Common use of Step Two - Formal Clause in Contracts

Step Two - Formal. 1. If, after informal discussion with their immediate supervisor, the complaint is not resolved at Step One, the grievance shall be committed to writing. In order to be deemed timely, the written grievance must be delivered in person or by certified mail, return receipt requested, to the grievant’s grievance administrator within fifteen (15) working days after the grievant knew or should have known of the occurrence on which it is based. The grievance form to be used shall be furnished by the Union. The written grievance must contain the following information: (1) the date of the occurrence of the alleged grievance; (2) the contract article(s) and specific sections of the Article allegedly violated; (3) a reasonably complete statement of the facts giving rise to the grievance; (4) the names of witnesses, if applicable; and, (5) the relief sought. Both parties recognize the importance of providing as complete information as possible specific to the grievance and agree that items 1, 2, and 3 must be completed in order for management to process the grievance. A copy of the formal grievance, stated in writing, shall be submitted to the designated work site grievance administrator, the Union, and, the Superintendent or designee, with one (1) copy retained by the grievant. Copies shall be distributed at each level of the grievance procedure following this provision.