Common use of Conciliation Process Clause in Contracts

Conciliation Process. ‌ 13. If the European Parliament adopts amendments the Conciliation Committee shall be convened by the President of the European Parliament, with the agreement of the President of the Council and with due regard to the provisions of the FFEU. The convening of the Conciliation Committee should be signed and transmitted at the same time as the plenary session vote on the budget. 14. The institutions cooperate closely with a view to completing the work of the Conciliation Committee within 21 days by mid-November. 15. In order to prepare for an agreement on a joint text by the Conciliation Committee, the necessary documentation is exchanged between the institutions as soon as possible. 16. A technical preparatory meeting could be organised before the vote of the European Parliament in order to define the organisation of the work. 17. The Conciliation Committee shall be chaired jointly by representatives of the European Parliament and of the Council. Committee meetings shall be chaired by the co-chair of the institution hosting the meeting. Each institution, in accordance with its own rules of procedure, will designate its participants for each meeting and define its mandate for the negotiations. 18. In accordance with Article 314(5) TFEU, second subparagraph, the Commission shall take part in the conciliation proceedings and shall take all the necessary initiatives with a view to reconciling the positions of the European Parliament and the Council. 19. The dates and the agendas for the Conciliation Committee's meetings shall be set jointly by the co-chairs with a view to the effective functioning of the Conciliation Committee throughout the conciliation procedure. The Commission shall be consulted on the dates envisaged. 20. Trilogues shall take place throughout the conciliation procedure, at different levels of representation, with the aim of resolving outstanding issues and preparing the ground for an agreement to be reached in the Conciliation Committee. 21. The meeting of the Conciliation Committee and of the trilogues will be held alternately at the premises of the European Parliament and the Council, with a view to an equal sharing of facilities, including interpretation facilities. 22. The Secretariat of the European Parliament and the General- Secretariat of the Council shall act as the Conciliation Committee's secretariat, in association with the Directorate-General for Budget of the Commission, on the basis of a clear and prior definition of the tasks between the three institutions. 23. The Conciliation Committee shall have available to it the Commission draft budget, the Council's position and the European Parliament's amendments. Additionally, the Commission will present its opinion on the executability of the Council's position and of the European Parliament's amendments and possibly its information note on budget implementation. 24. Agreement on a joint text shall be established at a meeting of the Conciliation Committee or, subsequently, by an exchange of letters between the co-chairs. Copies of such letters shall be forwarded to the Commission. 25. Each arm of the budgetary authority will take whatever steps are required to ensure that the results which may be secured in the conciliation process are respected throughout the budgetary procedure in accordance with the provisions of the TFEU. 26. The institutions will endeavour to hold a joint press conference to announce the successful outcome of the conciliation. They will also endeavour to issue joint press releases. 27. Once the Conciliation Committee has agreed a joint text, the European Parliament and the Council will endeavour to approve the outcome of the Conciliation Committee as soon as possible within the framework of Article 314(6) TFEU, in accordance with their respective internal rules of procedures.

Conciliation Process. ‌ 1316. If the European Parliament adopts votes amendments to the Conciliation Committee shall be convened by the President of the European ParliamentCouncil's position, with the agreement of the President of the Council and with due regard to will, during the provisions same plenary meeting, take note of the FFEU. The convening differences in the position of the two institutions and give his/her agreement for the President of the EP to convene the Conciliation Committee should be signed and transmitted at the same time as the plenary session vote on the budget. 14immediately. The institutions cooperate closely with a view to completing the work of letter convening the Conciliation Committee within 21 days by mid-November. 15. In order to prepare for an agreement will be sent at the latest on a joint text by the Conciliation Committee, the necessary documentation is exchanged between the institutions as soon as possible. 16. A technical preparatory meeting could be organised before the vote first working day of the European Parliament in order to define week following the organisation end of the workparliamentary session during which the plenary vote was delivered and the conciliation period will start on the following day. The 21-day time period is calculated pursuant to Regulation (EEC Euratom) No 1182/71 determining the rules applicable to periods, dates and time limits. 17. If the Council cannot agree on all the amendments voted by the European Parliament, it would confirm its position by letter sent before the first trilogue foreseen during the conciliation period. In such case, the Conciliation Committee will proceed in accordance with the conditions laid down in the following points. 18. The Conciliation Committee shall be chaired jointly by representatives of the European Parliament and of the Council. Committee meetings shall be chaired by the co-chair of the institution hosting the meeting. Each institution, in accordance with its own rules of procedure, will shall designate its participants for each meeting and define its mandate for the negotiations. 1819. In accordance with Article 314(5) TFEU, second subparagraph, the Commission shall take part in the conciliation proceedings and shall take all the necessary initiatives with a view to reconciling the positions of the European Parliament and the Council. 19. The dates and the agendas for the Conciliation Committee's meetings shall be set jointly by the co-chairs with a view to the effective functioning of the Conciliation Committee throughout the conciliation procedure. The Commission shall be consulted on the dates envisaged. 20. Trilogues shall take place throughout the conciliation procedure, at different levels of representation, with the aim of resolving outstanding issues and preparing the ground for an agreement to be reached in the Conciliation Committee. 