Common use of Time Reports Clause in Contracts

Time Reports. All hours charged to the project must be documented on time distribution records. The records must clearly indicate the daily number of hours each employee worked on any project or activities for the entire pay period. Time reports must provide the employee’s name and position, dates of service, and a clear, identifying link to the projects; such as project description, project number, control number, and pertinent work phase. Consultant must establish an adequate system of internal controls to ensure that time charged to projects are accurate and have appropriate supervisory approval. Indirect Costs (Overhead and FCCM) are the indirect labor costs, indirect non-labor costs, and direct labor additives that are allowable in accordance with Federal Acquisition Regulations 48 CFR 31 (Contract Cost Principles and Procedures). Indirect costs are to be allocated to the project as a percentage of direct labor costs. The Consultant will be allowed to charge the project using its actual allowable Indirect Cost Rates (ICR); or if the ICR is unknown or unavailable, Consultant will be allowed to use the most recent provisional ICR approved by State. Changes in the ICR that occur during the project period will not be cause for a change in the total agreement amount established in Section 2. MAXIMUM AGREEMENT AMOUNTS. Direct Non-Labor Costs (Direct Expenses) are all necessary, properly documented, and allowable costs related to the Consultant completing the Services. All costs must be supported by detailed receipts or invoices, unless otherwise specified below. Direct non-labor costs include, but are not limited to, the following: A non-labor cost charged as a direct cost cannot be included in Consultant’s overhead rate. If, for reasons of practicality, Consultant does treat a direct non-labor cost category in its entirety as an overhead cost, then such costs are not eligible to be additionally billed as a direct expense to this project. Costs for subconsultants may not exceed the amounts shown on the attached Consultant’s Fee Proposal for each subconsultant unless agreed upon in writing by the Consultant and State. Consultant shall require subconsultant costs to have the same level of documentation as required of Consultant. Consultant must review subconsultants’ invoices and progress reports to ensure they are accurate, include only allowable costs, and has proper documentation before sending to State. The following direct non-labor costs (direct expenses) will be reimbursed at actual costs, not to exceed the rates as shown below. TRANSPORTATION – Automobile rentals, air fares, and taxi/shuttle transportation will be reimbursed at the actual, reasonable cost and, if discounts are applicable, the Consultant shall give State the benefit of all discounts. Itemized receipts must be submitted with invoices. A bank card receipt that displays only the total cost of the transportation expense is not sufficient documentation. Tips must be included in the total fare amount claimed on the travel log form. Tips for complimentary transportation are considered an incidental expense and cannot be claimed as a transportation-related expense.

Time Reports. All hours charged to the project must be documented on time distribution records. The records must clearly indicate the daily number of hours each employee worked on any project or activities for the entire pay period. Time reports must provide the employee’s name and position, dates of service, and a clear, identifying link to the projects; such as project description, project number, control number, and pertinent work phase. Consultant must establish an adequate system of internal controls to ensure that time charged to projects are accurate and have appropriate supervisory approval. Indirect Costs (Overhead and FCCM) are the indirect labor costs, indirect non-labor costs, and direct labor additives that are allowable in accordance with Federal Acquisition Regulations 48 CFR 31 (Contract Cost Principles and Procedures). Indirect costs are to be allocated to the project as a percentage of direct labor costs. The Consultant will be allowed to charge the project using its actual allowable Indirect Cost Rates (ICR); or if the ICR is unknown or unavailable, Consultant will be allowed to use the most recent provisional ICR approved by State. Changes in the ICR that occur during the project period will not be cause for a change in the total agreement amount established in Section 2. MAXIMUM AGREEMENT AMOUNTS. Direct Non-Labor Costs (Direct Expenses) are all necessary, properly documented, and allowable costs related to the Consultant completing the Services. All costs must be supported by detailed receipts or invoices, unless otherwise specified below. Direct non-labor costs include, but are not limited to, the following: A non-labor cost charged as a direct cost cannot be included in Consultant’s overhead rate. If, for reasons of practicality, Consultant does treat a direct non-labor cost category in its entirety as an overhead cost, then such costs are not eligible to be additionally billed as a direct expense to this project. Costs for subconsultants may not exceed the amounts shown on the attached Consultant’s Fee Proposal for each subconsultant unless agreed upon in writing by the Consultant and State. Consultant shall require subconsultant costs to have the same level of documentation as required of Consultant. Consultant must review subconsultants’ invoices and progress reports to ensure they are accurate, include includes only allowable costs, and has proper documentation before sending to State. The following direct non-labor costs (direct expenses) will be reimbursed at actual costs, not to exceed the rates as shown below. TRANSPORTATION – Automobile rentals, air fares, and taxi/shuttle transportation will be reimbursed at the actual, reasonable cost and, if discounts are applicable, the Consultant shall give State the benefit of all discounts. Itemized receipts must be submitted with invoices. A bank card receipt that displays only the total cost of the transportation expense is not sufficient documentation. Tips must be included in the total fare amount claimed on the travel log form. Tips for complimentary transportation are considered an incidental expense and cannot be claimed as a transportation-related expense.

