Common use of Billable Time Clause in Contracts

Billable Time. A. Agency will only pay for the services of attorneys, paralegals, patent agents, and technical specialists. All time must be billed in no more than one-tenth hour increments, and must reflect only actual time spent. Block billing (where the description of legal services rendered is given without dates, attorney's time spent, etc.) will not be reimbursed. Formula or value billing (where billing is based on the result or value to the client rather than actual time spent) will not be reimbursed. Time entries must note the date performed, identify the legal professional performing the task, describe the task(s) completed, show the time taken to complete each task, and state the applicable hourly rate. Tasks referencing correspondence and filings must describe the document received or authored. Agency expects to be billed for the actual time it takes to modify standardized forms, filings, and/or correspondence for use on the matter being billed. Agency will not reimburse Outside Counsel for the time it originally took to prepare any such standardized documents. Agency will not pay for review, execution, and processing of the standard Outside Counsel Contract. B. Agency will not pay for the education or training of attorneys, law clerks, interns or paralegals of Outside Counsel, including assigning such staff on a transient basis to an Agency matter. Each designated professional is expected to perform work of a type commensurate with his/her professional title. Without prior approval, Agency will not pay for more than one attorney or legal professional to perform any task. Agency will also not pay for duplicate review, analysis, or legal research of or on documents unless prior approval is obtained. Agency's view is that the most efficient use of attorney time is to maintain continuous contact with the file so that it is not necessary to review the file to become reacquainted with it. Thus, repeated time spent reviewing the file should not be necessary and will not be reimbursed. C. Extensive legal research must be pre-approved by Agency. A request to undertake legal research should provide Agency with an estimate of either time or dollar amount to be expended. The need for legal research will be addressed on a case-by-case basis. In general, Agency should be paying Outside Counsel to apply their knowledge and expertise for which it was hired, not paying them to obtain that knowledge. However, Agency understands that situations arise that justify research on how best to proceed in order to achieve a desired result. D. All conferences must describe the attendees and purpose of the meeting and, if more than one Outside Counsel member is in attendance, a justification for multiple attendees from Outside Counsel. E. Agency will not pay for law clerks, law interns, summer interns, or administrative staff, such as secretarial support, librarians, case clerks, and accounting and billing clerks, including but not limited to the following: overtime, file opening, file organization, docketing , and other administrative tasks; and preparation of billing, invoice review, budget preparation, and communications regarding same or any other accounting matter.

Billable Time. A. Agency UT System will only pay for the services of attorneys, paralegals, patent agents, and technical specialists. All time must be billed in no more than one-tenth quarter hour increments, and must reflect only actual time spent. Block billing (where the description of legal services rendered is given without dates, attorney's attorney time spent, etc.) will not be reimbursed. Formula or value billing (where billing is based on the result or value to the client rather than actual time spent) will not be reimbursed. Time entries must note the date performed, identify the legal professional performing the task, describe the task(s) completed, show the time taken to complete each task, and state the applicable hourly rate. Tasks referencing correspondence and filings must describe the document received or authored. Agency UT System expects to be billed for the actual time it takes to modify standardized forms, filings, and/or correspondence for use on the matter being billed. Agency UT System will not reimburse Outside Counsel for the time it originally took to prepare any such standardized documents. Agency UT System will not pay for review, execution, and processing of the standard Outside Counsel Contract. B. Agency UT System will not pay for the education or training of attorneys, law clerks, interns interns, or paralegals of Outside Counsel, including assigning such staff on a transient basis to an Agency a UT System matter. Each designated professional is expected to perform work of a type commensurate with his/her professional title. Without prior approval, Agency UT System will not pay for more than one attorney or legal professional to perform any task. Agency UT System will also not pay for duplicate review, analysis, or legal research of or on documents unless prior approval is obtained. Agency's UT System’s view is that the most efficient use of attorney time is to maintain continuous contact with the file so that it is not necessary to review the file to become reacquainted with it. Thus, repeated time spent reviewing the file should not be necessary and will not be reimbursed. C. Extensive legal research must be pre-approved by AgencyUT System. A request to undertake legal research should provide Agency UT System with an estimate of either time or dollar amount to be expended. The need for legal research will be addressed on a case-by-case basis. In general, Agency UT System should be paying Outside Counsel to apply their knowledge and expertise for which it was hired, not paying them to obtain that knowledge. However, Agency UT System understands that situations arise that justify research on how best to proceed in order to achieve a desired result. D. All conferences must describe the attendees and purpose of the meeting meeting, and, if more than one Outside Counsel member is in attendance, a justification for multiple attendees from Outside Counsel. E. Agency UT System will not pay for law clerks, law interns, summer interns, or administrative staff, such as secretarial support, librarians, case clerks, and accounting and billing clerks, including but not limited to the following: overtime, ; file opening, ; file organization, docketing ; docketing, and other administrative tasks; and preparation of billing, invoice review, budget preparation, and communications regarding same or any other accounting matter.