21. The meeting of the Conciliation Committee and of the trilogues will shall be held alternately at the premises of the European Parliament and the Council, with a view to an equal sharing of facilities, including interpretation facilities. 22. The Secretariat dates of the European Parliament meetings of the Conciliation Committee and the General- Secretariat trilogues will be set in advance before the beginning of the Council shall act as the Conciliation Committee's secretariat, in association with the Directorate-General for Budget budgetary procedure by agreement of the Commission, on the basis of a clear and prior definition of the tasks between the three institutions. 23. The A common set of documents (input documents) comparing the various steps of the budgetary procedure will be made available for the Conciliation Committee shall have available Committee5. It will include "line by line" figures, totals by financial framework headings and a consolidated document with figures and remarks for all budget lines deemed technically "open". Without prejudice to it the final decision of the Conciliation Committee, a specific document will list all budget lines deemed technically closed6. These documents will be classified by budgetary nomenclature. Other documents will also be attached to the input documents for the Conciliation Committee, including a letter of executability of the Commission draft budget, on the Council's position and the European Parliament's amendments. Additionally, the Commission will present its opinion ; and possible letter(s) from other Institutions on the executability of the Council's position and of the European Parliament's amendments and possibly its information note on budget implementationamendments. 24. Agreement on With a joint text shall be established at a meeting view to reaching agreement by the end of the Conciliation Committee orconciliation period, subsequently, by an exchange trilogues will: − define the scope of letters between the co-chairs. Copies of such letters shall be forwarded to the Commission. 25. Each arm negotiations of the budgetary authority will take whatever steps are required issues to ensure that the results which may be secured in the conciliation process are respected throughout the budgetary procedure in accordance with the provisions of the TFEU. 26. The institutions will endeavour to hold a joint press conference to announce the successful outcome of the conciliation. They will also endeavour to issue joint press releases. 27. Once the Conciliation Committee has agreed a joint text, the European Parliament and the Council will endeavour to approve the outcome of the Conciliation Committee as soon as possible within the framework of Article 314(6) TFEU, in accordance with their respective internal rules of procedures.addressed;

Conciliation Process. ‌ 13. If the European Parliament adopts amendments the Conciliation Committee shall be convened by the President of the European Parliament, with the agreement of the President of the Council and with due regard to the provisions of the FFEU. The convening of the Conciliation Committee should be signed and transmitted at the same time as the plenary session vote on the budget. 14. The institutions cooperate closely with a view to completing the work of the Conciliation Committee within 21 days by mid-November. 15. In order to prepare for an agreement on a joint text by the Conciliation Committee, the necessary documentation is exchanged between the institutions as soon as possible. 16. A technical preparatory meeting could be organised before the vote of the European Parliament in order to define the organisation of the work. 17. The Conciliation Committee shall be chaired jointly by representatives of the European Parliament and of the Council. Committee meetings shall be chaired by the co-chair of the institution hosting the meeting. Each institution, in accordance with its own rules of procedure, will designate its participants for each meeting and define its mandate for the negotiations. 18. In accordance with Article 314(5) TFEU, second subparagraph, the Commission shall take part in the conciliation proceedings and shall take all the necessary initiatives with a view to reconciling the positions of the European Parliament and the Council. 19. The dates and the agendas for the Conciliation Committee's meetings shall be set jointly by the co-chairs with a view to the effective functioning of the Conciliation Committee throughout the conciliation procedure. The Commission shall be consulted on the dates envisaged. 20. Trilogues shall take place throughout the conciliation procedure, at different levels of representation, with the aim of resolving outstanding issues and preparing the ground for an agreement to be reached in the Conciliation Committee. 21. The meeting of the Conciliation Committee and of the trilogues will be held alternately at the premises of the European Parliament and the Council, with a view to an equal sharing of facilities, including interpretation facilities. 22. The Secretariat of the European Parliament and the General- Secretariat of the Council shall act as the Conciliation Committee's secretariat, in association with the Directorate-General for Budget of the Commission, on the basis of a clear and prior definition of the tasks between the three institutions. 23. The Conciliation Committee shall have available to it the Commission draft budget, the Council's position and the European Parliament's amendments. Additionally, the Commission will present its opinion on the executability of the Council's position and of the European Parliament's amendments and possibly its information note on budget implementation. 24. Agreement on a joint text shall be established at a meeting of the Conciliation Committee or, subsequently, by an exchange of letters between the co-chairs. Copies of such letters shall be forwarded to the Commission. 25. Each arm of the budgetary authority will take whatever steps are required to ensure that the results which may be secured in the conciliation process are respected throughout the budgetary procedure in accordance with the provisions of the TFEU. 26. The institutions will endeavour to hold a joint press conference to announce the successful outcome of the conciliation. They will also endeavour to issue joint press releases. 27. Once the Conciliation Committee has agreed a joint text, the European Parliament and the Council will endeavour to approve the outcome of the Conciliation Committee as soon as possible within the framework of Article 314(6) TFEU, in accordance with their respective internal rules of procedures.

