Common use of ADDITIONAL CONDITIONS OF CONTRACT Clause in Contracts

ADDITIONAL CONDITIONS OF CONTRACT. 1. In order to achieve a high standard of cleaning & Housekeeping, if required, more number of personnel than the minimum number of personnel as mentioned above can be deployed. The Deployment of personnel shall never be less than the minimum number of personnel to be deployed as mentioned above. 2. The Minimum number of personnel as mentioned above are required to be deployed on a daily basis in various shifts of the day as specified in this Tender &Biometric system shall be installed by the contractor at his own cost for attendance tracking & monthly report has to be submitted along with bill as well as access to the system shall be granted to JMRC. 3. Materials and chemicals of approved quality & Make shall only be used. The consumption of material / chemicals shall be regulated as per manufacturers’ specifications. 4. List of chemicals & Consumables normally required to be used for housekeeping work are given in Annexure-3. However, if any other material is required, other than items mentioned below for housekeeping work, shall be brought by the Service Provider as approved by the officer in charge at no extra cost to JMRC. Provision of this cost should be built into the quote while bidding. 5. It is required that all chemicals must be in Super Concentrated form. 6. Chemicals must be dispensed through auto dilutor, in pre diluted form. The dispensers shall be installed free of any cost / charge and shall be periodically maintained / calibrated / replaced for proper functioning and accurate dosing for optimum performance. 7. The lists of Chemical/Reagents are indicative. 8. Chemical reagents must be procured from Authorized dealer / distributor of the manufacturer and monthly bills submitted to JMRC shall be accompanied with material inward Challan copies and Distributor Authorization letter copy from the manufacturer 9. Before the initiation of contract, Bidder shall submit samples of chemical reagent & dilutor to JMRC to obtain prior approval of using the same. JMRC reserves the right to accept or decline the items. 10. The contractor shall procure one month’s stock in advance and the same shall be kept under the custody of JMRC. 11. Contractor shall be determine & inform JMRC of a particular date of month on which or before it, the full quantity of chemical regents shall be brought in to the station controller to verify the same. 12. The contractor shall be responsible to procure chemicals & consumables as per specified requirement & make payment for the same. JMRC shall only receive the items for verifying quantity/quality/genuineness. 13. The empty cans shall be punctured to prevent mis-utilization of the same, which will be given back to the contractor of housekeeping operation on arrival of next chemical supply. 14. Daily record of actual consumption will be maintained in a log book; to be signed jointly by the JMRC’s &Housekeeping contractor’s authorized representatives. 15. JMRC reserves the right of Surprise audit, Inspection, Gap Analysis at any site at any time with or without prior intimation to the contractor, by self or third party. 16. Appropriate corrective measure shall be followed on finding any discrepancy in quality of cleaning, following SOPs, Safety measures, deployment of manpower & equipment, chemical & tools. Surprise audits & Gap analysis shall be conducted byJMRC or a pre-determined ex party of JMRC and the contractor shall fully cooperate during the audits. 17. Based on the audit report, if any change or addition/deletion in the existing practices are found required, it has to be implemented by the contractor with immediate effect. If this includes introduction of any chemical reagent or equipment which is not listed in the tender but required, then the same have to be brought by the contractor & the costing for the same should be built in to the commercial bid while quoting. 18. Identity card to each housekeeping staff shall be issued by the Nominated officer of JMRC on payment of requisite fee for police verification and cost of card. The Bidder should submit application for this in the prescribed format clearly providing basic details affixing photograph and finger prints of the concerned staff. In the absence of valid identity card, the housekeeping staff shall not be permitted to enter into the station premises. 19. The agency is required to submit undertaking in Form G regarding mobilization of minimum necessary machinery and equipments. 20. All demand draft required to be submitted along with the Bid shall be in favour of Jaipur Metro Rail Corporation Limited, payable at Jaipur.