Subcontracted Administrative Functions Clause Samples
The Subcontracted Administrative Functions clause defines the conditions under which a party may delegate certain administrative tasks to third-party subcontractors. Typically, this clause outlines which functions can be subcontracted, any required approvals from the other party, and the standards or obligations that must be maintained by the subcontractor. For example, administrative duties such as payroll processing or data entry might be handled by an external service provider, provided they meet confidentiality and performance requirements. The core purpose of this clause is to provide flexibility in managing administrative workloads while ensuring accountability and maintaining service quality.
Subcontracted Administrative Functions. (A) In the event that the Contractor has entered into a Subcontract with an entity that will be performing administrative functions that are significant and material to the Contractor’s obligations under this Contract, the Contractor shall ensure that Subcontractor does not have a prohibited affiliation of the type described in Section 6.3.1(A)(1), (2), and (3).
(B) The Contractor shall conduct the database searches and shall obtain attestations for individuals performing administrative functions locally to determine if any of the individuals are disbarred, Suspended, or otherwise Excluded from participating in procurement activities under the Federal Acquisition Regulation or from participating in nonprocurement activities under regulations issued pursuant to Executive Order No. 12549 or under any guidelines implementing such order.
(C) The Contractor shall report any prohibited affiliation in accordance with Article 6.3.4.
(D) If the local Subcontractor has a parent entity, the Contractor shall require the parent entity to submit a letter to the Contractor regarding whether any of its individuals listed in Article 6.3.2(B)(1)(2) and (3) has a prohibited affiliation. The Contractor shall keep the original copy of the letter. If the letter states that the Subcontractor has a prohibited affiliation, the Contractor shall electronically submit a copy of the letter to the Department within 30 calendar days after the Contractor received the letter.
Subcontracted Administrative Functions. (A) In the event that the Contractor has entered into a Subcontract with an entity that will be performing administrative functions that are significant and material to the Contractor’s obligations under this Contract, the Contractor shall ensure that Subcontractor does not have a prohibited affiliation of the type described in Section 6.3.1(A)(1), (2), and (3).
(B) The Contractor shall conduct the database searches and shall obtain attestations for individuals performing administrative functions locally to determine if any of the individuals are disbarred, Suspended, or otherwise Excluded from participating in procurement activities under the Federal Acquisition Regulation or from participating in nonprocurement activities under regulations issued pursuant to Executive Order No. 12549 or under any guidelines implementing such order.
(C) The Contractor shall report any prohibited affiliation in accordance with Article 6.3.