active evaluation files of personnel notes. Employees will have access to review those notes upon reasonable notice to the supervisor. Such notes shall not be used after the performance evaluation has been completed and reviewed by the employee regardless of whether or not the supervisor actually used the notes in completing the evaluation.
17.1 PURPOSE
Evaluation Files. 7. 7.1 Evaluations shall be maintained in the unit member's personnel file in the District Office.
7. 7.2 Materials in personnel files of unit members which may serve as a basis for evaluation are to be made available for inspection to the unit member involved upon request. However, the following confidential rating material is not available for inspection: ratings, reports, or records which
(1) Were obtained prior to the employment of the person involved; (2) were prepared by identifiable examination committee members; or (3) were obtained in connection with promotional examinations. Inspection of such files shall not take place when the unit member is required to perform District duties.
Evaluation Files. A. There shall be two (2) files for the collection of evaluative data; one kept by the evaluator, and one, with summative evaluative data kept at the District office. Files may be kept by other persons assisting in the evaluation of an educator or CISS; but following the conclusion of the evaluation process, all materials of record shall be returned to one of the two (2) files previously mentioned. The two (2) files are described below.
B. The file kept by the evaluator shall include all evaluation forms and evaluative data collected by the evaluator, copies of which shall be given to the educator or CISS.
C. Copies of all evaluations shall be forwarded to the District’s Human Resources Office by June 30 of each year. Copies of all such data shall be given to the educator or CISS.
D. No file without educator or CISS access may be kept. Dissemination of the information contained in all evaluation shall be restricted as per state law.
E. An educator or CISS may add material to the employee’s evaluation file as per Article IV, Section 5 – Employee Rights.
Evaluation Files. Notes and paperwork regarding all informal observations shall be maintained separately from the district personnel files, and shall be treated in a confidential manner. Items moved from working files will require notification and signature of the staff member at the time of placement in the personnel file. • The results of all formal evaluations shall be placed in the teacher’s personnel file. Said files shall be maintained at the district central office. Observations do not become part of this file unless there is need for additional documentation to support the results of the evaluation. • The contents of a teacher’s personnel file shall be available for review and inspection by the teacher, a teacher’s designated representative, the teacher’s supervisor, or by the superintendent at any time. • No teacher shall be permitted to physically remove their personnel file from the central office or to review it without being in the direct presence of the superintendent, or his designee. • Materials may be removed from a teacher’s personnel file only upon the written approval of the Employee Name: School Year:
A. Recommended for continued employment.
Evaluation Files. Notes and paperwork regarding all informal observations shall be maintained separately from the district personnel files, and shall be treated in a confidential manner. Items moved from working files will require notification and signature of the staff member at the time of placement in the personnel file.
Evaluation Files. 1. There shall be two files for the collection of evaluative data; one kept by the evaluator, and one, with summative evaluative data kept at the district office. Files may be kept by other persons assisting in the evaluation of an educator; but, following the conclusion of the evaluation process, all materials of record shall be returned to one of the two files previously mentioned. The two files are described below.
2. The file kept by the evaluator shall include all evaluation forms and evaluative data collected by the evaluator, copies of which shall be given to the educator.
3. Copies of Long Form Evaluations and Professional Growth Plans shall be forwarded to the District Personnel Office by June 1 of each year. Copies of all such data shall be given to the educator.
4. No file without educator access may be kept. Dissemination of the information contained in all evaluation shall be restricted as per state law. A certificated educator may add material to his/her evaluation file as per Article IV Employee Rights Section 5.