Common use of THE SHARED SERVICES Clause in Contracts

THE SHARED SERVICES. 3.1 This Agreement will have effect from the Commencement Date. 3.2 Upon the Authorities entering into this Agreement for the Shared Services, they shall: 3.1.1 provide the Shared Services as set out in Schedule 3 in consideration of the payment of the Charges; 3.1.2 Procure that the Heads of Service will provide the following reports/plans to the Operations Board and/or the Executive Board. (a) an Agreed Service Plan by January in each year for the following financial year to fit in with each Authority’s financial and service planning timescales; and (b) Quarterly updates against the work in the Agreed Service Plan, identifying significant changes; (c) An annual report to the Scheduled Meeting of the Operations Board by no later than the 30th June each year on the outcomes against the Agreed Service Plan for the preceding year identifying significant changes. 3.3 The Head of Service shall have direct access to each Authority’s Portfolio Holder or Lead Member, to officers and to any information that is considered to be relevant for the delivery of the Service to that Authority. 3.4 Each Authority’s Portfolio Holder or Lead Member shall have direct access to each Head of Service. 3.5 The Monitoring Officer of each Authority shall have direct access to each Head of Service, the Operations Board and the Executive Board and any information held by the Shared Services relating to their Authority. 3.6 The Heads of Service shall be entitled to: 3.6.1 access the Authorities premises at all reasonable times; 3.6.2 report independently to any level of officer at the relevant Authority as appropriate, including the Head of Paid Service and for this purpose the Chairman of that Authority’s Audit Committee; 3.6.3 report to and attend meetings of the Operations Board for the purpose of fulfilling the terms of this Agreement.