Confidentiality of Personnel Files Sample Clauses
The 'Confidentiality of Personnel Files' clause establishes that information contained within employee personnel records must be kept private and protected from unauthorized access or disclosure. Typically, this clause restricts access to personnel files to only those individuals who require the information for legitimate business purposes, such as human resources staff or management, and may outline procedures for handling requests for information. Its core function is to safeguard sensitive employee data, thereby protecting employee privacy and reducing the risk of legal liability for improper disclosure.
Confidentiality of Personnel Files. Access to personnel files will be limited to:
i. the Employee;
ii. staff in HR; and
iii. other authorized University officials in connection with personnel, administrative and/or labour relations matters.
Confidentiality of Personnel Files. It is recognized that the personnel files are confidential and all efforts should be made to have such files stored and/or maintained in a manner that provides for such confidentiality. Official personnel files, to insure confidentiality, are available for review only to authorized District personnel, and other persons having a legal right to review.
Confidentiality of Personnel Files. Access to personnel files will be limited to staff in the Department of Human Resources and to supervisors and other authorized University officials in connection with personnel, administrative and/or labour relations matters. Requests from external agencies for various types of information about staff should be referred to the Department of Human Resources, which will only confirm employment at Trent University and will not divulge such personal information as salary, classification, birth date, etc., without the written authorization of the staff member.
Confidentiality of Personnel Files. 8.2.1 The security and confidentiality of personnel files will be the responsibility of the Office of the Chief Human Resources & Equity Officer.
8.2.2 Access to personnel files will be limited to the Member, staff in the Human Resources Department and to the Member's current manager and other authorized University officials in connection with personnel, administrative and/or labour relations matters.
8.2.3 When the Human Resources Department receives requests for personal or employment-related information regarding a Member from an external agency, it will confirm employment only. Additional information will only be divulged with the written authorization of the Member.
Confidentiality of Personnel Files. Official personnel files are confidential to the employee, his/her union representative, the employee's supervisor and the College. Employee personnel files and will not ordinarily be released to anyone outside the College unless the employee supplies a written statement releasing the file (or a part of the file), or unless required by law.
Confidentiality of Personnel Files. Except as otherwise provided in this Article 21, and except for those supervisory and confidential employees who have a proven, legitimate need to see employee personnel files, such files shall not be available for review by anyone without prior, written authorization for such by the employee whose file or information therein is requested, subject to legal requirements on the Employer regarding public records. Further, no information in any employee's personnel file will be shared with anyone outside the Employer except name, place of employment, dates of employment and job classifications, without prior authorization of the employee involved. However, reference requests of supervisors shall be handled in a routine manner with written references being provided, if requested of the supervisor by the employee.
Confidentiality of Personnel Files. It is recognized that the personnel files are generally confidential and all efforts should be made to have such files stored and/or maintained in a manner that provides for such confidentiality. Official personnel files, to insure confidentiality, are available for review only to authorized District personnel, and other persons having a legal right to review. However, certain documents may be required to be produced in response to requests under the California Public Records Act or other provisions of law, pursuant to the requirements of Penal Code section 832.7.
Confidentiality of Personnel Files. 24 Indiana Code 5-14-3-4(b)(8) is the portion to Public Records Act which deals with school employees’ 25 personnel files. The Board is REQUIRED to make certain parts of the personnel file available to the 26 public on request. These items include: name, compensation, job title, and training background. 27
Confidentiality of Personnel Files. 48 49 The parties agree that the Board will not release to the public any portion of an employee’s 50 personnel file unless legally compelled to do so. If the Board believes that it is legally compelled 1 to release any portion of an employee’s personnel file, the Board will notify the affected employee, 2 or the Association, in advance of the release. 3 4 RATIONALE
Confidentiality of Personnel Files. There shall be only one official Personnel file for the provisions of this Collective Agreement. Official Personnel files of all employees shall be kept by the HR office. Any document the Corporation intends to add to the employee's file, not already known by the employee, shall be copied to the employee with a notation to this effect on the document. All information contained in the Official Personnel File of the University concerning an employee is considered private and confidential. Access to such information shall be restricted.