Common use of Storage of Images Clause in Contracts

Storage of Images. Photographs and videos provide valuable evidence of pupils’ achievement and progress in a variety of contexts and can be used to celebrate the work of the school. In line with GDPR they are used only with the written consent of parents/carers which is secured in the first instance on a child’s entry to the school. Records are kept on file and consent can be changed by parents/carers at any time. (See GDPR policy for greater clarification). Photographs and images of pupils are only stored on the school’s agreed secure networks which include some cloud based services. Rights of access to stored images are restricted to approved staff as determined by the Headteacher. Staff and pupils may have temporary access to photographs taken during a class session, but these will be transferred/deleted promptly. Parents/carers should note that there may be some children who are at risk and must not have their image put online and others who do not want their image online. For these reasons parents/carers must follow the school’s Acceptable Use Agreement and refrain from taking or posting online photographs of any member of the school community, other than their own child/ren. Staff and other professionals working with pupils, must only use school equipment to record images of pupils whether on or off site. See also GDPR. Permission to use images of all staff who work at the school is sought on induction and a written record is located in the personnel file. Use of personal mobile devices (including phones) The school allows staff, including temporary and peripatetic staff, and visitors to use personal mobile phones and devices only in designated areas and never in the presence of pupils. Under no circumstance does the school allow a member of staff to contact a pupil or parent/carer using their personal device. Parents/carers may only use personal mobile phones and devices in designated areas unless otherwise informed, e.g. for specific events and activities. Under no circumstance should images be taken at any time on school premises or on off-site school events and activities of anyone other than their own child, unless there is a pre-specified permission from the Headteacher. When a parent/carer is on school premises but not in a designated area, their phone/s must be switched off and out of sight. Pupils are not allowed to bring personal mobile devices/phones to school, unless by prior arrangement and agreed by the Headteacher. The school is not responsible for the loss, damage or theft of any personal mobile device that is brought into school. Users bringing personal devices into school must ensure there is no inappropriate or illegal content on the device. Personal mobiles must never be used to access school emails and data, without the Headteacher’s permission. New technological devices New personal technological devices may offer opportunities for teaching and learning. However, the school must consider educational benefit and carry out risk assessment before use in school is allowed. Parents/carers, pupils and staff should not assume that new technological devices will be allowed in school and should check with our IT technician before they are brought into school. Reporting incidents, abuse and inappropriate material There may be occasions in school when either a pupil or an adult receives an offensive, abusive or inappropriate message or accidentally accesses upsetting or abusive material. When such a situation occurs the pupil or adult must report the incident immediately to the first available member of staff, the DSP, the headteacher or Deputy Headteacher. Where such an incident may lead to significant harm, safeguarding procedures should be followed. The school takes the reporting of such incidents seriously and where judged necessary, the DSP will refer details to social care or the police.

Storage of Images. Photographs and videos provide valuable evidence of pupils’ achievement and progress in a variety of contexts and can be used to celebrate the work of the school. In line with GDPR they are used only with the written consent of parents/carers which is secured in the first instance on a child’s entry to the school. Records are kept on file and consent can be changed by parents/carers at any time. (See GDPR Data Protection policy for greater clarification). Photographs and images of pupils are only stored on the school’s agreed secure networks which include some cloud cloud-based services. Rights of access to stored images are restricted to approved staff as determined by the HeadteacherXxxxxx Xxxxxx. Staff and pupils may have temporary access to photographs taken during a class session, but these will be transferred/deleted promptly. Parents/carers should note that there may be some children who are at risk and must not have their image put online and others who do not want their image online. For these reasons parents/carers must follow the school’s Acceptable Use Agreement and refrain from taking or posting online photographs of any member of the school community, other than their own child/ren. Staff and other professionals working with pupils, must only use school equipment to record images of pupils whether on or off site. See also GDPRData Protection policy. Permission to use images of all staff who work at the school is sought on induction and a written record is located in the personnel file. Use of personal mobile devices (including phones) The school allows staff, including temporary and peripatetic staff, and visitors to use personal mobile phones and devices only in designated areas and never in the presence of pupils. Under no circumstance does the school allow a member of staff to contact a pupil or parent/carer using their personal device. Parents/carers may only use personal mobile phones and devices in designated areas unless otherwise informed, e.g. for specific events and activities. Under no circumstance should images be taken at any time on school premises or on off-site school events and activities of anyone other than their own child, unless there is a pre-specified permission from the HeadteacherXxxxxx Xxxxxx. When a parent/carer is on school