Common use of DOCUMENTATION AUDIT Clause in Contracts

DOCUMENTATION AUDIT. 3. Each calendar quarter, SMG shall review laboratory reports and supporting documents for a randomly selected five percent (5%) of the total outfalls requiring the submission of DMRs by ICG. ICG shall direct its contract laboratories to respond and produce documents requested by SMG for purposes of the quarterly Documentation Audit within ten (10) calendar days of receipt of the request from SMG. The documents to be reviewed by SMG shall include field notes and measurements; date-, time-, and GPS-documented photographs of any outfall for which “no flow” is reported; chain-of-custody documentation; bench sheets; instrument calibration logs; documentation of all QA/QC procedures used during monitoring and reporting, including batch blanks, duplicates and matrix spikes; as well as all sampling results and DMRs. Upon review of laboratory reports and supporting documents, SMG shall determine, for the randomly selected 5% of outfalls subjected to the documentation audit, whether ICG has correctly and fully reported all monitoring data and laboratory test results in accordance with the terms of the Kentucky Coal General KPDES permit, or applicable KPDES Individual Permit, and correctly followed all QA/QC procedures for the relevant quarter. In addition, ICG or its contract laboratory shall provide SMG a quarterly spreadsheet containing each individual sampling result from each outfall for each of the facilities listed in Appendix A for that quarter.