The Screening Committee Clause Samples
The Screening Committee clause establishes a designated group responsible for reviewing and evaluating specific matters, such as applications, proposals, or candidates, within an organization or agreement. Typically, this committee is composed of appointed members who follow set procedures to assess submissions based on predetermined criteria, ensuring a fair and consistent selection process. The core function of this clause is to centralize decision-making authority, promote objectivity, and streamline the evaluation process, thereby reducing bias and ensuring transparency in selections or approvals.
The Screening Committee a. The Screening Committee shall be composed of the appropriate Division Chair; one faculty member from the area within the division being recruited; one faculty member from the general faculty; and the appropriate Vice President or their designee. The Division Chair shall act as the chair of the screening committee.
b. The committee may decide whether any additional members may be needed, and what their roles might be.
c. The responsibilities of the screening committee members include the following:
1. Respect the confidentiality of the process before, during, and after the work of the committee.
2. Immediately disclose any conflicts of interest to the Vice President of Human Resources and Labor.
3. Report and refer any outside-the-committee contacts to the Vice President of Human Resources and Labor.
4. Make themselves available to attend all committee meetings and interviews, and sign any final documentation, including the letter to the President.
5. Provide timely feedback to all committee communications.
6. Review, score applications, and complete other committee assignments or responsibilities within an agreed-upon time frame.
7. Participate in training that may be required for the process.
d. In the event that fewer than three (3) qualified applicants apply, the Vice- President of Human Resources & Labor and the Screening Committee will determine whether to reopen the search and/or invite the qualified applicants for interview.
e. The screening committee shall submit to the College President all Screening Committee materials, and a letter listing the strengths and weaknesses as exhibited within the entire screening process of all applicants interviewed.
f. The letter shall be submitted to the President within two (2) business days after completion of the interview procedure. This letter will be signed by each member of the screening committee prior to its submission to the President. If one or more applicants should prove, in the committee's evaluation, to have qualifications far exceeding the other applicants, as documented by the discussion of strengths and weaknesses, the screening committee has the right to include, within the letter, a recommendation for these applicants for serious consideration by the President.