premises but not in a designated area, their phone/s must be switched off and out of sight. Pupils are not allowed to bring personal mobile devices/phones to school, school but must not use them for personal purposes within lesson time and must be signed in at the office at the beginning of the day and signed out at the end of the day (after clubs). Under no circumstance should pupils use their personal mobile devices/phones to take images of • any other pupil unless by prior arrangement they and agreed by the Headteacher. their parents have given agreement in advance • any member of staff The school is not responsible for the loss, damage or theft on school premises of any personal mobile device that is brought into schooldevice. Users bringing personal devices into school must ensure there is no inappropriate or illegal content on the device. Personal Staff are discouraged from using personal mobiles must never be used to access school emails and data. Where there is a need to use personal mobiles, without this should be discussed with the Headteacher’s permissionHeadteacher and DPO. New technological devices New personal technological devices may offer opportunities for teaching and learning. However, the school must consider educational benefit and carry out risk assessment before use in school is allowed. Parents/carers, pupils and staff should not assume that new technological devices will be allowed in school and should check with our IT technician Xxxxxx Xxxxxx before they are brought into school. Reporting incidents, abuse and inappropriate material There may be occasions in school when either a pupil or an adult receives an offensive, abusive or inappropriate message or accidentally accesses upsetting or abusive material. When such a situation occurs the pupil or adult must report the incident immediately to the first available member of staff, the DSPDSL, the headteacher head teacher or Deputy Headteacherthe DPO. Where such an incident may lead to significant harm, safeguarding procedures should be followed. The school takes the reporting of such incidents seriously and where judged necessary, the DSP DSL will refer details to social care or the police.

Storage of Images. Photographs and videos provide valuable evidence of pupils’ achievement and progress in a variety of contexts and can be used to celebrate the work of the school. In line with GDPR they are used only with the written consent of parents/carers which is secured in the first instance on a child’s entry to the school. Records are kept on file and consent can be changed by parents/carers at any time. (See GDPR policy for greater clarification). Photographs and images of pupils are only stored on the school’s agreed secure networks which include some cloud based services. Rights of access to stored images are restricted to approved staff as determined by the HeadteacherXxxxxxxx Xxxxxxxx. Staff and pupils may have temporary access to photographs taken during a class session, but these will be transferred/deleted promptly. Parents/carers should note that there may be some children who are at risk and must not have their image put online and others who do not want their image online. For these reasons parents/carers must follow the school’s Acceptable Use Agreement and refrain from taking or posting online photographs of any member of the school community, other than their own child/ren. Staff and other professionals working with pupils, must only use school equipment to record images of pupils whether on or off site. See also GDPR. Permission to use images of all staff who work at the school is sought on induction and a written record is located in the personnel file. Use of personal mobile devices (including phones) The school allows staff, including temporary and peripatetic staff, and visitors to use personal mobile phones and devices only in designated areas and never in the presence of pupils. Under no circumstance does the school allow a member of staff to contact a pupil or parent/carer using their personal device. Parents/carers may only use personal mobile phones and devices in designated areas unless otherwise informed, e.g. for specific events and activities. Under no circumstance should images be taken at any time on school premises or on off-site school events and activities of anyone other than their own child, unless there is a pre-specified permission from the HeadteacherXxxxxxxx Xxxxxxxx. When a parent/carer is on school premises but not in a designated area, their phone/s must be switched off and out of sight. Pupils are not allowed to bring personal mobile devices/phones to school, unless by prior arrangement and agreed by the Headteacher. The school is not responsible for the loss, damage or theft of any personal mobile device that is brought into school. Users bringing personal devices into school must ensure there is no inappropriate or illegal content on the device. Personal mobiles must never be used to access school emails and data. The only exception would be where a closed, without monitorable system has been set up by the Headteacher’s permissionschool for use on a personal device. New technological devices New personal technological devices may offer opportunities for teaching and learning. However, the school must consider educational benefit and carry out risk assessment before use in school is allowed. Parents/carers, pupils and staff should not assume that new technological devices will be allowed in school and should check with our IT technician Xxxxxxxx Xxxxxxxx before they are brought into school. Reporting incidents, abuse and inappropriate material There may be occasions in school when either a pupil or an adult receives an offensive, abusive or inappropriate message or accidentally accesses upsetting or abusive material. When such a situation occurs the pupil or adult must report the incident immediately to the first available member of staff, the DSP, DSL or the headteacher or Deputy HeadteacherDSLs. Where such an incident may lead to significant harm, safeguarding procedures should be followed. The school takes the reporting of such incidents seriously and where judged necessary, the DSP DSL will refer details to social care or the police.

