Tenure Files Clause Samples
The "Tenure Files" clause defines the requirements and procedures for maintaining, accessing, and updating records related to an individual's tenure status within an organization, typically in an academic or employment context. This clause outlines what documents must be included in a tenure file, such as performance evaluations, teaching records, and letters of recommendation, and may specify who is permitted to review or add to these files. Its core practical function is to ensure that all relevant information regarding tenure decisions is systematically collected and managed, promoting transparency and fairness in the tenure review process.
Tenure Files. III.7.7.1 Candidates are responsible for assembling their own tenure file and for submitting it electronically to the Departmental/Program Tenure Committee by the date specified in III.7.5.2.
III.7.7.2 The tenure file shall consist of all materials provided by the member pursuant to III.7.7.8, and all other material, reports, assessments and candidate responses compiled under this Article.
III.7.7.3 The tenure file shall not contain any letters not solicited by the candidate, according to the provisions of III.7.7.8 (e), or by the Chair of the Departmental/Program Tenure Committee or by the ▇▇▇▇, or by the ▇▇▇▇▇▇▇ and Vice President Academic according to the procedures set out in this agreement, with the exception of the Departmental/Program Tenure Committee’s letter of recommendation, the report from COAP (see III.7.9.5), and the ▇▇▇▇▇▇▇ and Vice President Academic’s letter of recommendation.
III.7.7.4 With the exception of assessments of teaching effectiveness by students, the tenure file shall not contain any unsigned material.
III.7.7.5 After the tenure file has been submitted to the Departmental/Program Tenure Committee and before the tenure file has been forwarded to the ▇▇▇▇, the candidate can add new material to the file only if the new material that the candidate is adding is sufficiently significant that it might affect the recommendation or decision.
III.7.7.6 No material can be removed from the tenure file without the agreement of the candidate, the Departmental/Program Tenure Committee, the ▇▇▇▇▇▇▇ and Vice President Academic and the Association.
III.7.7.7 After submitting his/her tenure file to the Departmental/Program Tenure Committee, the candidate shall have access to the tenure file only under conditions specified in III.7.8.5 and III.7.9.4 (ii) below.
III.7.7.8 By September 30th, the Member shall provide a copy the following materials to the Departmental/Program Tenure Committee (where possible, copies of tenure materials shall be provided in an electronic format):
(a) an up-to-date curriculum vitae indicating clearly research and teaching accomplishments by date;
(b) where relevant, copies of publications; copies of creative work (or citations to same); evidence of conference presentations; manuscripts under consideration and evidence of their status; evidence of grant applications; evidence of community-based research projects; a research prospectus explaining the coherence of the candidate’s research project(s) and future direction(s)...