DOCUMENTATION, REPORTING, AND MONITORING Sample Clauses

The 'Documentation, Reporting, and Monitoring' clause establishes the requirements for maintaining records, providing regular updates, and overseeing compliance throughout the duration of an agreement. Typically, this clause obligates one or both parties to keep accurate documentation of relevant activities, submit periodic reports detailing progress or issues, and allow for audits or reviews to ensure adherence to contractual obligations. Its core function is to promote transparency and accountability, enabling both parties to track performance and address potential problems proactively.
DOCUMENTATION, REPORTING, AND MONITORING. 4.1 The GRANTEE undertakes the duty to provide the GRANTOR with Progress Implementation Report(s). A Progress Implementation Report has to outline the project activities undertaken as well as a list of expenditures incurred. A Progress Implementation Report must cover all project activities that have been implemented or are being implemented at the time of the drafting of the Report. Regardless of the duration of the implementation period of the project, any project lasting less than a year requires the mandatory submission of one progress report. The report should be submitted at the midpoint of the implementation period. In case of projects lasting more than twelve months, Progress Reports must be submitted at least every six months. 4.2 The Final Implementation Report duly signed by the GRANTEE and by the KNOW-HOW BENEFICIARY will provide the following information: a) Summary report on implemented activities and results achieved, including information on any difficulties occurred during implementation of the project as well as on planned follow-up activities. The GRANTEE shall include in the Report (in Microsoft Excel format) the lists of participants, experts, consultants, and all other stakeholders, who took part in the project’s implementation, including their contact details (email addresses and telephone numbers), capacity in which they participated in project activities, and qualifications. b) Copies of all materials produced during the implementation of the project (e.g. programmes, analyses, reports, reviews, press releases, presentations, and others). c) Assessment of the achieved results by the KNOW-HOW BENEFICIARY (i.e. usefulness and effectiveness of the project, ownership, collaboration with the GRANTEE, required follow-up actions, and others). d) Information on the project’s publicity and CEI visibility, including information on prepared press releases, articles, websites, mailing campaigns, and others; and the use of the CEI logo and references to the CEI’s role in the project. e) Whenever appropriate, photographic material for possible publications. 4.3 The Final Financial Report will provide the following detailed information: a) Justification of expenses for the entire project budget, including items paid by the CEI grant. b) Invoices or equivalent proof of payments made. Such documents shall be submitted to the GRANTEE in original or authenticated copies in English or accompanied by an appropriate translation into English. c) With reg...
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DOCUMENTATION, REPORTING, AND MONITORING. 4.1 The GRANTEE undertakes the duty to provide the GRANTOR with Progress Implementation Report(s). A Progress Implementation Report has to outline the project activities undertaken. A Progress Implementation Report must cover all project activities that have been implemented or are being implemented at the time of the drafting of the Report. Regardless of the duration of the implementation period of the project, any project
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Related to DOCUMENTATION, REPORTING, AND MONITORING

  • Reporting and Monitoring Please provide a brief description of the mechanisms proposed for this project for reporting to the UNDP and partners, including a reporting schedule.

  • Documentation and compliance (a) The data importer shall promptly and adequately deal with enquiries from the data exporter that relate to the processing under these Clauses. (b) The Parties shall be able to demonstrate compliance with these Clauses. In particular, the data importer shall keep appropriate documentation on the processing activities carried out on behalf of the data exporter. (c) The data importer shall make available to the data exporter all information necessary to demonstrate compliance with the obligations set out in these Clauses and at the data exporter’s request, allow for and contribute to audits of the processing activities covered by these Clauses, at reasonable intervals or if there are indications of non-compliance. In deciding on a review or audit, the data exporter may take into account relevant certifications held by the data importer.

  • EVALUATION AND MONITORING The ORGANIZATION agrees to maintain books, records and other documents and evidence, and to use accounting procedures and practices that sufficiently and properly support the complete performance of and the full compliance with this Agreement. The ORGANIZATION will retain these supporting books, records, documents and other materials for at least three (3) calendar years following the year in which the Agreement expires. The COUNTY and/or the State Auditor and any of their representatives shall have full and complete access to these books, records and other documents and evidence retained by the ORGANIZATION respecting all matters covered in and under this Agreement, and shall have the right to examine such during normal business hours as often as the COUNTY and/or the State Auditor may deem necessary. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, and records of matters covered by this Agreement. These access and examination rights shall last for three calendar years following the year in which the Agreement expires. The COUNTY intends without guarantee for its agents to use reasonable security procedures and protections to assure that related records and documents provided by the ORGANIZATION are not erroneously disclosed to third parties. The COUNTY will, however, disclose or make this material available to those authorized by/in the above paragraph or permitted under the provisions of Chapter 42.56 RCW without notice to the ORGANIZATION. The ORGANIZATION shall cooperate with and freely participate in any other monitoring or evaluation activities pertinent to this Agreement that the COUNTY finds needing to be conducted.

  • Evaluation, Testing, and Monitoring 1. The System Agency may review, test, evaluate and monitor Grantee’s Products and services, as well as associated documentation and technical support for compliance with the Accessibility Standards. Review, testing, evaluation and monitoring may be conducted before and after the award of a contract. Testing and monitoring may include user acceptance testing. Neither the review, testing (including acceptance testing), evaluation or monitoring of any Product or service, nor the absence of review, testing, evaluation or monitoring, will result in a waiver of the State’s right to contest the Grantee’s assertion of compliance with the Accessibility Standards. 2. Grantee agrees to cooperate fully and provide the System Agency and its representatives timely access to Products, records, and other items and information needed to conduct such review, evaluation, testing, and monitoring.

  • Project Monitoring Reporting and Evaluation The Recipient shall furnish to the Association each Project Report not later than forty-five (45) days after the end of each calendar semester, covering the calendar semester.