Common use of Tuition Payment Program Clause in Contracts

Tuition Payment Program. The City will reimburse permanent full-time employees for the cost of tuition and required study materials for career improvement or job enhancement courses approved by the Department Head and subject to the approval of the Director of Human Resources. The amount allowed under this provision shall equal the total cost of tuition (excluding the cost of lodging and meals) and the total cost of required study materials, provided, however, that: A. The maximum amount per employee shall not exceed $2,500 per fiscal year. A permanent part-time employee’s maximum reimbursement will be pro-rated to the number of hours for which his/her position is budgeted. B. The course of study must be approved in advance by the Department Head and the Director of Human Resources. C. The course must be directed to qualify the employee for a job classification represented in the City work force or to enhance current job skills. D. The employee must exhibit some reasonable expectation of qualifying for the new position upon successful completion of the study course if that was the reason for the course. E. The tuition and other covered expenses shall be paid in advance by the City upon the pre-authorization of the course by the Department Head and the Director of Human Resources. Proof of completion must be provided to the Human Resources department. F. In no event shall the amount of this City-paid benefit be reduced when there is an outside source of aid, except in those cases where the aid from any outside source, plus the amount of the City-paid benefit, exceeds the cost of tuition and study material for the approved study course. G. Only employees who have completed a probationary period with the City are eligible for this program. H. Courses covered by this provision must be taken on the employee’s time or on authorized vacation leave. I. The procedure to be followed with regard to the administration of the tuition payment program shall be established by the Human Resources Department. J. If the employee does not pass the pre-authorized course or separates from City employment before completing the course, the employee must reimburse the City for any payment made by the City under this provision.