Voting Instructions. a. The Assignee OR Individual Member may vote early or in absentia by requesting the election materials from the Secretary. b. The following instructions shall be included with the voting materials: i. There is only ONE (1) ballot for each paid membership; also, the Assignee of a Plot plus Orchard combination will only receive ONE (1) ballot. ii. Sign the Validation Form iii. Mark your Ballot. Vote for up to five (5) candidates by placing an X in the box next to each name selected. Make no other marks on the ballot form. iv. Separate the Ballot from the Validation Form v. Seal the Ballot into the SMALL Ballot Envelope and seal it. DO NOT write on the Ballot Envelope. vi. If voting early or in Absentia, Insert the SMALL Sealed Envelope in the Return Envelope and also include your Proxy/ Validation Form in the Return Envelope. vii. Return your Proxy/Validation Form & Ballot to the KPGC Secretary via U.S. Mail or handed to the KPGC Secretary at the meeting where the election is held. c. Voting Members attending the Annual Meeting/Election may obtain the Voting Materials as each they sign-in. Before the meeting is called to order, the Voting Member shall sign the Validation Form, mark their ballot, separate it from the Validation Form, seal their ballot in the SMALL envelope, and give their Validation Form and to the Secretary and drop their ballot in the Ballot Box. i. At this time, the Secretary will also open the Return Envelope of each early voter, check the name on the Voting Roster, and drop the sealed ballot into the Ballot Box. ii. The Proxy/Validation Form shall be given to the Secretary to help establish the Quorum for the Annual Meeting.
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