Common use of Administrative Fee Clause in Contracts

Administrative Fee. Four times a year, Contractor is required to pay an Administrative Fee to the State in the amount of 0.75% for all Services acquired under this HBITS Contract. This includes Services acquired by all Authorized Users. Costs associated with travel that are billed to the State are excluded from the Administrative Fee remittance payment. These payments must be remitted in accordance with the following schedule: Payment No. Billing Period Administrative Fee Due Date to OGS 1 January 1st to March 31st May 15th 2 April 1st to June 30th August 15th 3 July 1st to September 30th November 15th 4 October 1st to December 31st February 15th(of following calendar year) Payments, in the form of check or money order, can be made to the following contact name and address: New York State Office of General Services Division of Financial Administration Re: HBITS Administrative Fee Payment XX Xxx 0000 - XXX Xxxxxxx Xxxxxx, XX 00000-0000 Include with your payment, your NYS vendor identification number, the HBITS Contract number and reference what payment number the remittance addresses (e.g., 1, 2, 3 or 4). Also include pertinent contact name and information for questions and verification. The State shall have the right to verify fee payments and to take any action(s) necessary to enforce its rights under the Contract including, but not limited to, the right to stop payments until such fees are received, review Contractor’s financial records pertaining to sales under their Contract or suspend further sales under the Contract. Failure to remit payment in accordance with the above listed schedule shall affect the Contractor’s yearly performance evaluation. Repeated failure to timely remit the Administrative Fee may result in OGS terminating the Contract for cause. A Contractor’s status as Active or Waitlisted does not affect its contractual obligation to remit payments for the administrative fee. If moved from Active to the Waitlist, Contractor is still obligated to remit the administrative fee for any xxxxxxxx made under the Contract during the billing period. If Contractor had no xxxxxxxx during the applicable billing period and is not required to pay the Administrative Fee, it shall submit a written notice that no administrative fee is due in accordance with above listed schedule. Such written notice shall be submitted to OGS as designated below: NYS Office of General Services Re: HBITS Administrative Fee Non-Payment Corning Tower, 00xx Xxxxx Xxxxxx Xxxxx Xxxxx Xxxxxx, XX 00000-0000 Attn: HBITS Contract Manager

Administrative Fee. Four times a year, Contractor is required to pay an Administrative Fee to the State in the amount of 0.75% for all Services acquired under this HBITS Contract. This includes Services acquired by all Authorized Users. Costs associated with travel that are billed to the State are excluded from the Administrative Fee remittance payment. These payments must be remitted in accordance with the following schedule: Payment No. Billing Period Administrative Fee Due Date to OGS 1 January 1st to March 31st May 15th 2 April 1st to June 30th August 15th 3 July 1st to September 30th November 15th 4 October 1st to December 31st February 15th(of following calendar year) Payments, in the form of check or money order, can be made to the following contact name and address: New York State Office of General Services Division of Financial Administration Re: HBITS Administrative Fee Payment XX Xxx 0000 PO Box 2117 - XXX Xxxxxxx XxxxxxESP Station Albany, XX 00000NY 12220-0000 0117 Include with your payment, your NYS vendor identification number, the HBITS Contract number and reference what payment number the remittance addresses (e.g., 1, 2, 3 or 4). Also include pertinent contact name and information for questions and verification. The State shall have the right to verify fee payments and to take any action(s) necessary to enforce its rights under the Contract including, but not limited to, the right to stop payments until such fees are received, review Contractor’s financial records pertaining to sales under their Contract or suspend further sales under the Contract. Failure to remit payment in accordance with the above listed schedule shall affect the Contractor’s yearly performance evaluation. Repeated failure to timely remit the Administrative Fee may result in OGS terminating the Contract for cause. A Contractor’s status as Active or Waitlisted does not affect its contractual obligation to remit payments for the administrative fee. If moved from Active to the Waitlist, Contractor is still obligated to remit the administrative fee for any xxxxxxxx made under the Contract during the billing period. If Contractor had no xxxxxxxx during the applicable billing period and is not required to pay the Administrative Fee, it shall submit a written notice that no administrative fee is due in accordance with above listed schedule. Such written notice shall be submitted to OGS as designated below: NYS Office of General Services Re: HBITS Administrative Fee Non-Payment Corning Tower, 00xx Xxxxx Xxxxxx Xxxxx Xxxxx Xxxxxx38th Floor Empire State Plaza Albany, XX 00000NY 12242-0000 0064 Attn: HBITS Contract Manager

