Common use of USE AND SCHEDULING Clause in Contracts

USE AND SCHEDULING. A. Applications for annual leave must be approved in advance of taking leave. B. Vacation hours will be charged as used, hour for hour. An employee shall be paid at his/her regular hourly rate for each hour of vacation time taken. C. For forty (40) hour workweek personnel, holidays, as enumerated in this Agreement, occurring within the vacation period will not be counted against vacation hours. D. A shift for non-combat personnel shall be defined in Article 24. A shift for combat personnel shall be defined as one (1) 24-hour period. E. Employees in the suppression division assigned a 24-hour shift may select and take their annual leave subject to the following: 1. A vacation shall consist of two (2) or more separate cycles. Each cycle of the vacation may consist of one (1) or two (2) normal work cycles. A normal work cycle is the employee's normal workweek or the two (2) consecutive 24 - hour shifts for the fire suppression division. If two (2) normal work cycles are selected for a portion of the split vacation, they may be taken consecutively and/or non-consecutively. An example of consecutively would be cycles 21 and 22. An example of non-consecutively would be cycles 14 and 34. 2. Vacation schedules will be developed by using five (5) rounds of requests. 3. Vacation leave seniority standby will be exercised after the five rounds have been completed and posted 4. All vacations shall be scheduled to commence on the beginning of a normal work cycle. 5. Employees must submit their vacation requests to their division head or the designated vacation coordinator prior to the 15th of November. Vacation schedules will be compiled and distributed prior to the 15th of December. 6. Approval of selected dates for vacation will be based on the departmental seniority, with the employee with the highest departmental seniority in their respective division or on their respective platoon given preference over those with lower seniority. 7. For the Fire Suppression Division, twelve percent (12%) of the employees per shift in the suppression division will be allowed off duty for vacation. The twelve percent (12%) of the employees per shift in the suppression division allowed off duty for vacation shall be in the ranks of Captain, Engineer, Firefighter/Paramedic, and Firefighter with no more than one half of the total vacation slots coming from any one rank. This percentage will be calculated on October 15th of every year and the number allowed off duty will remain as calculated until recalculated the following year. The percentage of employees will be calculated using “true rounding” (less than one half (.49) will be rounded down to the next whole number, one half (.5) and higher will be rounded up to the next whole number. The Fire Chief, or his/her designee, may allow more than the designated number of suppression division employees off duty, for vacation, when staffing levels permit. 8. The number of employees of a particular rank allowed off at any one time may be limited to the number of qualified replacements available for service. 9. Employees that desire to take annual leave in addition to the scheduled vacation should submit a request to their division head at least three (3) working days prior to the requested date. Annual leave requests will be considered for approval by application of the following factors: a. The number of positions available as determined by subtracting the number of positions scheduled for vacation from the positions allowed off for vacation at any one time. b. The date the request was received. c. The number of qualified replacements available for the rank of the requesting employee. d. Departmental seniority as indicated in Item 8 above. 10. Employees are responsible for making certain that they will not have an excess of maximum allowable accumulated annual leave at the end of the calendar year. The City shall not be responsible for making up any time forfeited at the end of the year that is caused by an individual taking insufficient vacation time.

