Common use of Bid Phase Clause in Contracts

Bid Phase. The Bid Phase will start after approval by Commissioners Court, VSE will provide bid phase services per the current Mobility Bond Design Manual for the right turn lane improvements. The bid phase services will include the following tasks a. Attend COUNTY pre-bid meeting, including answering questions and interpreting the drawings and specifications b. Prepare necessary addenda to address issues or clarifications necessary for the completion of the bidding process c. Upon completion of final design services, the County will determine an advertisement and bid opening schedule. All administrative project manual documents (cover page, Notice to Bidders, etc.) will be prepared by the County and provided to the design consultant in Adobe Acrobat (pdf) format. The design consultant will prepare a single project manual file in Adobe Acrobat format, consisting of (1) administrative documents, (2) the bid form (prepared by the design consultant), (3) a sealed specification table of contents, and (4) applicable specifications and documents. The design consultant will prepare a single file in Adobe Acrobat format for the entire drawing set. Except for the cover sheet, which contains approval signature(s), all drawings may be printed directly to Adobe Acrobat format with an electronic seal and signature. d. The design consultant will prepare 27 compact discs, each with one project manual file and one drawing file. Of these, 25 compact discs will be delivered to the County Purchasing Agent for advertising, and two discs will be provided to the County’s project management consultant. Hard copy documents are not required. e. After the bid, the County’s project management consultant will prepare a bid tabulation and provide a copy to the design consultant for filing.