Storage of Images. Photographs and videos provide valuable evidence of pupils’ achievement and progress in a variety of contexts and can be used to celebrate the work of the school. In line with GDPR they are used only with the written consent of parents/carers which is secured in the first instance on a child’s entry to the school. Records are kept on file and consent can be changed by parents/carers at any time. (See GDPR policy for greater clarification). Photographs and images of pupils are only stored on the school’s agreed secure networks which include some cloud based services. Rights of access to stored images are restricted to approved staff as determined by the Executive Headteacher. Staff and pupils may have temporary access to photographs taken during a class session, but these will be transferred/deleted promptly. Parents/carers should note that there may be some children who are at risk and must not have their image put online and others who do not want their image online. For these reasons parents/carers must follow the school’s Acceptable Use Agreement and refrain from taking or posting online photographs of any member of the school community, other than their own child/ren. Staff and other professionals working with pupils, must only use school equipment to record images of pupils whether on or off site. See also GDPR. Permission to use images site that is approved by a member of all staff who work at the school is sought on induction and a written record is located in the personnel fileSLT. Use of personal mobile devices (including phones) The school allows staff, including temporary and peripatetic staff, and visitors to use personal mobile phones and devices only in designated areas and never in the presence of pupilsareas. Under no circumstance does the school allow a member of staff to contact a pupil or parent/carer using their personal devicedevice without putting safety measures in place, such as withholding their phone number. Parents/carers may only use personal mobile phones and devices in designated areas unless otherwise informed, e.g. for specific events and activities. Under no circumstance should images be taken at any time on school premises or on off-site school events and activities of anyone other than their own child, unless there is a pre-pre- specified permission from a member of the Headteacher. When a parent/carer is on school premises but not in a designated area, their phone/s must be switched off and out of sightSLT. Pupils are not allowed to bring personal mobile devices/phones to school, school but must not use them for personal purposes within lesson time. In lesson times all such devices must be switched off. Under no circumstance should pupils use their personal mobile devices/phones to take images of  any other pupil unless by prior arrangement they and agreed by the Headteacher. their parents have given agreement in advance  any member of staff The school is not responsible for the loss, damage or theft on school premises of any personal mobile device that is brought into schooldevice. Users bringing personal devices into school must ensure there is no inappropriate or illegal content on the device. Personal mobiles must never be used to access school emails and data, without the Headteacher’s permission. New technological devices New personal technological devices may offer opportunities for teaching and learning. However, the school must consider educational benefit and carry out risk assessment before use in school is allowed. Parents/carers, pupils and staff should not assume that new technological devices will be allowed in school and should check with our IT technician the Executive Headteacher before they are brought into school. Reporting incidents, abuse and inappropriate material There may be occasions in school when either a pupil or an adult receives an offensive, abusive or inappropriate message or accidentally accesses upsetting or abusive material. When such a situation occurs the pupil or adult must report the incident immediately to the first available member of staff, the DSPDSL, the headteacher Headteacher or Deputy Headteacherthe Network Manager. Where such an incident may lead to significant harm, safeguarding procedures should be followed. The school takes the reporting of such incidents seriously and where judged necessary, the DSP DSL will refer details to social care or the police.

Storage of Images. Photographs and videos provide valuable evidence of pupils’ achievement and progress in a variety of contexts and can be used to celebrate the work of the school. In line with GDPR they are used only with the written consent of parents/carers which is secured in the first instance on a child’s entry to the school. Records are kept on file and consent can be changed by parents/carers at any time. (See GDPR Data Protection policy for greater clarification). Photographs and images of pupils are only stored on the school’s agreed secure networks which include some cloud cloud-based services. Rights of access to stored images are restricted to approved staff as determined by the Headteacherheadteacher - Xxxxxx Xxxxxx. Staff and pupils may have temporary access to photographs taken during a class session, but these will be transferred/deleted promptly. Parents/carers should note that there may be some children who are at risk and must not have their image put online and others who do not want their image online. For these reasons parents/carers must follow the school’s Acceptable Use Agreement and refrain from taking or posting online photographs of any member of the school community, other than their own child/ren. Staff and other professionals working with pupils, must only use school equipment to record images of pupils whether on or off site. See also GDPRData Protection policy. Permission to use images of all staff who work at the school is sought on induction and a written record is located in the personnel file. Use of personal mobile devices (including phones) The school allows staff, including temporary and peripatetic staff, and visitors to use personal mobile phones and devices only in designated areas and never in the presence of pupils. Under no circumstance does the school allow There may be rare circumstances where a member of staff teacher may use their personal mobile to contact a pupil or parent/carer using parent where a school mobile is not available. In this rare instance they will block their personal devicenumber to contact the relevant contact and delete the number from their phone after use. Parents/carers may only use personal mobile phones and devices in designated areas unless otherwise informed, e.g. e.g., for specific events and activities. Under no