Administrative Fee. Four times a year, Contractor is required to pay an Administrative Fee to the State in the amount of 0.75% for all Services acquired under this HBITS Contract. This includes Services acquired by all Authorized Users. Costs associated with travel that are billed to the State are excluded from the Administrative Fee remittance payment. These payments must be remitted in accordance with the following schedule: Payment No. Billing Period Administrative Fee Due Date to OGS 1 January 1st to March 31st May 15th 2 April 1st to June 30th August 15th 3 July 1st to September 30th November 15th 4 October 1st to December 31st February 15th(of 15th (of following calendar year) Payments, in the form of check or money order, can be made to the following contact name and address: New York State Office of General Services Division of Financial Administration Re: HBITS Administrative Fee Payment XX Xxx 0000 - XXX Xxxxxxx Xxxxxx, XX 00000-0000 Include with your payment, your NYS vendor identification number, the HBITS Contract number and reference what payment number the remittance addresses (e.g., 1, 2, 3 or 4). Also include pertinent contact name and information for questions and verification. The State shall have the right to verify fee payments and to take any action(s) necessary to enforce its rights under the Contract including, but not limited to, the right to stop payments until such fees are received, review Contractor’s financial records pertaining to sales under their Contract or suspend further sales under the Contract. Failure to remit payment in accordance with the above listed schedule shall affect the Contractor’s yearly performance evaluation. Repeated failure to timely remit the Administrative Fee may result in OGS terminating the Contract for cause. A Contractor’s status as Active or Waitlisted does not affect its contractual obligation to remit payments for the administrative fee. If moved from Active to the Waitlist, Contractor is still obligated to remit the administrative fee for any xxxxxxxx made under the Contract during the billing period. If Contractor had no xxxxxxxx during the applicable billing period and is not required to pay the Administrative Fee, it shall submit a written notice that no administrative fee is due in accordance with above listed schedule. Such written notice shall be submitted to OGS as designated below: NYS Office of General Services Re: HBITS Administrative Fee Non-Payment Corning Tower, 00xx Xxxxx Xxxxxx Xxxxx Xxxxx Xxxxxx, XX 00000-0000 Attn: HBITS Contract Manager

Administrative Fee. Four times a year, Contractor is required to pay an Administrative Fee to the State in the amount of 0.75% for all Services acquired under this HBITS Contract. This includes Services acquired by all Authorized Users. Costs associated with travel that are billed to the State are excluded from the Administrative Fee remittance payment. These payments must be remitted in accordance with the following schedule: Payment No. Billing Period Administrative Fee Due Date to OGS 1 January 1st to March 31st May 15th 2 April 1st to June 30th August 15th 3 July 1st to September 30th November 15th 4 October 1st to December 31st February 15th(of following calendar year) Payments, in the form of check or money order, can be made to the following contact name and address: New York State Office of General Services Division of Financial Administration Re: HBITS Administrative Fee Payment XX Xxx 0000 PO Box 2117 - XXX Xxxxxxx XxxxxxESP Station Albany, XX 00000NY 12220-0000 0117 Include with your payment, your NYS vendor identification number, the HBITS Contract number and reference what payment number the remittance addresses (e.g., 1, 2, 3 or 4). Also include pertinent contact name and information for questions and verification. The State shall have the right to verify fee payments and to take any action(s) necessary to enforce its rights under the Contract including, but not limited to, the right to stop payments until such fees are received, review Contractor’s financial records pertaining to sales under their Contract or suspend further sales under the Contract. Failure to remit payment in accordance with the above listed schedule shall affect the Contractor’s yearly performance evaluation. Repeated failure to timely remit the Administrative Fee may result in OGS terminating the Contract for cause. A Contractor’s status as Active or Waitlisted does not affect its contractual obligation to remit payments for the administrative fee. If moved from Active to the Waitlist, Contractor is still obligated to remit the administrative fee for any xxxxxxxx billings made under the Contract during the billing period. If Contractor had no xxxxxxxx billings during the applicable billing period and is not required to pay the Administrative Fee, it shall submit a written notice that no administrative fee is due in accordance with above listed schedule. Such written notice shall be submitted to OGS as designated below: NYS Office of General Services Re: HBITS Administrative Fee Non-Payment Corning Tower, 00xx Xxxxx Xxxxxx Xxxxx Xxxxx Xxxxxx38th Floor Empire State Plaza Albany, XX 00000NY 12242-0000 0064 Attn: HBITS Contract Manager