Common use of ADMINISTRATIVE REPORTING Clause in Contracts

ADMINISTRATIVE REPORTING. Awardees must agree to meet the reporting requirements as listed below or as specified in the award agreement. Administrative reports must be submitted electronically to SSA, as specified in the award agreement. i. Quarterly financial reports A Standard Form 425; Federal Financial Form (FFR) is required until such time as all funds have been expended or the cooperative agreement period of performance has expired. Quarterly reports are due 30 days after the end of each calendar year quarter. In addition, awardees must include any sub-award amounts so we can calculate final indirect costs, if applicable. ii. Quarterly performance reports Awardees must submit a quarterly progress report within 30 days after the end of each calendar year quarter. The report must include quarterly information on cooperative agreement activities, performance goals, and milestones. Information collected from self- monitoring, including required programmatic data elements, must be included in these reports and must include information on the use of cooperative agreement funding and an assessment of model implementation, lessons learned, quality improvements, services provided, and cost estimates. Specific, required programmatic data elements will be determined by SSA. The last quarterly progress report will serve as the awardee’s Final Performance Report. This report must provide both quarterly and cumulative information on the cooperative agreement activities. It must summarize project activities, employment outcomes and other work products, and related results of the project, and must thoroughly document the training or labor market information approaches that you used. Submission requirements will be provided to awardees upon award. We will also provide you with guidance about the data and other information that is required to be collected and reported on either a regular basis or special request basis. iii. Evaluation progress reports Reports will be required on the schedule described in the notice of award. This will be as described in the proposal, unless another schedule was negotiated prior to the award. The independent evaluator must submit a written report the SSA grant officer summarizing the progress that has been made in the reporting period. Data content requirements will be specified in the agreement between the awardee and SSA. iv. Final evaluation report After completion of the project, within one year, or a time period to be laid out in the notice of agreement, the independent evaluator must submit a final report to SSA. This will be as described in the notice of award. At a minimum, the report should assess the effects of the intervention and include a discussion of the findings and implications, as well as a definitive statement about whether the predetermined outcomes have been met and whether the awardee has fulfilled each obligation of the agreement. This must include information on the unique factors that contributed to the achievement or failure to achieve outcomes, including but not limited to any major change in policy or law that may have affected the project intervention, a description of the research methods, e.g., randomization of treatment and control groups, if applicable, data, sample size and characteristics, measures, and other factors, as well as findings, including impacts – for exploratory and confirmatory, short and long-term, subgroup analyses, and other findings. The report should include both qualitative and quantitative findings. The report should also include information about how the project benefitted the participants and could benefit the wider population of current and future DI or SSI beneficiaries. The report must also assess whether, and the degree to which the project was delivered as intended. This must include a discussion of how closely the project’s theory and intended procedures aligned with actual project implementation. This portion of the report must include information related to the intervention model, including whether it has evolved and whether the intervention was delivered with fidelity; staffing; recruitment and identification and screening of participants; selection and enrollment; and how the intervention was implemented. The report must include a cost-benefit analysis breaking out the costs and benefits to relevant stakeholders over the course of the project and, if possible, for up to 10 years afterward. This report will be made publicly available. Although the term “report” is used, the awardee and evaluator may propose multiple reports to fulfill the requirements of the award, as described in the proposal or agreed to by SSA.

ADMINISTRATIVE REPORTING. Awardees must agree to meet the reporting requirements as listed below or as specified in the award agreement. Administrative reports must be submitted electronically to SSA, as specified in the award agreement. i. Quarterly financial reports A Standard Form 425; Federal Financial Form (FFR) is required until such time as all funds have been expended or the cooperative agreement period of performance has expired. Quarterly reports are due 30 days after the end of each calendar year quarter. In addition, awardees must include any sub-award amounts so we can calculate final indirect costs, if applicable. ii. Quarterly performance reports Awardees must submit a quarterly progress report within 30 days after the end of each calendar year quarter. The report must include quarterly information on cooperative agreement activities, performance goals, and milestones. Information collected from self- self-monitoring, including required programmatic data elements, must be included in these reports and must include information on the use of cooperative agreement funding and an assessment of model implementation, lessons learned, quality improvements, services provided, and cost estimates. Specific, required programmatic data elements will be determined by SSA. The last quarterly progress report will serve as the awardee’s Final Performance Report. This report must provide both quarterly and cumulative information on the cooperative agreement activities. It must summarize project activities, employment outcomes and other work products, and related results of the project, and must thoroughly document the training or labor market information approaches that you used. Submission requirements will be provided to awardees upon award. We will also provide you with guidance about the data and other information that is required to be collected and reported on either a regular basis or special request basis. iii. Evaluation progress reports Reports will be required on the schedule described in the notice of award. This will be as described in the proposal, unless another schedule was negotiated prior to the award. The independent evaluator must submit a written report the SSA grant officer Grant Officer summarizing the progress that has been made in the reporting period. Data content requirements will be specified negotiated through collaboration of SSA and the awardee in the agreement between first year of the awardee and SSAaward. iv. Final evaluation report After completion of the project, within one year, or a time period to be laid out in the notice of agreement, the independent evaluator must submit a final report to SSA. This The time period and content will be as described negotiated through collaboration of SSA and the awardee in the notice first year of the award. At a minimum, the report should must assess the effects of the intervention and include a discussion of the findings and implications, as well as a definitive statement about whether the predetermined outcomes have been met and whether the awardee has fulfilled each obligation of the agreement. This must include information on the unique factors that contributed to the achievement or failure to achieve outcomes, including but not limited to any major change in policy or law that may have affected the project intervention, a description of the research methods, e.g., randomization of treatment and control groups, if applicable, data, sample size and characteristics, measures, and other factors, as well as findings, including impacts – for exploratory and confirmatory, short and long-term, subgroup analyses, and other findings. The report should must include both qualitative and quantitative findings. The report should must also include information about how the project benefitted the participants and could benefit the wider population of current and future DI or SSI beneficiaries. The report must also assess whether, and the degree to which the project was delivered as intended. This must include a discussion of how closely the project’s theory and intended procedures aligned with actual project implementation. This portion of the report must include information related to the intervention model, including whether it has evolved and whether the intervention was delivered with fidelity; staffing; recruitment and identification and screening of participants; selection and enrollment; and how the intervention was implemented. The report must include a cost-benefit analysis breaking out the costs and benefits to relevant stakeholders over the course of the project and, if possible, for up to 10 years afterward. This report will be made publicly available. Although the term “report” is used, the awardee and evaluator may propose multiple reports to fulfill the requirements of the award, as described in the proposal or agreed to by SSA.