Common use of Electronic File Format Clause in Contracts

Electronic File Format. All proposal documents must be compatible with Microsoft Office 2016 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable, and shall be searchable. Files shall not be embedded in PDF documents. The Offeror shall ensure that each Volume is provided as a separate electronic document IAW 3.0 below. The Offeror is responsible for ensuring electronic proposals are virus free. Offerors may use hyperlinks within proposal volumes that do not include price information, but not between volumes. However, there shall be no links from any other volume into the Price Volume or into any other portion of the proposal that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.