circumstance should images be taken at any time on school premises or on off-site school events and activities of anyone other than their own child, unless there is a pre-specified permission from the Headteacherheadteacher. When a parent/carer is on school premises but not in a designated area, their phone/s must be switched off and out of sight. Pupils are not allowed to bring personal mobile devices/phones to school, school but must not use them for personal purposes within lesson time. These are stored in class during the school day and collected when they leave for home. Under no circumstance should pupils use their personal mobile devices/phones to take images of • any other pupil unless by prior arrangement they and agreed by the Headteacher. their parents have given agreement in advance • any member of staff The school is not responsible for the loss, damage or theft of any personal mobile device that is brought into school. Users bringing personal devices into school must ensure there is no inappropriate or illegal content on the device. Personal Staff are discouraged from using personal mobiles must never be used to access school emails and data. Where there is a need to use personal mobiles, without this should be discussed with the Headteacher’s permissionHeadteacher and DPO. New technological devices New personal technological devices may offer opportunities for teaching and learning. However, the school must consider educational benefit and carry out risk assessment before use in school is allowed. Parents/carers, pupils and staff should not assume that new technological devices will be allowed in school and should check with our IT technician the headteacher before they are brought into school. Reporting incidents, abuse and inappropriate material There may be occasions in school when either a pupil or an adult receives an offensive, abusive or inappropriate message or accidentally accesses upsetting or abusive material. When such a situation occurs the pupil or adult must report the incident immediately to the first available member of staff, staff or the DSP, the headteacher or Deputy Headteacher. Where such an incident may lead to significant harm, safeguarding procedures should be followed. The school takes the reporting of such incidents seriously and where judged necessary, the DSP will refer details to social care or the police.

Storage of Images. Photographs and videos provide valuable evidence of pupils’ achievement and progress in a variety of contexts and can be used to celebrate the work of the school. In line with GDPR they are used only with the written consent of parents/carers which is secured in the first instance on a child’s entry to the school. Records are kept on file and consent can be changed by parents/carers at any time. (See GDPR policy for greater clarification). Photographs and images of pupils are only stored on the school’s agreed secure networks which include some cloud based services. Rights of access to stored images are restricted to approved staff as determined by the Headteacher. Staff and pupils may have temporary access to photographs taken during a class session, but these will be transferred/deleted promptly. Parents/carers should note that there may be some children who are at risk and must not have their image put online and others who do not want their image online. For these reasons parents/carers must follow the school’s Acceptable Use Agreement and refrain from taking or posting online photographs of any member of the school community, other than their own child/renchildren. Staff and other professionals working with pupils, must only use school equipment to record images of pupils whether on or off site. See also GDPR. Permission to use images of all staff who work at the school is sought on induction and a written record is located in the personnel file. Use of personal mobile devices (including phones) The school allows staff, including temporary and peripatetic staff, and visitors to use personal mobile phones and devices only in designated areas and never in the presence of pupils. Under no circumstance does the school allow a member of staff to contact a pupil or parent/carer using their personal device. Parents/carers may only use personal mobile phones and devices in designated areas unless otherwise informed, e.g. for specific events and activities. Under no circumstance should images be taken at any time on school premises or on off-site school events and activities of anyone other than their own child, unless there is a pre-specified permission from the Headteacher. When a parent/carer is on school premises but not in a designated area, their phone/s must be switched off and out of sight. Pupils are not allowed to bring use mobile phones in school. If they are seen they will be confiscated and returned to parents as laid out in the behaviour management policy. Under no circumstance should pupils use their personal mobile devices/phones to school, take images of • any other pupil unless by prior arrangement they and agreed by the Headteacher. their parents have given agreement in advance • any member of staff The school is not responsible for the loss, damage or theft on school premises of any personal mobile device that is brought into schooldevice. Users bringing personal devices into school must ensure there is no inappropriate or illegal content on the device. Personal mobiles must never be used to access school emails and data. The only exception would be where a closed, without monitorable system has been set up by the Headteacher’s permissionschool for use on a personal device. New technological devices New personal technological devices may offer opportunities for teaching and learning. However, the school must consider educational benefit and carry out risk assessment before use in school is allowed. Parents/carers, pupils and staff should not assume that new technological devices will be allowed in school and should check with our IT technician the appropriate Head of Year before they are brought into school. Reporting incidents, abuse and inappropriate material There may be occasions in school when either a pupil or an adult receives an offensive, abusive or inappropriate message or accidentally accesses upsetting or abusive material. When such a situation occurs the pupil or adult must report the incident immediately to the first available member of staff, the DSPDSL, the headteacher Headteacher or Deputy HeadteacherHead of Year. Where such an incident may lead to significant harm, safeguarding procedures should be followed. The school takes the reporting of such incidents seriously and where judged necessary, the DSP DSL will refer details to social care or the police.