USE AND SCHEDULING. A. Applications for annual leave must be approved in advance of taking leave. B. Vacation hours will be charged as used, hour for hour. An employee shall be paid at his/her regular hourly rate for each hour of vacation time taken. C. For forty (40) hour workweek work-week personnel, holidays, as enumerated in this Agreementagreement, occurring within the vacation period will not be counted against vacation hours. D. A shift for non-combat personnel shall be defined in Article 24. A shift for combat personnel shall be defined as one (1) 24-hour period. E. Employees in the suppression division assigned a 24-hour shift For scheduled vacations which begin on or after January 1, 1985, employees may select and take their annual leave subject to the following: 1. A vacation shall consist of two (2) or more separate cycles. Each cycle periods consisting of the vacation may consist of one (1) or at least two (2) normal work cyclescycles within the calendar year. A normal work cycle is the employee's normal workweek work week or the two (2) consecutive 24 - 24-hour shifts off-duty periods for the fire suppression division. If two (2) normal work cycles are selected for a portion of the split vacation, they may be taken consecutively and/or non-consecutively. An example of consecutively would be cycles 21 and 22. An example of non-consecutively would be cycles 14 and 34. 2. Vacation schedules will be developed by using five (5) rounds of requests. 3. Vacation leave seniority standby will be exercised after the five rounds have been completed and posted. 4. All vacations shall be scheduled to commence on the beginning of a normal work cycle. 5. Employees must submit their vacation requests to their division head or the designated vacation coordinator prior to the 15th of November. Vacation schedules will be compiled and distributed prior to the 15th of December. 6. Approval of selected dates for vacation will be based on the departmental seniority, with the employee with the highest departmental seniority in their respective division or on their respective platoon given preference over those with lower seniority. 7. For the Fire Suppression Division, twelve percent (12%) of the employees per shift in the suppression division will be allowed off duty for vacation. The twelve percent (12%) of the employees per shift in the suppression division allowed off duty for vacation shall be in the ranks of Captain, Engineer, Firefighter/Paramedic, and Firefighter with no more than one half of the total vacation slots coming from any one rank. This percentage will be calculated on October 15th of every year and the number allowed off duty will remain as calculated until recalculated the following year. The percentage of employees will be calculated using “true rounding” (less than one half (.49) will be rounded down to the next whole number, one half (.5) and higher will be rounded up to the next whole number. The Fire Chief, or his/her designee, may allow more than the designated number of suppression division employees off duty, for vacation, when staffing levels permit. 8. The number of employees of a particular rank allowed off at any one time may be limited to the number of qualified replacements available for service. 98. Employees that desire to take annual leave in addition to the scheduled vacation should submit a request to their division head at least three (3) working days prior to the requested date. Annual leave requests will be considered for approval by application of the following factors: a. The number of positions available as determined by subtracting the number of positions scheduled for vacation from the positions allowed off for vacation at any one time. b. The date the request was received. c. The number of qualified replacements available for the rank of the requesting employee. d. Departmental seniority as indicated in Item item 8 above. 109. Employees are responsible for making certain that they will not have an excess of maximum allowable accumulated annual leave at the end of the calendar year. The City shall not be responsible for making up any time forfeited at the end of the year that is caused by an individual taking insufficient vacation time.

USE AND SCHEDULING. A. Applications for annual leave must be approved in advance of taking leave. B. Vacation hours will be charged as used, hour for hour. An employee shall be paid at his/her regular hourly rate for each hour of vacation time taken. C. For forty (40) hour workweek personnel, holidays, as enumerated in this Agreement, occurring within the vacation period will not be counted against vacation hours. D. A shift for non-combat personnel shall be defined in Article 24. A shift for combat personnel shall be defined as one (1) 24-hour period. E. Employees in the suppression division assigned a 24-hour shift may select and take their annual leave subject to the following: 1. A vacation shall consist of two (2) or more separate cycles. Each cycle of the vacation may consist of one (1) or two (2) normal work cycles. A normal work cycle is the employee's normal workweek or the two (2) consecutive 24 - hour shifts for the fire suppression division. If two (2) normal work cycles are selected for a portion of the split vacation, they may be taken consecutively and/or non-consecutively. An example of consecutively would be cycles 21 and 22. An example of non-non- consecutively would be cycles 14 and 34. 2. Vacation schedules will be developed by using five (5) rounds of requests. 3. Vacation leave seniority standby will be exercised after the five rounds have been completed and posted 4. All vacations shall be scheduled to commence on the beginning of a normal work cycle. 5. Employees must submit their vacation requests to their division head or the designated vacation coordinator prior to the 15th of November. Vacation schedules will be compiled and distributed prior to the 15th of December. 6. Approval of selected dates for vacation will be based on the departmental seniority, with the employee with the highest departmental seniority in their respective division or on their respective platoon given preference over those with lower seniority. 7. For the Fire Suppression Division, twelve percent (12%) of the employees per shift in the suppression division will be allowed off duty for vacation. The twelve percent (12%) of the employees per shift in the suppression division allowed off duty for vacation shall be in the ranks of Captain, Engineer, Firefighter/Paramedic, and Firefighter with no more than one half of the total vacation slots coming from any one rank. This percentage will be calculated on October 15th of every year and the number allowed off duty will remain as calculated until recalculated the following year. The percentage of employees will be calculated using “true rounding” (less than one half (.49) will be rounded down to the next whole number, one half (.5) and higher will be rounded up to the next whole number. The Fire Chief, or his/her designee, may allow more than the designated number of suppression division employees off duty, for vacation, when staffing levels permit. 8. The number of employees of a particular rank allowed off at any one time may be limited to the number of qualified replacements available for service. 9. Employees that desire to take annual leave in addition to the scheduled vacation should submit a request to their division head at least three (3) working days prior to the requested date. Annual leave requests will be considered for approval by application of the following factors: a. The number of positions available as determined by subtracting the number of positions scheduled for vacation from the positions allowed off for vacation at any one time. b. The date the request was received. c. The number of qualified replacements available for the rank of the requesting employee. d. Departmental seniority as indicated in Item 8 above. 10. Employees are responsible for making certain that they will not have an excess of maximum allowable accumulated annual leave at the end of the calendar year. The City shall not be responsible for making up any time forfeited at the end of the year that is caused by an individual taking insufficient vacation time.