Common use of Allowable Program Activities Clause in Contracts

Allowable Program Activities. Subrecipient shall comply and perform and shall cause and require by contract that its subrecipients comply and perform all Program Activities to the satisfaction of Agency and in accordance with the terms of this Agreement and the Program Requirements. The remaining provisions of this Section 2 are supplemental to and do not limit the obligations of Subrecipient or its subrecipients arising under this Subsection 2a or otherwise under this Agreement. The Subrecipient will provide the following scope of services through program close- out or termination of this Agreement, including but not limited to: a. Develop and implement a comprehensive IHA program that conforms to the ReOregon IHA Policy Manual (and any subsequent updates/changes) and any other applicable Program Guidance to enable a timely and equitable delivery of resources to communities who are impacted by the 2020 Wildfires, including, but not limited to, communities of color, people with disabilities, and other groups. This includes developing Standard Operating Procedures to be shared with Agency upon request. b. Conduct outreach and engagement to potential applicants and housing providers; c. Conduct intake, support applicants in gathering required documentation, receive applications, review potential applicants for eligibility and issue eligibility determinations in accordance with Program Guidance. This includes determining any duplicative disaster assistance received previously for the same purpose that remains to be expended by the Applicant (Duplication of Benefits calculation or DOB), calculating rental subsidy amounts and conducting income recertification in accordance with Program Guidance; d. Conduct inspections of IHA-assisted units (except in cases where participant is only receiving utility assistance) in accordance with Program Guidance. Subrecipient may use any standard inspection method allowable by Program Guidance but must select the same inspection type to be used across all Applicants to ensure that assistance is provided in an equitable manner. Subrecipient will inform OHCS of the allowable inspection type selected and will notify OHCS in advance of any change to the type of inspection being conducted; e. Ensure support and services help survivors overcome any accessibility barriers, including but not limited to language, disability, and national origin/residency status; f. Ensure all staff working on the program are trained, have access to, and understand all current program policies and procedures; g. Create a welcoming environment for applicants and participants based on trauma-informed communication practices; h. Provide housing navigation and case management services to eligible households, including but not limited to: i. Conduct an assessment of each household’s housing needs (including financial) and assist applicants in finding, selecting, and securing decent, safe, and sanitary housing. ii. In collaboration with each household, create a housing stabilization plan that specifies a housing stabilization goal and specific steps that the household and the Subrecipient will take to help achieve that goal. iii. Conduct at least one case management appointment per month with each household to support progress on achieving the housing stabilization plan. iv. Be available to applicants to answer questions regarding the program; program policies and procedures, such as appeals or exception requests; and to support applicants in identifying, collecting, and/or digitizing additional documents or other materials requested by Agency and/or Agency representatives. v. Support applicants in developing appeals, as needed. vi. Coordinate with ReOregon HARP and HSS Down Payment Assistance (DPA), Housing Counseling and Affordable Housing Development programs as needed or required by program design as described in the ReOregon IHA Policy Manual, to support IHA participant transition into permanent housing. i. Provide direct, timely, and accurate payment of IHA benefits to landlords and vendors on behalf of eligible households in accordance with Policy Guidance. j. Collect required program data and maintain documentation of program determinations (including application, eligibility, unit inspection, rental and other subsidies, and termination/client closeout) and case management activities. i. Files must use documents and file checklists provided by OHCS where applicable.

Allowable Program Activities. Subrecipient shall comply and perform and shall cause and require by contract that its subrecipients comply and perform all Program Activities to the satisfaction of Agency and in accordance with the terms of this Agreement and the Program Requirements. The remaining provisions of this Section 2 are supplemental to and do not limit the obligations of Subrecipient or its subrecipients arising under this Subsection 2a or otherwise under this Agreement. The Subrecipient will provide the following scope of services through program close- out or termination of this Agreement, including but not limited to: a. Develop and implement a comprehensive IHA program that conforms to the ReOregon IHA Policy Manual (and any subsequent updates/changes) and any other applicable Program Guidance to enable a timely and equitable delivery of resources to communities who are impacted by the 2020 Wildfires, including, but not limited to, to communities of color, people with disabilities, and other groups. This includes includes, developing Standard Operating Procedures Procedures, to be shared with Agency upon request. b. Conduct outreach and engagement to potential applicants and housing providers;. c. Conduct intake, support applicants in gathering required documentation, receive applications, review potential applicants for eligibility and issue eligibility determinations in accordance with Program Guidance. This includes determining any duplicative disaster assistance received previously for the same purpose that remains to be expended by the Applicant (Duplication of Benefits calculation or DOB), calculating rental subsidy amounts and conducting income recertification in accordance with Program Guidance;. d. Conduct inspections of IHA-assisted units (except in cases where participant is only receiving utility assistance) in accordance with Program Guidance. Subrecipient may use any standard inspection method allowable by Program Guidance but must select the same inspection type to be used across all Applicants to ensure that assistance is provided in an equitable manner. Subrecipient will inform OHCS of the allowable inspection type selected and will notify OHCS in advance of any change to the type of inspection being conducted;. e. Ensure support and services help survivors overcome any accessibility barriers, including but not limited to language, disability, and national origin/residency status;. f. Ensure all staff working on the program are trained, have access to, and understand all current program policies and procedures;. g. Create a welcoming environment for applicants and participants based on trauma-informed communication practices;. h. Provide housing navigation and case management services to eligible households, including but not limited to: i. Conduct an assessment of each household’s housing needs (including financial) and assist applicants in finding, selecting, and securing decent, safe, and sanitary housing. ii. In collaboration with each household, create a housing stabilization plan that specifies a housing stabilization goal and specific steps that the household and the Subrecipient will take to help achieve that goal. iii. Conduct at least one case management appointment per month with each household to support progress on achieving the housing stabilization plan. iv. Be available to applicants to answer questions regarding the program; program policies and procedures, such as appeals or exception requests; and to support applicants in identifying, collecting, and/or digitizing additional documents or other materials requested by Agency and/or Agency representatives. v. Support applicants in developing appeals, as needed. vi. Coordinate with ReOregon HARP and HSS Down Payment Assistance (DPA), Housing Counseling and Affordable Housing Development programs as needed or required by program design as described in the ReOregon IHA Policy Manual, to support IHA participant transition into permanent housing. i. Provide direct, timely, and accurate payment of IHA benefits to landlords and vendors on behalf of eligible households in accordance with Policy Guidance. j. Collect required program data and maintain documentation of program determinations (including application, eligibility, unit inspection, rental and other subsidies, and termination/client closeout) and case management activities. i. Files must use documents and file checklists provided by OHCS where applicable.