Time Reports. All ▇▇▇▇▇▇ hours charged to the project must be supported by adequate documented on time distribution recordsrecords that . The records must clearly indicate the daily distributiondaily number of hours by all employees to all projects/each employee worked on any project or activities on a daily basis for the entire pay period. Time reports must provide the employee’s name and position, dates of service, and a clear, identifying link to the projects:; such as project description, project number, control number, and pertinent work phase, dates of service, and the employee’s name and position. There must be. Consultant must establish an adequate system of internal controls in place to ensure that time charged chargescharged to projects are accurate accurate, and have the appropriate supervisory approval. Indirect Costs (Overhead and FCCM) are the indirect labor costs, indirect non-labor costs, and direct labor additives that are allowable in accordance with Federal Acquisition Regulations 48 CFR 31 (Contract Cost Principles and Procedures). Indirect costs are to be allocated to the project as a percentage of direct labor costs. The Consultant will be allowed to charge the project using its actual allowable Indirect Cost Rates (ICR); or if the ICR is unknown or unavailable, Consultant will be allowed to use the most recent provisional ICR approved by State. Changes in the ICR that occur during the project period will not be cause for a change in the total agreement amount established in Section 2. MAXIMUM AGREEMENT AMOUNTS. . B. This section has intentionally been left blank. C. Direct Non-Labor Costs (Direct Expenses) are all necessary, actual, properly documented, and allowable costs related to the Consultant completing the Services. All costs must be supported by detailed receipts or invoices, unless otherwise specified below. Direct non-labor costs include, but are not limited to, the following: : 1) A non-labor cost charged as a direct cost cannot be included in Consultant’s overhead rate. If, for reasons of practicality, Consultant does is treatingdoes treat a direct non-labor cost category in its entirety as an overhead cost, then such costs from that category are not eligible to be additionally billed to this project as a direct expense to this project. Costs . 2) Subconsultant costsCosts for subconsultants may not exceed the amounts costsamounts shown on the attached Consultant’s Fee Proposal for each subconsultant unless agreed upon in writing by the Consultant and State. Consultant shall require subconsultant costs to have the same level of documentation as required of Consultant. Consultant must review subconsultants’ invoices and progress reports to ensure they are accurate, include costs areincludes only allowable costs, and has properly documentedhas proper documentation before sending invoices of those costs to State. . 3) The following direct non-labor costs (direct expenses) will be reimbursed at actual costs, not to exceed the rates as shown below. TRANSPORTATION – Automobile rentals, air fares, and taxi/shuttle transportation will be reimbursed at the actual, reasonable cost and, if discounts are applicable, the Consultant shall give State the benefit of all discounts. Itemized receipts must be submitted with invoices. A bank card receipt that displays only the total cost of the transportation expense is not sufficient documentation. Tips must be included in the total fare amount claimed on the travel log form. Tips for complimentary transportation are considered an incidental expense and cannot be claimed as a transportation-related expense.