Common use of Documentation Preparation, Review and Distribution Clause in Contracts

Documentation Preparation, Review and Distribution. Contractor and its Subcontractors and Sub-subcontractors (including vendors) shall prepare all Drawings, Specifications and other documents as and when necessary for the timely performance of the Work, and in addition, Contractor shall distribute to Owner the Drawings, Specifications and other documents listed in Attachment B, Schedules B-1 and B-2 within the times required under this Attachment B, including Schedule B-1. In addition to other requirements of the Agreement, Schedule B-1 provides details of Drawings, Specifications and other documents Owner requires for its review and approval or disapproval as provided in Section 3.3C of the Agreement (labeled in Schedule B-1 as “For Review”), or for its information only (labeled in Schedule B-1 for “For Information”). Within thirty (30) Days after issuance of NTP, Contractor shall prepare and submit to Owner for Owner’s written approval a matrix describing how and to whom the Drawings, Specifications and other documents will be distributed (hereinafter “Document Distribution Matrix”). All Drawings, Specifications and other documents identified in this Attachment B shall be distributed to Owner in accordance with the agreed Document Distribution Matrix. Contractor shall issue an electronic notification that a Drawing, Specification or other document is available ‘For Review’ or ‘For Information’ to all parties identified on the agreed Document Distribution Matrix. In addition, except as otherwise provided in the Agreement, Contractor shall issue to Owner and all other parties identified in the Document Distribution Matrix an electronic submittal (in accordance with Section 6 herein) of all Drawings, Specifications and other documents, together with a transmittal letter addressed as agreed upon by Owner. The transmittal letter for the attached document shall state the action to be taken (‘For Review’ or ‘For Information’). Schedule B-2 provides a representative sample of the minimum requirements for documentation and descriptions of the contents of such documents to be provided by Subcontractors or Sub-subcontractors supplying Equipment (such Equipment supply Subcontractors and Sub-subcontractors collectively being identified as “Vendors”). Contractor shall distribute to Owner the Vendor documentation (including Drawings and Specifications) required by Schedule B-2 in accordance with the times as required under this Attachment B, including Schedule B-1. The Vendor documentation in Schedule B-2 is a subset of the Drawings, Specifications and documentation listed in Schedule B-1.