Conciliation Process. ‌ 13. If the European Parliament adopts amendments the Conciliation Committee shall be convened by the President of the European Parliament, with the agreement of the President of the Council and with due regard to the provisions of the FFEU. The convening of the Conciliation Committee should be signed and transmitted at the same time as the plenary session vote on the budget. 14. The institutions cooperate closely with a view to completing the work of the Conciliation Committee within 21 days by mid-November. 15. In order to prepare for an agreement on a joint text by the Conciliation Committee, the necessary documentation is exchanged between the institutions as soon as possible. 16. A technical preparatory meeting could be organised before the vote of the European Parliament in order to define the organisation of the work. 17. The Conciliation Committee shall be chaired jointly by representatives of the European Parliament and of the Council. Committee meetings shall be chaired by the co-chair of the institution hosting the meeting. Each institution, in accordance with its own rules of procedure, will designate its participants for each meeting and define its mandate for the negotiations. 18. In accordance with Article 314(5) TFEU, second subparagraph, the Commission shall take part in the conciliation proceedings and shall take all the necessary initiatives with a view to reconciling the positions of the European Parliament and the Council. 19. The dates and the agendas for the Conciliation Committee's meetings shall be set jointly by the co-chairs with a view to the effective functioning of the Conciliation Committee throughout the conciliation procedure. The Commission shall be consulted on the dates envisaged. 20. Trilogues shall take place throughout the conciliation procedure, at different levels of representation, with the aim of resolving outstanding issues and preparing the ground for an agreement to be reached in the Conciliation Committee. 21. The meeting of the Conciliation Committee and of the trilogues will be held alternately at the premises of the European Parliament and the Council, with a view to an equal sharing of facilities, including interpretation facilities. 22. The Secretariat of the European Parliament and the General- Secretariat of the Council shall act as the Conciliation Committee's secretariat, in association with the Directorate-General for Budget of the Commission, on the basis of a clear and prior definition of the tasks between the three institutions. 23. The Conciliation Committee shall have available to it the Commission draft budget, the Council's position and the European Parliament's amendments. Additionally, the Commission will present its opinion on the executability of the Council's position and of the European Parliament's amendments and possibly its information note on budget implementation. 24. Agreement on a joint text shall be established at a meeting of the Conciliation Committee or, subsequently, by an exchange of letters between the co-chairs. Copies of such letters shall be forwarded to the Commission. 25. Each arm of the budgetary authority will take whatever steps are required to ensure that the results which may be secured in the conciliation process are respected throughout the budgetary procedure in accordance with the provisions of the TFEU. 26. The institutions will endeavour to hold a joint press conference to announce the successful outcome of the conciliation. They will also endeavour to issue joint press releases. 27. Once the Conciliation Committee has agreed a joint text, the European Parliament and the Council will endeavour to approve the outcome of the Conciliation Committee as soon as possible within the framework of Article 314(6) TFEU, in accordance with their respective internal rules of procedures. Part F. Amending Budgets 28. Having in mind that amending budgets are frequently focused on specific and sometimes urgent issues, the institutions agree on the principles below to ensure appropriate interinstitutional cooperation for a smooth and swift adoption of the amending budgets while avoiding, as far as possible, to have to convene a conciliation meeting for amending budgets. 29. As far as possible, the institutions will endeavour to limit the number of amending budgets.